Carroll County Commissioners Meeting | June 10, 2020

Part 1 of 1

Meeting Notes

REFERENCE MEETING NOTES TO NAVIGATE VIDEO All motions, votes and analysis complete

Jail law library contract renewal $5,658.78 New loading dock approach bid $34,918.00 New HR Director New County Attorney interns New Hay baler/Wrapper use report

Photo: Commissioner: Amanda Bevard; Terry McCarthy; Jail Superintendent: Jason Henry.


0:00:01

MEETING DATE: 06/10/2020


TIME IN: 09:10


ROLL CALL OFFICIALS PRESENT: Commissioners: Amanda Bevard; Terry McCarthy


ROLL CALL OFFICIALS ELECTRONIC: David L. Babson


OFFICIALS ABSENT: None


EXECUTIVE COORDINATOR: Mellisa Seamans


OTHERS PRESENT: Ed Comeau; GovernmentOversite.com


0:01:06

MOTIONER: BEVARD:


MOTION DETAILS: NON PUBLIC IN: TIME: 09:15


SESSION #1 06/10/2020 RSA 91-A:3 II (b)


SESSION #2 06/10/2020 RSA 91-A:3 II (b)


SESSION #3 06/10/2020 RSA 91-A:3 II (c)


SESSION #4 06/10/2020 RSA 91-A:3 II (a)


SECOND: MCCARTHY


DISCUSSION: NONE


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


MOTIONER: BEVARD


MOTION DETAILS: NON PUBLIC OUT: 11:30


MOTION DETAILS: AND TO SEAL THE FOLLOWING:


SESSION #1 06/10/2020 RSA 91-A:3 II (b) SEALED


SESSION #2 06/10/2020 RSA 91-A:3 II (b) SEALED


SESSION #3 06/10/2020 RSA 91-A:3 II (c) SEALED


SESSION #4 06/10/2020 RSA 91-A:3 II (a) SEALED


SECOND: MCCARTHY


DISCUSSION: None


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:04:02

MOTIONER: Babson


MOTION DETAILS: PUBLIC MEETING MINUTE APPROVAL


DATE: 06/03/2020


SECOND: McCarthy


DISCUSSION: NONE


CORRECTIONS: NONE


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:04:40

PUBLIC COMMENTS:


JoeHaas; RSA 91-a: 3 II exemptions; Employee compensation; RSA 275:43;


0:05:44

MANIFEST:


WEEK ENDING DATE: 05/29/2020


TOTAL: $197,091.81


0:06:09

MANIFEST TOTAL CORRECTION:


WEEK ENDING DATE: 06/03/2020


TOTAL: $838,839.45


0:07:40

JAIL SUPERINTENDENT NH ASSOCIATION OF COUNTIES CONFERENCE REPORT:


North Conway conference cancelation; Jail Law Library contract renewal; $4,999.99 Annually; Mobile devices; Annual fees; Jail invoice; County Attorney invoice; Seat license;


0:17:40

MOTIONER: Babson


MOTION DETAILS:


To approve the Thomas Reuters online Law Library contract for jail use, for 3 years, at a 3% per year increase, with a monthly charge starting at $402.06 for the first year.


SECOND: McCarthy


DISCUSSION: Babson: State Statute; Accumulated costs; Above the bid threshold; Services exempt from bidding statute.


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:20:33

MOTIONER: McCarthy


MOTION DETAILS:


To authorize the Chair, Bevard to sign the contract as it has a single signature line.


SECOND: Babson


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:22:34

JAIL SUPERINTENDENT REPORT:


A.E.D Device grant;


0:25:10

BOB MURRAY, FACILITIES DIRECTOR:


Mountain View Community onsite inspections; Loading dock reconstruction bid recommendations; G.W. Brooks and Son;


0:29:54

MOTIONER: Babson


MOTION DETAILS:


To award the loading dock approach reconstruction bid to GW Brooks and Son; Not to exceed $34,918.00 and to authorize the Chair to sign the contract;


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:31:51

BOB MURRAY, FACILITIES DIRECTOR:


MVC onsite inspectors; COVID-19 safety protocols; Federal inspectors;


0:34:17

TREASURERS REPORT:


Financial audit preparations; Melanson and Heath;


0:35:44

HALES LOCATION:


NHDOE Correspondence; Student list; Form completion; Re-enrollment agreement; Fryeburg Academy; Tuition process; State of Maine; SAU9; Eaton NH; Busing distances; Private versus public;


0:43:47

LESLIE HOUGHTON, HUMAN RESOURCES ACTIVITY REPORT:


New hires; COVID19 Infection protocols; New Director of Human Resources; [#ChrisHorrue needs edit]; July start date; Definitions: [FFTRA Guidelines needs edit]; Long term care stipend; Cares Act reporting document creation; Covid-19 absences; County attorney interns; Open insurance enrollments; Unions; NH Interlocal Trust; Employee insurance consultations;


0:52:00

EXECUTIVE COORDINATORS ACTIVITY REPORT:


Annual report; Minutemen Press; 60 copies; $356.09; Over budget: 56.09;


0:54:44

MOTIONER: McCarthy


MOTION DETAILS:


To have Minuteman Press provide the County Annual Report for no more then $356.09 for 60 copies;


SECOND: Babson


DISCUSSION: Babson: Annual reports versus Election campaigning; Length of Department reports; County Attorney;


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


1:02:35

COMMISSIONERS ACTIVITY REPORTS:


Hales Location; NHDOE; Student attendance list;


1:07:50

EXECUTIVE COORDINATORS ACTIVITY REPORT:


Meeting minute archive review; Civics plus contract agreement;


1:09:18

MOTIONER: Bevard


MOTION DETAILS:


To accept the license and service agreement between Carroll County and Civics plus: (Provider of the website) for annual cost not to exceed $2,625.00


SECOND: Babson


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


1:10:40

MOTIONER: Bevard


MOTION DETAILS:


To authorize Chair, Bevard to sign the contract.


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


1:11:00

EXECUTIVE COORDINATORS ACTIVITY REPORT:


March 4, 2020 minutes missing signatures; Approved March 11, 2020; Minute archive review; June 27, 2019; Approved June 24, 2018; Activity report/schedule/calendar proposal for 2020 Commission decisions;


1:17:23

COMMISSIONERS ACTIVITY REPORTS:


New hay baler use; Round bales; Wrapper use;


1:19:05

MOTIONER: BEVARD:


MOTION DETAILS: NON PUBLIC IN: TIME: 00:00


SESSION #5 06/10/2020 RSA 91-A:3 II (b)


SESSION #6 06/10/2020 RSA 91-A:3 II (c)


SESSION #7 06/10/2020 RSA 91-A:3 II (a)


SECOND: MCCARTHY


DISCUSSION: NONE


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


MOTIONER: BEVARD


MOTION DETAILS: NON PUBLIC OUT: 00:00


MOTION DETAILS: TO SEAL THE FOLLOWING:


SESSION #5 06/10/2020 RSA 91-A:3 II (b) SEALED


SESSION #6 06/10/2020 RSA 91-A:3 II (c) SEALED


SESSION #7 06/10/2020 RSA 91-A:3 II (a) SEALED


SECOND: MCCARTHY


DISCUSSION: None


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


1:21:48

MOTIONER: Babson


MOTION DETAILS:


To adjourn


TIME: 00:00 [NOT CAPTURED]


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes

Past Carroll County Commissioners Meetings