Carroll County Commissioners Meeting | June 24, 2020

Part 1 of 1

Meeting Notes

REFERENCE MEETING NOTES TO NAVIGATE VIDEO All motions, votes and analysis complete

County Agricultural Charter School proposal 2019 Annual audit not completed Chapter 28, RSA 28:3-a audit requirement not followed 2018 Audit report/management letter absent from annual report Comeau v. Carroll County 2018


0:00:01

MEETING DATE: 06/24/2020


TIME IN: 09:00


ROLL CALL OFFICIALS PRESENT: Commissioner: Amanda Bevard; Terry McCarthy


ROLL CALL OFFICIALS ELECTRONIC: Commissioner: David L. Babson


OFFICIALS ABSENT: None


EXECUTIVE COORDINATOR: Mellisa Seamans


OTHERS PRESENT: Ed Comeau, GovernmentOversite.com


OTHERS PRESENT:


OTHERS PRESENT:


OTHERS PRESENT ELECTRONICALLY: Representative, Glenn Cordelli


OTHERS PRESENT ELECTRONICALLY: Mark McConkey


OTHERS PRESENT ELECTRONICALLY: Representative, Susan Ticehurst


NOTE: GOVERNMENTOVERSITE-COM:


0:02:10

MOTIONER: Babson


MOTION DETAILS: PUBLIC MEETING MINUTE APPROVAL


DATE: 06/17/2020


SECOND: McCarthy


DISCUSSION: NONE


CORRECTIONS: NONE


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:02:37

PUBLIC INPUT:


JoeHaas; Gilmanton; Meeting minutes; Secretary of States Office; RSA 91-a: training; Right to Know; Attorney Generals Office; Listing subsections of non public exemptions;


0:09:34

MANIFEST:


WEEK ENDING DATE: 06/17/2020


TOTAL: $60,564.00


0:09:48

MOUNTAIN VIEW AGRICULTURAL ACADEMY PROPOSAL:


GlennCordelli; Charter School; #MarkMcConkey;


0:25:45

MOUNTAIN VIEW AGRICULTURAL ACADEMY PROPOSAL:


New audio connection established; Federal Charter School grants; Charter school creation requirements; #WendyRichardson;


0:47:34

MOUNTAIN VIEW COMMUNITY ACTIVITY REPORT:


Covid-19 testing; Serial surveillance testing; Supplementary stipend program extension; Nursing home public access; New admissions; Nursing home revenue; PPE stock piles; Affordable Assisted Living; Nursing home activities; Nursing Home recreation department; Family visitation process; Admission process; Available beds; Emergency skilled resident; Cares Act; Covid-19 revenue loss;


1:13:00

TREASURERS ACTIVITY REPORT:


JoeCostello; Check Manifest: $606,307.24; June 19, 2020; Expense guidelines; Avenue Inc. implementation;


1:15:54

TREASURERS ACTIVITY REPORT:


Hales Location; Monthly profit/loss report; Revaluation contract; Supplemental budget proposal; Advertising/Regional associations; $21,500.00; School payments; Unspent amount; Non public;


1:25:34

COMMISSIONERS ACTIVITY REPORT:


County attorney employee work area; County Annual Report; Minuteman Press; Dedication; June 30, 2020; Audit report; Audit Management letter; Audit requested information; Audit site visits; Chapter 28; RSA 28:3-a; Covid-19; MS4; Comeau v. Carroll County;


1:40:35

EXECUTIVE COORDINATOR ACTIVITY REPORT:


Administration building public access; Health screening forms; Mask requirement; Plexi glass installation; Thermometer use;


1:50:07

COUNTY CLERKS RESPONSIBILITIES/ ANNUAL REPORT/ AUDIT REPORT/ MANAGEMENT LETTER:


New Hampshire Chapter 28; RSA 28:3-a; Comeau v. Carroll County; Audit progress;


1:59:36

AVENUE INC. FINANCIAL SOFTWARE IMPLEMENTATION UPDATE:


Security profiles; Host file; Training; MS46 Signatures;


2:03:51

NH ASSOCIATION OF COUNTIES:


Membership dues restructuring;


2:05:35

EXECUTIVE COORDINATOR ACTIVITY REPORT:


Administration building public access; Humidifier installation; Siemens energy upgrade; Siemens access to building; Temperature status; Face Masks; Social distancing; Covid-19 protocols; Registry of Deeds access; Sheriff's Office access;


2:12:32

COUNTY ATTORNEY/LINE ITEM REQUEST:


Line item transfers; Federal grant funds; 10% of grant amount; Office supply line items; New equipment line item; State grant manager; Domestic Violence prosecutor work space; Confidentiality; Sound proofing;


2:26:29

EXECUTIVE COORDINATOR ACTIVITY REPORT:


Budget update process; Office supply purchase; Purchasing process; Avenu Inc; Purchase order module; Delegation meeting: July 2, 2020; Policy and procedure review; County bidding/RFP procedure; Delegation Executive committee line item transfer procedure;


2:43:54

MOTIONER: BEVARD:


MOTION DETAILS: NON PUBLIC IN: TIME: 11:45


SESSION #1 06/24/2020 RSA 91-A:3 II (a)


SESSION #2 06/24/2020 RSA 91-A:3 II (c)


SESSION #3 06/24/2020 RSA 91-A:3 II (c)


SECOND: MCCARTHY


DISCUSSION: NONE


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


2:45:40

EXECUTIVE COORDINATOR HIRING:


Mellisa Seamans;


2:46:46

MOTIONER: BEVARD


MOTION DETAILS: NON PUBLIC OUT: 12:10


SECOND: __ [Public did not hear second]


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


MOTIONER: Bevard


MOTION DETAILS: TO SEAL THE FOLLOWING:


SESSION #1 06/24/2020 RSA 91-A:3 II (a) UNSEALED


SESSION #2 06/24/2020 RSA 91-A:3 II (c) SEALED


SESSION #3 06/24/2020 RSA 91-A:3 II (c) SEALED


SECOND: McCarthy


DISCUSSION: None


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


2:49:16

MOTIONER: Bevard


MOTION DETAILS:


To adjourn


TIME: 12:25


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes

Past Carroll County Commissioners Meetings