Carroll County Commissioners Meeting | August 21, 2019

Part 1 of 1

Meeting Notes

The Commissioners: Amanda Bevard, David L. Babson, Terry McCarthy, The board collectively exercises budgetary and operational control over county government and prepares the annual budget for the approval by the County Delegation. The Board met at the County Administration Building, 95 Water Village Rd, Ossipee and this meeting began at 8:30 am.


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0:00:45

ROLL: McCarthy ABSE; Bevard Y; Babson Y


0:00:49

MOTION: Babson ,to approve the minutes from 8/14/19


SECOND: Bevard


VOTE: McCarthy ABSE; Bevard Y; Babson Y;


0:02:02

MEDIA QUESTIONS; PUBLIC COMMENT: Rep. Glenn Cordelli: Letter sent to County Delegation Chair and Commissioners from Delegation Republican minority; Letter read into the record; Proposals: Financial concerns; financial system functionality; additional ACS modules; alternative systems; 2019 implementation plan to incorporate additional ACS modules; processing of expenditures and revenue financial transactions within the business office; timely financial reporting to staff; methodology for process of bank reconciliations; audit of 2018 non union sick time payouts; 2018 financial audit additions; joint meetings between Delegation/ department heads/ Melanson Heath: 2018 audit; management letter; February 11, 2019 delegation motion: Audit delays and reporting; Delegation financial review meetings: non public review of pending litigation: RSA 91-A:3 II (e); Joint commission Delegation committee: cost implications; proposal: July though June fiscal year; business office workload; Hiring a temporary CPA; 2018 audit completion; performance audit proposals; Hales Location budget process;


0:06:54

COMMISSION/ ADMINISTRATOR DISCUSS REPUBLICAN MINORITY PROPOSAL LETTER: Process of receiving mail; Commission received correspondence; correspondence not sent to Admin/ business office;


0:07:52

CHECK MANIFEST TOTALS: 8/16/19: $641,975.74;


0:08:26

DEPARTMENT OF PUBLIC WORKS: (DPW); Will Dewitt; motorized garage door malfunction; Request for quotes: LiftMaster; new door openers; replacement parts; garage door replacement; DSI North Door Systems; quote policy; Overhead Door, Inc.; replacement of door drive system; Martel Overhead doors; need of more then one quote; use of salary appropriations; Delegation authority; damaged Water Village hydrant; hydrant parts; Rt. 171- 28 round about update; water line installation; Hay update: Hay advertisements; Craigslist; price of hay: $4.75 per bale; $5.50 delivered; Hay website posting; Babson: WOOD: someone owes a load of logs; use of small claims; Wendy Schribner; mapping knotweed; wood cut; wood processor use; processing firewood; keeping employees busy; two summer workers; lack of inmates;


0:30:26

REVIEW OF CREDIT CARD POLICY: Review of compiled edits; use of independent auditing firm; pay and chase process;


0:39:45

REVIEW OF MEALS AND TRAVEL POLICY: Review of compiled edits; MEALS during travel;


0:44:47

CARROLL COUNTY BROADBAND INITIATIVE: (CCBi) Letter of commitment; appointments to broadband initiative group; communicating to Hales Location regarding involvement in (CCBi);


0:49:04

MOTION: Babson, to sign the CCBI letter of commitment and give the County Commission Chair authority to sign for the board and her signature is void if there is any financial commitment;


SECOND: Bevard: Discussion: financial commitments


VOTE: McCarthy ABSE; Bevard Y; Babson Y;


0:51:07

NOMINATION FOR NH ASSOCIATION OF COUNTIES EXECUTIVE BOARD: Bevard;


0:52:12

PRIMEX CAP: Workmans Compensation; $188,000 Admin building; $180,000 MVC; based on payroll; property and liability; risk pools;


0:56:30

HALES LOCATION: Payment in lieu of taxes (PILT); DRA PA16; valuations; Bruce Moore; National Forest; Conway PILT: 2018 2019: PILT program details; Terry Mendic email regarding PILT; Department of Interior DOI; unanticipated revenue;


1:08:12

2020 BUDGET DISCUSSION: MVC administrator Howard Chandler; Jail Superintendent: Jason Henry; Proposals: Jail; budget comparisons across NH counties; combining budgets lines for certain line items: i.e. electric; health insurance; heat; true operational costs; department expenditure comparisons; Eversource; metered electric use; Enterprise Funds; utility tracking; General accounting principles; interests payments; commissioners council; other county cost comparisons; financial transparency; combining departments; maintenance budget line; general overhead tracking; generators; outside maintenance line; DPW; purchasing; housekeeping environmental services;


1:44:57

JAIL LEAKING ROOF: cost of repairing roof; site visit quotes; $45,000.00; $180,000.00;


1:49:23

YELLOW FOLDER: NO ITEMS; ADMINISTRATORS UPDATE: parking lot paving; Admin. vacation; September 2, 2019 holiday; list of upcoming events;


1:51:52

TREASURES UPDATE: Joe Costello: Business office CPA: Municipal Resource Inc. (MRI);


1:53:24

MOTION: Babson,


To move into non public session #1 per RSA 91-A:3 II (b) Hiring


To move into non public session #2 per RSA 91-A:3 II (c) Reputation


To move into non public session #3 per RSA 91-A:3 II (c) Reputation


To move into non public session #4 per RSA 91-A:3 II (c) Reputation


To move into non public session #5 per RSA 91-A:3 II (e) Litigation


SECOND: Bevard


VOTE: ROLL CALL: McCarthy ABSE; Bevard Y; Babson Y;


1:55:05

MOTION: Babson, to come out of non public.


SECOND: Bevard


VOTE: McCarthy ABSE; Bevard Y; Babson Y;


1:55:11

Hiring of an 32 hour MNA; Hiring HOC officer;


1:55:50

MOTION: Babson, to seal sessions #1, #2, #4; #5


SECOND: Bevard


VOTE: McCarthy ABSE; Bevard Y; Babson Y; 2/3 vote requirement met.

Note: The commission discusses which non public minutes to seal.


2:01:56

MOTION: Bevard, to seal non public session #2


SECOND: Babson


VOTE: McCarthy ABSE; Bevard Y; Babson Y; 2/3 requirement met.


2:02:13

MOTION: Bevard, to seal non public session #5


SECOND: Babson


VOTE: McCarthy ABSE; Bevard Y; Babson Y; 2/3 requirement met.


2:02:42

MOTION: Bevard, to NOT seal non public session #4


SECOND: Babson


VOTE: McCarthy ABSE; Bevard Y; Babson Y; 2/3 requirement met.


2:04:05

MOTION: Bevard, to NOT seal non public session #1


SECOND: Babson


VOTE: McCarthy ABSE; Bevard Y; Babson Y; 2/3 requirement met.


2:04:23

MOTION: Bevard, to seal non public session #3


SECOND: fails for lack of second; Babson declines.

NOTE: Non public minutes not sealed shall be released in 72 hours.


2:06:22

Commission announces new hires; MVC; HOC: Same announcement as 01:55:11


2:07:06

TRAVEL POLICY: reimbursements ;Treasures mileage reimbursement; Caucus versus County business;


2:08:55

RECORDING SECRETARY POSITION: interview process;


2:11:00

MOTION: Babson, to go into non public per RSA 91-A:3 II (b) Hiring Session #6


SECOND: Bevard


VOTE: McCarthy ABSE; Bevard Y; Babson Y; ROLL CALL TAKEN.


2:12:14

MOTION: Bevard, to come out of non public session #6 and seal the minutes


SECOND: Babson


VOTE: McCarthy ABSE; Bevard Y; Babson Y; 2/3 requirement met.


Session #1 Unsealed


Session #2 Sealed


Session #3 NO Decision made: minutes will be available in 72 hours if they are not sealed.


Session #4 Unsealed


Session #5 Sealed


Session #6 Sealed


2:13:18

MOTION: Bevard, to adjourn.


SECOND: Babson


VOTE: McCarthy ABSE; Bevard Y; Babson Y;

Past Carroll County Commissioners Meetings