**MEETING DATE:** 07/08/2020
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**TIME IN:** 09:00 
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**ROLL CALL OFFICIALS PRESENT:** Commissioners: David L. Babson; Amanda Bevard; Terry McCarthy
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**ROLL CALL OFFICIALS ELECTRONIC:**
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**OFFICIALS ABSENT:** None
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**EXECUTIVE COORDINATOR:** Mellisa Seamans 
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**TOWN ADMINISTRATOR:**
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**ADMINISTRATIVE ASSISTANT:** 
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**OTHERS PRESENT:** Ed Comeau, GovernmentOversite-com
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**OTHERS PRESENT:** Jason Henry, County Jail Superintendent 
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**OTHERS PRESENT:**  
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**OTHERS PRESENT ELECTRONICALLY:** Representative Glenn Cordelli
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**OTHERS PRESENT ELECTRONICALLY:** Representative Edie Desmarais 
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**OTHERS PRESENT ELECTRONICALLY:**
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**NOTE: GOVERNMENTOVERSITE-COM:**
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**AGENDA ADDITIONS:**
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County Attorney; Credit card charges; Human Resource position; Hourly versus salary; NH Department of Labor; 

**MOTIONER:** Babson 
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**MOTION DETAILS:** PUBLIC MEETING MINUTE APPROVAL
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**DATE:** 07/01/2020
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**SECOND:** McCarthy 
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**DISCUSSION:** NONE
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**CORRECTIONS:** NONE 
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**BABSON:** Yes
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**BEVARD:** Yes
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**MCCARTHY:** Yes 

**PUBLIC COMMENTS:**
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Communications between auditors/Avenue vendor and Commission; Commission review planned access and security to Avenue financial system; Avenue financial system training; Accounts payable/Purchasing module implementation committee; 2018 Annual Report audit result document;  

**MANIFEST:**
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**WEEK ENDING DATE:** 07/03/2020
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**TOTAL:** $103,719.84

**COUNTY JAIL SUPERINTENDENTS REPORT:** 
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#JasonHenry; Staffing; Testing; Medical Staff; Covid-19 advanced cleaning; Maintenance Director position; Covid-19 facility status; Covid-19 screening; Jail access; PPE; Jail population totals; Inmate boarder revenue; State Prison; Picnic table donation; Court case load; Quarantine process; Drug Court; Trust Program; Grant auditing; Inmate moral during Covid-19; First responder stipends; NH Association of Counties;   

**RIGHT TO KNOW REQUEST RESPONSE POLICY:**
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**MOTIONER:** Babson 
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**MOTION DETAILS:** 
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To have all right to know requests be sent to the Board of Commissioners before being sent out to requester. 
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**SECOND:** Bevard  

**DISCUSSION:** YES
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Handling public information; [RSA 91-a: HERE](http://www.gencourt.state.nh.us/RSA/html/NHTOC/NHTOC-VI-91-A.htm) ;Right to know request policy; Rep. Cordelli right to know request; Right to know versus Delegation research versus Delegation requested data; #Robsishaud; Cell phones; Salaries; County Attorney; Right to Know law webinar; RSA 91-a: training; Case law; 

**MOTIONER:** Bevard 
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**MOTION DETAILS:** 
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To table motion regarding 91-a: request process policy until 07/15/2020
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**SECOND:** McCarthy 
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**DISCUSSION:**  NO 
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**BABSON:** Yes 
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**BEVARD:** Yes
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**MCCARTHY:** Yes

**4100 REPORT:**
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Commissioners budget detail; Office supplies; MVC; Business card use; Purchasing agent; Purchasing module; 

**LACK OF ADMINISTRATION OFFICE SPACE:**
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Annex use Committee; Commissioners priorities; Insurance consultation; Annual Audit RFP; 2018 Audit; Melanson and Heath; Direct solicitation;  

**EXECUTIVE COORDINATOR ACTIVITY REPORT:**
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Executive Coordinator job description; Processing right to know requests; Commissioners priorities; Health Insurance; Annual Audit RFP; 2018 Audit; Melanson and Heath; Direct solicitation; Health insurance consultation; 

**EXECUTIVE COORDINATOR ACTIVITY REPORT:**
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2019 Annual report; 2018 Audit report; 2018 audit report/Management letter; 2019 audit report/Management letter; Governance letter; Avenue licenses; Avenue, Inc. Contract; Training; On site training versus webinar training; Webex; 11 licenses (Seats); 

**COMMISSIONERS ACTIVITY REPORTS:*
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CFO; Finance office restructuring; Job Description creation; #ChrisHeroux; HR Director; Plodzic and Sanderson; Close of books; Wage and salary comparison; 

**COMMISSIONERS ACTIVITY REPORTS:*
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Wage and salary comparison; NH Employment security; Supplemental budget process; Accepting grants; Covid-19 Compensation funding; 

**COMMISSIONERS ACTIVITY REPORTS:*
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Process of accepting emergency grant funds; Payroll taxes; Supplemental appropriation process; Statutory structure; Coos County; 

**MOTIONER:** Babson 
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**MOTION DETAILS:** 
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To send a request to the County Convention for a supplemental budget to address the Covid-19 related revenue. [needs edit]
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**SECOND:** McCarthy 
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**DISCUSSION:**  NO 
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**BABSON:** Yes 
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**BEVARD:** Yes
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**MCCARTHY:** Yes

**MOTIONER:** Babson :
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**MOTION DETAILS:** NON PUBLIC IN: TIME: 11:51
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**SESSION #1** 07/08/2020 RSA 91-A:3 II (a)
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**SESSION #2** 07/08/2020 RSA 91-A:3 II (c)
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**SESSION #3** 07/08/2020 RSA 91-A:3 II (c)
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**SECOND:** McCarthy 
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**DISCUSSION:** NONE
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**BABSON:** Yes
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**BEVARD:**  Yes
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**MCCARTHY:** Yes
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**MOTIONER:** McCarthy 
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**MOTION DETAILS:** NON PUBLIC OUT:  00:00 [needs edit]
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**SECOND:** Babson
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**BABSON:** Yes
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**BEVARD:**  Yes
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**MCCARTHY:** Yes
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**MOTIONER:** Bevard 
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**MOTION DETAILS:** TO SEAL THE FOLLOWING:
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**SESSION #1** 07/08/2020 RSA 91-A:3 II (a) SEALED
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**SESSION #2** 07/08/2020 RSA 91-A:3 II (c) SEALED 
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**SESSION #3** 07/08/2020 RSA 91-A:3 II (c) SEALED 
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**SECOND:** Babson 
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**DISCUSSION:** None
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**BABSON:** Yes
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**BEVARD:**  Yes
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**MCCARTHY:** Yes

**MOTIONER:** McCarthy 
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**MOTION DETAILS:** 
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To adjourn 
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**TIME:** 00:00 [needs edit]
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**SECOND:** Bevard  
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**DISCUSSION:**  NO 
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**BABSON:** Yes 
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**BEVARD:** Yes
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**MCCARTHY:** Yes 