Carroll County Commissioners Meeting | May 30, 2018

Part 1 of 1

Meeting Notes

Carroll County NH Commissioners meeting from 5/30/18. The commissioners: Amanda Bevard, David L. Babson, and Mark Hounsell, collectively exercises budgetary and operational control over county government and prepares the annual budget for the approval by the County Delegation. The Board met at the County Administration Building, 95 Water Village Rd, Ossipee and began this meeting at 8:30 am.


Location coordinates


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0:00:05

Call to order: 8:30 AM; Babson; Bevard; Hounsell; pledge;


0:00:36

MOTION: M-Bevard To approve the May 23, 2018 meeting minutes 2nd-Hounsell V3-0


0:01:48

PUBLIC INPUT: No public input:


0:01:55

REGISTRAR OF DEEDS: Copier bids; lease; Deeds equipment account; Porter Office Machines;


0:03:40

MOTION: M-Hounsell That we approve the expenditure of $5,199.00 from the Deeds equipment account for the purchase of the copier 2nd-Bevard-Discussion Contract detail discussion; Twin Rivers; Based on copies; maintenance contracts; purchase of machine is connected to maintenance of machine; V3-0


0:13:27

PORTER OFFICE MACHINES: Deeds copier; maintenance contract discussion; Twin Rivers office machines;


0:17:50

MOTION: M-Hounsell Having voted on the prevailing side, vote to reconsider vote to purchase of a copier for 5,199.00 from the Deeds equipment account 2nd-No second VFails- lack of 2nd


0:18:33

REGISTRAR OF DEEDS: Maintenance contract; purchase and maintenance; request for a fixed price for maintenance;


0:23:50

REGISTRAR OF DEEDS: RFP for Archival index book restoration;


0:24:39

MOTION: M-Bevard To accept the RFP from the Registry of Deeds for index book restoration 2nd-Babson V3-0


0:25:58

HAYING OF FIELDS: Clay Prille; NOT ARRIVED YET;


0:26:40

DELEGATION: Performance Audit (Discussion, Directive); Rep. Cordelli email: Description of Carroll County; discussion suspended to return to Haying of fields;


0:28:14

HAYING OF FIELDS: Clay Prille; Remick Farm; [Discussion]


0:40:03

DELEGATION: Performance Audit (Discussion, Directive); Rep. Cordelli email questions: #1 Description of Carroll County; #2. Operational chart; #3. Number of employees- 308; #4. Description of other important operations; #5. Written policy and procedures; #6. job descriptions; #7. Electronic documents;


0:45:00

Commission comments about the 2018 performance audit:


0:48:31

DELEGATION: Performance Audit discussion: 2014 performance audit RFP.


0:52:34

BEREAVEMENT POLICY: non union;


1:02:40

Hales Location Checks & Documents; NH tax association invoice;


MOTION: M-Hounsell To pay the NH Tax Association invoice of $20.00 2nd-Babson V3-0


MOTION: M-Hounsell To pay the Carroll County Registrar of Deeds $4.00 on behalf of Hales Location. 2nd-Babson-discussion Why are we paying $4.00, it cost more to cut the check V3-0



1:06:29

MOTION: M-Babson To collect taxes for Hales location. [Details not available] 2nd-Hounsell V3-0


1:07:20

Monthly wages; an error; a report: {Details not available]


1:08:10

ADMINISTRATORS UPDATE: Mount Washington Adult Day Care ground breaking event; June 4, 2018; Memorial Hospital; Haying update:


1:09:24

ADMINISTRATORS UPDATE: Haying; Drug Take Back box installed; association of counties meeting; County administrators meeting; IDN conference; IDN #7; HHS; Primex training;


1:13:26

REGISTRAR OF DEEDS: Maintenance contract; Porter business machine followup;


1:23:11

MOTION: M-Hounsell To approve the maintenance contract with Porter Office Machine on the Machine that we bought for .007. per copy for color and .008 per black and white. 2nd-Babson V3-0


1:24:17

JASON HENRY: MOU for Jail K9; Primex coverage; Hounsell has objection on terms: liability?; outside agency use?;


1:38:57

JASON HENRY: Haying; Wood bagging; IDN; second chance grant; Nurse shortage;


1:40:46

COMMISSIONERS UPDATE: BEVARD: Ossipee sign ordinance; [signage to guid public to Mountain View Community Nursing Home;


1:47:19

COMMISSIONER UPDATE: BABSON: Planting of gourds; pumpkin; winter squash; area geese;


1:48:00

JASON HENRY: announces that the jail administrative assistant is moving to Florida;


1:48:42

PUBLIC COMMENT: #CCLAC Lands committee member asks how are the commissioners keeping updated on the Lands Committee work.


2:20:37

PUBLIC COMMENT: Conway Daily Sun: Daymond Steer; requests a historical timeline of the County Lands Committee; Hayfields; Clay Prille; hayfield leasing;


2:27:11

MOTION: M-Babson To go into Non Public per Session #1 RSA 91-a: 3, 2, C Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the body or agency itself.


Session #2 RSA 91-a: 3, 2, A The dismissal, promotion or compensation of any public employee.


2nd-No 2nd


VRoll- Call-Hounsell-Y; Bevard-Y; Babson-Y

Past Carroll County Commissioners Meetings