**MEETING DATE:** 06/10/2020
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**TIME IN:** 09:10 
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**ROLL CALL OFFICIALS PRESENT:** Commissioners: Amanda Bevard; Terry McCarthy
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**ROLL CALL OFFICIALS ELECTRONIC:** David L. Babson 
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**OFFICIALS ABSENT:** None
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**EXECUTIVE COORDINATOR:** Mellisa Seamans 
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**OTHERS PRESENT:** Ed Comeau; GovernmentOversite.com 


**MOTIONER:** BEVARD:
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**MOTION DETAILS:** NON PUBLIC IN: TIME: 09:15
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**SESSION #1** 06/10/2020 RSA 91-A:3 II (b)
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**SESSION #2** 06/10/2020 RSA 91-A:3 II (b)
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**SESSION #3** 06/10/2020 RSA 91-A:3 II (c)
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**SESSION #4** 06/10/2020 RSA 91-A:3 II (a)
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**SECOND:** MCCARTHY 
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**DISCUSSION:** NONE
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**BABSON:** Yes
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**BEVARD:**  Yes
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**MCCARTHY:** Yes
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**MOTIONER:** BEVARD 
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**MOTION DETAILS:** NON PUBLIC OUT:  11:30 
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**MOTION DETAILS:** AND TO SEAL THE FOLLOWING:
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**SESSION #1** 06/10/2020 RSA 91-A:3 II (b) SEALED 
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**SESSION #2** 06/10/2020 RSA 91-A:3 II (b) SEALED 
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**SESSION #3** 06/10/2020 RSA 91-A:3 II (c) SEALED 
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**SESSION #4** 06/10/2020 RSA 91-A:3 II (a) SEALED 
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**SECOND:** MCCARTHY
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**DISCUSSION:** None
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**BABSON:** Yes
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**BEVARD:**  Yes
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**MCCARTHY:** Yes

**MOTIONER:** Babson 
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**MOTION DETAILS:** PUBLIC MEETING MINUTE APPROVAL
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**DATE:** 06/03/2020
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**SECOND:** McCarthy 
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**DISCUSSION:** NONE
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**CORRECTIONS:** NONE 
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**BABSON:** Yes
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**BEVARD:** Yes
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**MCCARTHY:** Yes 

**PUBLIC COMMENTS:**
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#JoeHaas; RSA 91-a: 3 II exemptions; Employee compensation; RSA 275:43; 

**MANIFEST:**
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**WEEK ENDING DATE:** 05/29/2020
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**TOTAL:** $197,091.81

**MANIFEST TOTAL CORRECTION:**
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**WEEK ENDING DATE:** 06/03/2020 
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**TOTAL:** $838,839.45

**JAIL SUPERINTENDENT NH ASSOCIATION OF COUNTIES CONFERENCE REPORT:**
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North Conway conference cancelation; Jail Law Library contract renewal; $4,999.99 Annually; Mobile devices; Annual  fees; Jail invoice; County Attorney invoice; Seat license; 

**MOTIONER:** Babson 
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**MOTION DETAILS:** 
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To approve the Thomas Reuters online Law Library contract for jail use, for 3 years, at a 3% per year increase, with a monthly charge starting at $402.06 for the first year. 
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**SECOND:** McCarthy 
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**DISCUSSION:**  Babson: State Statute; Accumulated costs; Above the bid threshold; Services exempt from bidding statute.  
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**BABSON:** Yes 
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**BEVARD:** Yes
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**MCCARTHY:** Yes 

**MOTIONER:** McCarthy 
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**MOTION DETAILS:** 
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To authorize the Chair, Bevard to sign the contract as it has a single signature line. 
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**SECOND:** Babson 
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**DISCUSSION:**  NO 
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**BABSON:** Yes 
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**BEVARD:** Yes
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**MCCARTHY:** Yes 

**JAIL SUPERINTENDENT REPORT:**
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A.E.D Device grant;  

**BOB MURRAY, FACILITIES DIRECTOR:**
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Mountain View Community onsite inspections; Loading dock reconstruction bid recommendations; G.W. Brooks and Son;  

**MOTIONER:** Babson 
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**MOTION DETAILS:** 
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To award the loading dock approach reconstruction bid to GW Brooks and Son; Not to exceed $34,918.00 and to authorize the Chair to sign the contract; 
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**SECOND:** McCarthy 
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**DISCUSSION:**  NO 
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**BABSON:** Yes 
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**BEVARD:** Yes
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**MCCARTHY:** Yes 

**BOB MURRAY, FACILITIES DIRECTOR:**
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MVC onsite inspectors; COVID-19 safety protocols; Federal inspectors; 

**TREASURERS REPORT:**
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Financial audit preparations; Melanson and Heath; 

**HALES LOCATION:**
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NHDOE Correspondence; Student list; Form completion; Re-enrollment agreement; Fryeburg Academy; Tuition process; State of Maine; SAU9; Eaton NH; Busing distances; Private versus public; 

**LESLIE HOUGHTON, HUMAN RESOURCES ACTIVITY REPORT:**
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New hires; COVID19 Infection protocols; New Director of Human Resources; [#ChrisHorrue needs edit]; July start date; Definitions: [FFTRA Guidelines needs edit]; Long term care stipend; Cares Act reporting document creation; Covid-19 absences; County attorney interns; Open insurance enrollments; Unions; NH Interlocal Trust; Employee insurance consultations; 

**EXECUTIVE COORDINATORS ACTIVITY REPORT:**
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Annual report; Minutemen Press; 60 copies; $356.09; Over budget: 56.09; 

**MOTIONER:** McCarthy  
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**MOTION DETAILS:** 
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To have Minuteman Press provide the County Annual Report for no more then $356.09 for 60 copies; 
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**SECOND:** Babson 
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**DISCUSSION:**  Babson: Annual reports versus Election campaigning; Length of Department reports; County Attorney;   
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**BABSON:** Yes 
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**BEVARD:** Yes
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**MCCARTHY:** Yes 

**COMMISSIONERS ACTIVITY REPORTS:**
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Hales Location; NHDOE; Student attendance list; 

**EXECUTIVE COORDINATORS ACTIVITY REPORT:**
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Meeting minute archive review; Civics plus contract agreement;  

**MOTIONER:** Bevard  
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**MOTION DETAILS:** 
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To accept the license and service agreement between Carroll County and Civics plus: (Provider of the website) for annual cost not to exceed $2,625.00
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**SECOND:** Babson  
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**DISCUSSION:**  NO 
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**BABSON:** Yes 
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**BEVARD:** Yes
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**MCCARTHY:** Yes 

**MOTIONER:** Bevard 
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**MOTION DETAILS:** 
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To authorize Chair, Bevard to sign the contract. 
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**SECOND:** McCarthy 
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**DISCUSSION:**  NO 
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**BABSON:** Yes 
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**BEVARD:** Yes
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**MCCARTHY:** Yes 

**EXECUTIVE COORDINATORS ACTIVITY REPORT:**
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March 4, 2020 minutes missing signatures; Approved March 11, 2020; Minute archive review; June 27, 2019; Approved June 24, 2018; Activity report/schedule/calendar proposal for 2020 Commission decisions;  




**COMMISSIONERS ACTIVITY REPORTS:**
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New hay baler use; Round bales; Wrapper use;  

**MOTIONER:** BEVARD:
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**MOTION DETAILS:** NON PUBLIC IN: TIME: 00:00
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**SESSION #5** 06/10/2020 RSA 91-A:3 II (b)
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**SESSION #6** 06/10/2020 RSA 91-A:3 II (c)
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**SESSION #7** 06/10/2020 RSA 91-A:3 II (a)
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**SECOND:** MCCARTHY 
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**DISCUSSION:** NONE
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**BABSON:** Yes
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**BEVARD:**  Yes
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**MCCARTHY:** Yes
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**MOTIONER:** BEVARD 
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**MOTION DETAILS:** NON PUBLIC OUT:  00:00
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**MOTION DETAILS:** TO SEAL THE FOLLOWING:
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**SESSION #5** 06/10/2020 RSA 91-A:3 II (b) SEALED 
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**SESSION #6** 06/10/2020 RSA 91-A:3 II (c) SEALED 
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**SESSION #7** 06/10/2020 RSA 91-A:3 II (a) SEALED 
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**SECOND:** MCCARTHY 
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**DISCUSSION:** None
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**BABSON:** Yes
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**BEVARD:**  Yes
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**MCCARTHY:** Yes

**MOTIONER:** Babson 
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**MOTION DETAILS:** 
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To adjourn 
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**TIME:** 00:00 [NOT CAPTURED]
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**SECOND:** McCarthy 
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**DISCUSSION:**  NO 
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**BABSON:** Yes 
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**BEVARD:** Yes
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**MCCARTHY:** Yes 