Carroll County Commissioners Meeting | October 2, 2019

Part 1 of 1

Meeting Notes


0:00:01

ATTENDANCE: Amanda Bevard, David L. Babson, Terry McCarthy; RUN TIME: 8:30 am - 3:30 pm Location coordinates Visit the Carroll County NH Webpage Encrypted analysis: PHL6lb8p8oql3unEZ5giditaChEwO4uT; OTHER ATTENDEES: Jason Henry: HOC; Howard Chandler: MVC Administrator; Bob Murray: Facilities manager; Ken Robichaud: County Admin; Joe Costello: Treasurer; Mellisa Seamans: Recording secretary; Rep. Glenn Cordelli; Steve Brown: Wakefield; Carroll County Coalition of Public Health; New Futures; Kathleen Armstrong: Comptroller;


0:00:41

MOTION: Babson: To approve: 9/25/19 public minutes;


SECOND: Bevard


VOTE: McCarthy ABSTAIN; Bevard Y; Babson Y;


0:02:02

PUBLIC INPUT: Representative Glenn Cordelli: Tuftonboro; ACS/AVENU financial software onsite visit proposal; October 23, 2019; Melanson&Heath auditors;


0:03:44

PUBLIC INPUT: Representative Susan Ticehurst: Tamworth; Medically Assisted Treatment; MAT; University of New Hampshire; UNH; NH Harm Reduction Coalition; NHHRC: Methadone; Suboxone;


0:08:40

PUBLIC INPUT: Steve Brown: Wakefield Resident; 13% County budget increase 2019; Budget process;


0:10:09

MANIFEST TOTAL: Week ending: 9/27/19; $53,577.89;


0:10:25

JAIL CARPETING/ PAVING BIDS: Bid advertising process; Maine Custom Builders; Sunday Paving and Sealing;


0:18:42

MOTION: Babson: To award paving contract: Sunday Paving and Sealing, not to exceed: $5,990.00


SECOND: McCarthy


VOTE: McCarthy Y; Bevard Y; Babson Y;


0:19:58

LINE ITEM TRANSFERS: #18;


0:23:02

MOTION: Bevard: To transfer $75,000.00 from Workmans Compensation and $10,000.00 from Property and liability insurance: $85,000.00 to Administration Building capital to resurface the "back" and "side" parking lots. REQ. #18


SECOND: McCarthy; Discussion: Babson; Unnecessary expense; Primex safety surveys;


ROLL CALL VOTE: McCarthy Y; Bevard Y; Babson NO;


0:29:50

SIEMENS ENERGY UPGRADE PROJECT: Control installations;


0:31:26

LINE ITEM TRANSFER #19: Commissioners travel line: $1200.00


0:32:46

MOTION: Babson: To accept line item transfer #19;


SECOND: McCarthy


VOTE: McCarthy Y; Bevard Y; Babson Y;


0:33:30

JAIL TOUCH SCREENS: Camera systems; Door controls; Intercom system; 155,000.00; Encumbrances;


0:43:24

MEDICALLY ASSISTED TREATMENT MAT: Carrol County policy discussion;


0:44:22

MOTION: Babson: To approve the Carroll County Jail/HOC MAT policy;


SECOND: McCarthy; Discussion:


**Vote taken at: 01:23:55


0:46:45

MEDICALLY ASSISTED TREATMENT MAT: **Under Motion discussion: Carroll County Coalition of Public Health; Substance misuse disorder; New Futures; Substance Abuse Mental Health Services Administration; SAMHSA; National standard of care; Drug Court grants; NH Drug monitoring program;


1:16:27

MEDICALLY ASSISTED TREATMENT MAT: **Under Motion discussion: Budgetary costs; Adoption of policy; HOC Authority to adopt policy; Medical protocols;


1:23:55

VOTE: McCarthy NO; Bevard NO; Babson Y; MOTION FAILS;


1:25:22

MOTION: Bevard: to approve the County credit card use policy;


SECOND: Babson: Discussion:


1:26:54

CREDIT CARD USE POLICY: Under motion discussion: By Department; Policy E; Setting limits by Department;


1:28:38

AMENDED MOTION: McCarthy: to approve the County credit card use policy adding the setting of limits by Department;


SECOND: Babson:


VOTE: McCarthy Y; Bevard Y; Babson Y;


1:30:40

2020 BUDGET CREATION: Electricity; Propane; Combined lines; Facilities budget lines; Building maintenance; Building repair; Care of grounds; New line County facilities;


1:58:02

MOTION: Babson: to put under facilities, care of grounds and contracted services, propane; Electricity and maintenance.


SECOND: McCarthy; Discussion: Providing details;


VOTE: McCarthy Y; Bevard Y; Babson Y;


1:59:37

2020 BUDGET CREATION: Medical; Heath; Dental insurance; Special Fees and services; 4102;


2:00:25

MOTION: McCarthy: To combine Medical/Health/ Dental to special fees and services; 4102


SECOND: Babson; Discussion; list of what else is within this line;


VOTE: McCarthy Y; Bevard Y; Babson Y;


2:02:34

2020 BUDGET CREATION: Unemployment insurance; Workmans compensation; Property Liability; 4102;


2:03:22

MOTION: Bevard: to combine Unemployment insurance; Workmans compensation; Property Liability; 4102;


SECOND: McCarthy


VOTE: McCarthy Y; Bevard Y; Babson Y;


2:03:43

2020 BUDGET CREATION: Jail or Carroll County Corrections heading;


2:04:34

MOTION: Babson: to chose the heading term to JAIL;


SECOND: McCarthy


VOTE: McCarthy Y; Bevard Y; Babson Y;


2:04:52

DEPARTMENT HEAD BUDGET SCHEDULING TIMELINE: Worksheets; November 4-8 2019; Completion November 15, 2019 to Delegation;


2:07:19

ASSISTED LIVING STUDY RFP UPDATE:


2:09:52

YELLOW FOLDER:HALES LOCATION:** MS22; Checks; PILT: DUNS number; Ambulance agreement proposals; Department of Interior; CarePlus; North Conway Ambulance; Assessing services; Bidding process; AVITAR; CMP: Auditor; CarePlus- 3 year contract; Conway Fire department; Assessors statistical valuation; Whitney Consulting Group; MS22 signatures; MS26 signatures; 2019 Warrant; Posting requirements;


2:34:25

MOTION: Babson: Petty cash expenditure for $22.44 office supplies;


SECOND: Bevard


VOTE: McCarthy Y; Bevard Y; Babson Y;


2:35:08

MOTION: McCarthy: Hales location administrator salary:


SECOND: Bevard


VOTE: McCarthy Y; Bevard Y; Babson Y;


2:35:24

MOTION: Babson: to approve the expenditure of 9,000.00 admin. services; Hales


SECOND: McCarthy


VOTE: McCarthy Y; Bevard Y; Babson Y;


2:35:53

MOTION: McCarthy: Connorford- Needer Perkins, LLC; 862.00 8 pickups 92.00 per hour; Hales;


SECOND: Bevard


VOTE: McCarthy Y; Bevard Y; Babson Y;


2:38:19

ADMINISTRATOR ACTIVITY REPORT: October 16, 2019 meeting; NHAOC; Commission meeting scheduling; October 17, 2019; Posting of school budget; Unincorporated places;


2:45:00

MOTION: Babson: Beginning October 2019 that the Carroll County BOC only be paid for attending weekly meetings they attend. The method of calculation of payment 150 of commissioners annual salary times the number of Wednesday's in the coming month will be paid in the months first pay period. If a meeting or meetings are missed during the current month any adjustment necessary will be made in the next months paycheck- this allows each commissioner to take a two week vacation with pay.


SECOND: McCarthy: Discussion: Annual Salary;


VOTE: McCarthy NO; Bevard NO; Babson Y;


2:52:00

REGISTRAR: HOUSE BILL 601: ASSURANCE DEEDS: Lisa Scott; History and background of HB601; Summary read into record; Privatized registrar of deeds; Workforce housing;


3:07:20

PELIMINARY REGISTRAR REVENUE: Lisa Scott:


3:09:25

MOTION: Babson: To approve: 8/8/2018 minutes;


SECOND: Bevard


VOTE: McCarthy ABSTAIN; Bevard Y; Babson Y;


3:12:35

MOTION: Babson: To approve: 3/20/2018 public minutes;


SECOND: Bevard


VOTE: McCarthy ABSTAIN; Bevard Y; Babson Y;


3:17:17

To sign the approved: 6/26/2019 public minutes;


3:23:49

To sign the approved: 4/10/17/2019 public minutes;


3:26:38

MOTION: Babson: to approve the 1/16/19 public minutes;


SECOND: McCarthy


VOTE: McCarthy Y; Bevard Y; Babson Y;

To sign the approved: 1/9/2019 public minutes; Approved on 1/24/19 NOTE


3:32:34

PUBLIC INPUT: Representative Glenn Cordelli: Tuftonboro; Budget discussions; Communications between Commission and Department heads;


3:33:50

PUBLIC INPUT: Steve Brown: Wakefield resident; Lack of direction; Budget creation without directions; Budget priorities;


3:36:20

MOTION: Babson: to go into non public session #1 per RSA 91-A:3 II (b)


MOTION: Babson: to go into non public session #2,3,4,5 per RSA 91-A:3 II (a)


MOTION: Babson: to go into non public session #6 per RSA 91-A:3 II (e)


MOTION: Babson: to go into non public session #7 per RSA 91-A:3 II (c)


SECOND: No verbal second heard.


ROLL CALL VOTE: McCarthy Y; Bevard Y; Babson Y;


3:39:10

MOTION: Bevard, to come out of non public sessions #1-7 and [SEAL Session #6 #7]


SECOND: McCarthy


VOTE: McCarthy Y; Bevard Y; Babson Y; 2/3 vote accomplished.

NOTE: Announcement of new Hire: Jail; LNA; MVC: LNA; Hiring of new Human Resource Director; DRA Tele call RE: 2019 Local School Warrant; portal; Hales Location;


3:42:00

MOTION:Babson, to approve and sign the MS22, MS26 and school warrant for Hales Location;


SECOND: McCarthy


VOTE: McCarthy Y; Bevard Y; Babson Y;


3:43:25

MOTION: Babson, to adjourn:


SECOND: McCarthy


VOTE: McCarthy Y; Bevard Y; Babson Y;

Past Carroll County Commissioners Meetings