Carroll County Commissioners Meeting | July 8, 2020

Part 1 of 1

Meeting Notes

PROCESSING


0:00:01

MEETING DATE: 07/08/2020


TIME IN: 09:00


ROLL CALL OFFICIALS PRESENT: Commissioners: David L. Babson; Amanda Bevard; Terry McCarthy


ROLL CALL OFFICIALS ELECTRONIC:


OFFICIALS ABSENT: None


EXECUTIVE COORDINATOR: Mellisa Seamans


TOWN ADMINISTRATOR:


ADMINISTRATIVE ASSISTANT:


OTHERS PRESENT: Ed Comeau, GovernmentOversite-com


OTHERS PRESENT: Jason Henry, County Jail Superintendent


OTHERS PRESENT:


OTHERS PRESENT ELECTRONICALLY: Representative Glenn Cordelli


OTHERS PRESENT ELECTRONICALLY: Representative Edie Desmarais


OTHERS PRESENT ELECTRONICALLY:


NOTE: GOVERNMENTOVERSITE-COM:



0:00:40

AGENDA ADDITIONS:


County Attorney; Credit card charges; Human Resource position; Hourly versus salary; NH Department of Labor;


0:03:43

MOTIONER: Babson


MOTION DETAILS: PUBLIC MEETING MINUTE APPROVAL


DATE: 07/01/2020


SECOND: McCarthy


DISCUSSION: NONE


CORRECTIONS: NONE


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:04:15

PUBLIC COMMENTS:


Communications between auditors/Avenue vendor and Commission; Commission review planned access and security to Avenue financial system; Avenue financial system training; Accounts payable/Purchasing module implementation committee; 2018 Annual Report audit result document;


0:06:44

MANIFEST:


WEEK ENDING DATE: 07/03/2020


TOTAL: $103,719.84


0:06:59

COUNTY JAIL SUPERINTENDENTS REPORT:


JasonHenry; Staffing; Testing; Medical Staff; Covid-19 advanced cleaning; Maintenance Director position; Covid-19 facility status; Covid-19 screening; Jail access; PPE; Jail population totals; Inmate boarder revenue; State Prison; Picnic table donation; Court case load; Quarantine process; Drug Court; Trust Program; Grant auditing; Inmate moral during Covid-19; First responder stipends; NH Association of Counties;


0:31:25

RIGHT TO KNOW REQUEST RESPONSE POLICY:



0:34:56

MOTIONER: Babson


MOTION DETAILS:


To have all right to know requests be sent to the Board of Commissioners before being sent out to requester.


SECOND: Bevard


0:35:09

DISCUSSION: YES


Handling public information; RSA 91-a: HERE ;Right to know request policy; Rep. Cordelli right to know request; Right to know versus Delegation research versus Delegation requested data; #Robsishaud; Cell phones; Salaries; County Attorney; Right to Know law webinar; RSA 91-a: training; Case law;


0:56:47

MOTIONER: Bevard


MOTION DETAILS:


To table motion regarding 91-a: request process policy until 07/15/2020


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:58:08

4100 REPORT:


Commissioners budget detail; Office supplies; MVC; Business card use; Purchasing agent; Purchasing module;


1:11:04

LACK OF ADMINISTRATION OFFICE SPACE:


Annex use Committee; Commissioners priorities; Insurance consultation; Annual Audit RFP; 2018 Audit; Melanson and Heath; Direct solicitation;


1:17:46

EXECUTIVE COORDINATOR ACTIVITY REPORT:


Executive Coordinator job description; Processing right to know requests; Commissioners priorities; Health Insurance; Annual Audit RFP; 2018 Audit; Melanson and Heath; Direct solicitation; Health insurance consultation;


1:30:10

EXECUTIVE COORDINATOR ACTIVITY REPORT:


2019 Annual report; 2018 Audit report; 2018 audit report/Management letter; 2019 audit report/Management letter; Governance letter; Avenue licenses; Avenue, Inc. Contract; Training; On site training versus webinar training; Webex; 11 licenses (Seats);


1:56:45

*COMMISSIONERS ACTIVITY REPORTS:


CFO; Finance office restructuring; Job Description creation; #ChrisHeroux; HR Director; Plodzic and Sanderson; Close of books; Wage and salary comparison;


2:15:00

*COMMISSIONERS ACTIVITY REPORTS:


Wage and salary comparison; NH Employment security; Supplemental budget process; Accepting grants; Covid-19 Compensation funding;


2:30:00

*COMMISSIONERS ACTIVITY REPORTS:


Process of accepting emergency grant funds; Payroll taxes; Supplemental appropriation process; Statutory structure; Coos County;


2:40:45

MOTIONER: Babson


MOTION DETAILS:


To send a request to the County Convention for a supplemental budget to address the Covid-19 related revenue. [needs edit]


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


2:42:12

MOTIONER: Babson :


MOTION DETAILS: NON PUBLIC IN: TIME: 11:51


SESSION #1 07/08/2020 RSA 91-A:3 II (a)


SESSION #2 07/08/2020 RSA 91-A:3 II (c)


SESSION #3 07/08/2020 RSA 91-A:3 II (c)


SECOND: McCarthy


DISCUSSION: NONE


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


MOTIONER: McCarthy


MOTION DETAILS: NON PUBLIC OUT: 00:00 [needs edit]


SECOND: Babson


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


MOTIONER: Bevard


MOTION DETAILS: TO SEAL THE FOLLOWING:


SESSION #1 07/08/2020 RSA 91-A:3 II (a) SEALED


SESSION #2 07/08/2020 RSA 91-A:3 II (c) SEALED


SESSION #3 07/08/2020 RSA 91-A:3 II (c) SEALED


SECOND: Babson


DISCUSSION: None


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


2:44:36

MOTIONER: McCarthy


MOTION DETAILS:


To adjourn


TIME: 00:00 [needs edit]


SECOND: Bevard


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes

Past Carroll County Commissioners Meetings