Carroll County Commissioners Meeting | August 5, 2020

Part 1 of 1

Meeting Notes

Manifest: $349,718.93. Elevator repairs: $6,035.00. Tax anticipated note: $1.5 Million. $4,800.00 rejected covid compensation funds.


0:00:01

MEETING DATE: 08/05/2020


TIME IN: 09:00


ROLL CALL OFFICIALS PRESENT: Commissioner: David L. Babson


ROLL CALL OFFICIALS PRESENT: Commissioner: Amanda Bevard


ROLL CALL OFFICIALS PRESENT: Commissioner: Terry McCarthy


ROLL CALL OFFICIALS ELECTRONIC:


OFFICIALS ABSENT: None


EXECUTIVE COORDINATOR: Mellisa Seamans


OTHERS PRESENT: Ed Comeau GovernmentOversite-com


OTHERS PRESENT: Joe Costello, Treasurer


OTHERS PRESENT:


OTHERS PRESENT ELECTRONICALLY:


OTHERS PRESENT ELECTRONICALLY:


OTHERS PRESENT ELECTRONICALLY:


NOTE: GOVERNMENTOVERSITE-COM:



0:01:07

MOTIONER: McCarthy


MOTION DETAILS: PUBLIC MEETING MINUTE APPROVAL


DATE: 07/29/2020


SECOND: Babson


DISCUSSION: NONE


CORRECTIONS: NONE


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:01:43

PUBLIC INPUT:


Rep. Glenn Cordelli; Commissioners RSA 91-a: policy; Alleged Checkmate payroll system problems; Joe Haas, Gilmanton; Access to meeting agenda;


0:06:49

MANIFEST:


WEEK ENDING DATE: 07/31/2020


TOTAL: $349,718.93


0:07:40

MEMORANDUM OF UNDERSTANDING:


WendyScribner; [Audio connection issue]; Small Claims Court; #AuthorWood; Logging area; Logging landing; Site evaluation; Stream crossing installation; Discontinued use of Zoom meeting platform;


0:15:47

FACILITY DIRECTOR ACTIVITY REPORT:


General maintenance; Siemens energy upgrade update; Automation invoice request; Humidifier installation; Jail roof repair; Annex roof repair consultation; Fiber cable upgrades; MVC; Consolidated; Copper lines; Loading dock leveler installation; MVC laundry dryer installation; DOC maintenance position; MVC bus repair; Pest control services; Infection control protocols; Mountain View Community elevator maintenance/Repairs; Elevator repairs; Waiving bid; Repair estimate: $6,030.00; Repair contract agreement; Leaking pistons;


0:25:21

MOTIONER: Babson


MOTION DETAILS:


To waive bidding process and award the elevator repair contract to not to exceed $6,030.00;


SECOND: McCarthy


DISCUSSION: Waived do to: Liability; Existing contractor; Cost savings;


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:27:33

MOTIONER: Bevard


MOTION DETAILS:


To give Bob Murray; Facilities Director signing authorization;


SECOND: McCarthy


DISCUSSION:


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:28:09

FACILITY DIRECTOR ACTIVITY REPORT:


Refining HVAC controls; Siemens energy upgrade; Nursing Home dryer cost; New facilities maintenance employee; Book keepers door card access key; Finance office card access key; Receptionist area card access key; Entrance/Egress tracking control; Electronic door opener button; Finance office access authorization; Covid-19 safe distancing;


0:46:47

MOTIONER: McCarthy


MOTION DETAILS:


That the door between the book keeper and receptionist remain locked at all times; To purchase an electronic lock opener switch on the book keeper to hallway door.


SECOND: Babson


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:53:32

MEMORANDUM OF UNDERSTANDING:


WendyScribner; 2017; #AuthorWood; Overview of MOU; Restoration of logged area; County land wood cut plans; 2021;


1:08:50

EXECUTIVE COORDINATORS ACTIVITY REPORT:


Recognition of County Sheriff's dispatch operators; Communication tower grant; 30 day extension; NH Electric coop easement agreement; White out; Legal fee invoice; Competitive bidding policy document;


1:15:00

EXECUTIVE COORDINATORS ACTIVITY REPORT:


Capital improvement plan update; County I.T. Contract; I.T. work group; I.T. Committee; Right to know request copy fees;


1:30:00

EXECUTIVE COORDINATORS ACTIVITY REPORT:


Right to know request: Rep. Comeau; Rep. Cordelli;


1:35:05

TREASURERS ACTIVITY REPORT:


TAN Withdrawal; $1.5 Million; Bond payment; Accounts receivables;


1:36:48

HALES LOCATION:


DRA Application for reimbursements; Emails regarding UDL innovation network; NHDOE revoked and suspended educators list; NHDOE: professional development webinar; Bank statements; Deposits; PLT check; US department of interior; Federal memorial park; Melanson Heath invoice regarding Hales Location auditing services; EMS Call totals;


1:43:56

MOTIONER: Babson


MOTION DETAILS:


To give Treasurer authority to sign check #2270; #2272 #2271; Conway Fire Dept. $17,500.00; Melanson Heath: $1,500.00; [_ Slatun:$1,000.00] [needs edit]


SECOND: Bevard


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


1:45:57

COMMISSIONERS COMMENTS AND REPORTS:


DaleDrew; Blueberry harvest; Boy Scouts; Scott Egan; Plodzic Sanderson: Audit work; Jason Henry: HOC: Retirement/Sick time payouts; Budget contingency fund; Accumulated sick leave; Accumulated vacation; Contingent liability;


2:00:00

COMMISSIONERS COMMENTS AND REPORTS:


Accumulated sick leave; Accumulated vacation; Contingent liability; Buy backs; Actuary; Finance office shared file with Melanson and Heath; Plodzic Sanderson; Rejected COVID19 compensation funding; $4,800.00; Department head meetings;


2:08:40

PUBLIC INPUT:


RSA 91-A: Request communication between Melanson Heath and Business office; Alleged Checkmate payroll concerns;


2:13:33

MOTIONER: Babson :


MOTION DETAILS: NON PUBLIC IN: TIME: 11:20


SESSION #1 08/05/2020 RSA 91-A:3 II (b)


SESSION #2 08/05/2020 RSA 91-A:3 II (c)


SECOND: Bevard


DISCUSSION: NONE


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


MOTIONER: BEVARD


MOTION DETAILS: NON PUBLIC OUT: 12:05


SECOND: BABSON


MOTION DETAILS: TO SEAL THE FOLLOWING:


SESSION #1 08/05/2020 RSA 91-A:3 II (b) UNSEALED HOC hire


SESSION #2 08/05/2020 RSA 91-A:3 II (b) UNSEALED HON hire


SESSION #3 08/05/2020 RSA 91-A:3 II (C) Reviewed non public SEALED


SECOND: BABSON


DISCUSSION: None


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


2:17:12

MOTIONER: Bevard


MOTION DETAILS:


To adjourn


TIME: 12:07

Past Carroll County Commissioners Meetings