Carroll County Commissioners Meeting | August 19, 2020

Part 1 of 1

Meeting Notes

2019 Audit delay. CFO Hiring committee. Manifest: $114,231.41. Sheriff Reports. New House of Corrections Superintendent: Patrick Bachelder.


0:00:01

MEETING DATE: 08/19/2020


TIME IN: 09:05


ROLL CALL OFFICIALS PRESENT: Commissioner: David L. Babson


ROLL CALL OFFICIALS PRESENT: Commissioner: Amanda Bevard


ROLL CALL OFFICIALS PRESENT: Commissioner: Terry McCarthy


ROLL CALL OFFICIALS ELECTRONIC:


OFFICIALS ABSENT: None


EXECUTIVE COORDINATOR: Mellisa Seamans


OTHERS PRESENT: Ed Comeau GovernmentOversite-com


OTHERS PRESENT: Joe Costello, Treasurer


OTHERS PRESENT:


OTHERS PRESENT ELECTRONICALLY: Rep. Glenn Cordelli


OTHERS PRESENT ELECTRONICALLY:


OTHERS PRESENT ELECTRONICALLY:


NOTE: GOVERNMENTOVERSITE-COM:



0:03:39

MEDIA QUESTIONS:


DaymondSteer: Conway Daily Sun; 2019 Audit delay; Town of Tamworth; Town of Ossipee; CFO; Plodzic Sanderson; Scott Eagan;


0:07:33

PUBLIC INPUT:


Rep. Glenn Cordelli; Tuftonboro; Comeau v. Carroll County; 2017 Late audit completion; Commissioner Babson; $16,000.00; Alleged Checkmate payroll system issues; Depleted administrative salary line; Alleged unapproved transfer of funds; Financial Software upgrade delays;


0:09:33

MANIFEST:


WEEK ENDING DATE: 08/15/2020


TOTAL: $114,231.41


0:10:19

LINE ITEM TRANSFER REQUEST: 05-2020 REGISTRAR OF DEEDS:



0:12:06

MOTIONER: McCarthy


MOTION DETAILS:


To approve transfer requests 005-2020; 100.412.017 to 100.4120.097; $1,561.86


SECOND: Babson


DISCUSSION: #Babson: How many laptops; what associated equipment; #LisaScott, Registrar testifies with detail;


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:22:24

SHERIFF DEPARTMENT ACTIVITY REPORT:


Motor vehicle stops; New dispatcher; Outgoing dispatcher to Conway; Mobile data terminal grants; Communication tower grant progress; Oak Hill; Thompson Hill; Tuftonboro Fire Station; Grant extension; Police vehicles; Dodge Chargers; AWD; Covid-19; Kancamangus Highway patrols; Alcohol; Deputy Staffing; Covid-19 stipends;


0:35:38

RIGHT TO KNOW REQUESTS:


RSA 91-a: request listing; Rep. Comeau; Melanson/Finance office; Rep. Cordelli; Business shared drive; Laurent right to know request; Letter from Town of Tamworth; 2019 audit delay; CFO; Melanson email correspondence; DRA tax setting process; DRA required information; DRA portal access; Treasurer access;


1:00:43

EMPLOYEE MEDICAL INSURANCE/BROKERS/CONSULTATIONS:


Richey; Hastings; South Shore Massachusetts;


1:05:06

HALES LOCATION TREASURERS ACTIVITY REPORT:


NHDES; Subsurface installation; [Septic]; Secretary of Interior; PILT funds; Bank transfer checks; Payment of taxes; DRA municipal property division; Tax setting software; NHDOE; MS25; Selectmen signature requirement; MS434 revenue portion; $114,000.00; Determining tax rate; Reporting error; Use of budgeted figure past 2 years; Actual versus budgeted; Returning funds to taxpayers; Audit completion between Treasures; #MichelleClark; Tax assessing; Avatar training; Training; From Northway Bank to Bank of New Hampshire;


1:19:20

MOTIONER: Babson


MOTION DETAILS:


To authorize the treasurer to sign checks:


2273: Registrar of Deeds: $16.00


2274: 1/2 Year student charge Fryeburg Academy: $8,950.00


2275: Northway Bank to Bank of New Hampshire: $[no amount stated within motion]


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


1:21:42

HALES LOCATION:


Personal credit card use; Carbonite backup system; $9,000.00; Hales payment to County; $27,000.00; 2011;2012;2013; 2020 Invoice;


1:35:11

EXECUTIVE COORDINATORS ACTIVITY REPORT:


Audit RFP; Boiler room door RFP; C.I.P program; Employee medical insurance; Dept. I.T.; CFO Hiring Committee; (Babson demands to attend hiring committee meeting [1:38:35] PebZkQicLyW8XQUM8a4wXgiCVPtSKRVW


1:44:22

HALES LOCATION; SCHOOL FORMS REQUIRED:



1:46:55

COMMISSIONERS COMMENTS:


.#Babson; Blue Berries; Boy Scouts; #DaleDrew; MOU; Cooperative Extension; UNH; Covid-19 protocols; Webinars; Real Estate taxes;


1:54:50

MEDIA QUESTIONS:


Covid-19 compensation funds; Special Audit requirement; Required timeline;


1:59:08

PUBLIC COMMENTS:


Rep. Glenn Cordelli; Inventory of I.T. equipment;


2:02:23

INCOMING HOUSE OF CORRECTIONS SUPERINTENDENT:


.#PatrickBachelder; #JasonHenry;


2:07:08

MOTIONER: Basbon


MOTION DETAILS: NON PUBLIC IN: TIME: 11:07


SESSION #1 08/19/2020 RSA 91-A:3 II (b)


SESSION #2 08/19/2020 RSA 91-A:3 II (c)


SECOND: McCarthy


DISCUSSION: NONE


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


MOTIONER: BEVARD


MOTION DETAILS: NON PUBLIC OUT: 00:00


MOTIONER: BEVARD


MOTION DETAILS: TO SEAL THE FOLLOWING:


SESSION #1 08/19/2020 RSA 91-A:3 II (b)


SESSION #2 08/19/2020 RSA 91-A:3 II (c)


SECOND: McCarthy


DISCUSSION: None


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


2:08:54

NHDOT LETTER RE: RT. 28 RT. 171 ROUND ABOUT:


Water line; CCDPW; Round about maintenance;


2:12:40

MOTIONER: Babson


MOTION DETAILS:


To add access personnel to the DRA portal list


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


2:13:12

MOTIONER: Babson


MOTION DETAILS:


To adjourn


TIME: 14:22

Past Carroll County Commissioners Meetings