**MEETING DATE:** 09/30/2020
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**TIME IN:** 09:00 
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**ROLL CALL OFFICIALS PRESENT:** Commissioner: David L. Babson 
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**ROLL CALL OFFICIALS PRESENT:** Commissioner: Amanda Bevard 
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**ROLL CALL OFFICIALS PRESENT:** 
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**ROLL CALL OFFICIALS ELECTRONIC:** Commissioner: Terry McCarthy 
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**OFFICIALS ABSENT:** None
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**EXECUTIVE COORDINATOR:** Mellisa Seamans 
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**OTHERS PRESENT:** Ed Comeau GovernmentOversite-com 
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**OTHERS PRESENT:** Reference #slug
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**OTHERS PRESENT:** Reference #slug 
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**OTHERS PRESENT ELECTRONICALLY:**
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**OTHERS PRESENT ELECTRONICALLY:**
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**OTHERS PRESENT ELECTRONICALLY:**
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**NOTE: GOVERNMENTOVERSITE-COM:**
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**ADDITIONS TO THE AGENDA:**
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.#Cullen; CFO weekly report; Auditor report update email; [Re: late audit completion]

**MOTIONER:** Babson 
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**MOTION DETAILS:** PUBLIC MEETING MINUTE APPROVAL
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**DATE:** 09/16/2020
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**SECOND:** McCarthy 
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**DISCUSSION:** NONE
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**CORRECTIONS:** NONE 
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**BABSON:** Yes
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**BEVARD:** Yes
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**MCCARTHY:** Yes 

**MOTIONER:** Babson 
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**MOTION DETAILS:** PUBLIC MEETING MINUTE APPROVAL
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**DATE:** 09/23/2020
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**SECOND:** McCarthy 
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**DISCUSSION:** NONE
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**CORRECTIONS:** NONE 
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**BABSON:** Yes
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**BEVARD:** Yes
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**MCCARTHY:** Yes 

**PUBLIC INPUT:**
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.#KarenBanks; Whitehorse Addiction services; Transitional housing; Center Ossipee; Kalled Law Office property; Carroll County water system; Septic; 1967; Water capacity report; Ossipee zoning ordinances; Planning board approvals; Independent consultants; Water capacity study; Cost burden; 

**MANIFEST:**
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**WEEK ENDING DATE:** 09/23/2020
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**TOTAL:** $40,017.35

**FARM MANAGER ACTIVITY REPORT:**
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.#WillDewitt; Hay season totals; Round bales; Sales; Deliveries; Revenue totals; 2nd cut; Wrapper equipment; Lawn mowing; Water meter readings; Water testing; Sewer maintenance; Square baler; Pick up tines; Extended hay fields; Brush clearing; Field rock removal; Camp wood revenue; Administrative building relocation of offices; Vehicle inspections; 

**COUNTY WATER SYSTEM CAPACITY:**
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.#WillDewitt; Ossipee zoning board; Water capacity plan; 1999; Engineering study; Upgraded 2001; Bedrock well installation; Existing/Old reservoir; Fire protection; Fire pond; 1999 survey: capacity report; Ossipee Village hookups; Jail; Nursing home; County water system policy; Impact study; Fire suppression requirements; Back flow devices; Back flow device testing requirement; Assisted living; Water system diagram; GSi; Granite State Water; Old Nursing Home Annex; Water system bond; Assisted living study; Weight of hay bales; Seasonal grounds keepers; Grounds maintenance; Old Jail boilers stored behind nursing home; Author Wood agreement; 

**BLUEBERRY BUSH MEMORANDUM OF UNDERSTANDING WITH SCOUTS TROOP 142:**
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.#TomBrown; 5 Year to 3 year; MOU details; Scouts; Business plan; Mulching; Fertilization; Trimming schedule; Witches broom; Pruning; Winter kill; Monthly communications; Liability; Blueberry harvesting; Blueberry picking; Picking schedule; Donated pints/quarts; Fertilizer donations; #ClarkGrainStore; Nursing home; Meals on wheels; Farmers Markets; Tamworth Farmers market; Restaurant sales; Blueberry production; 

**MOTIONER:** McCarthy  
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**MOTION DETAILS:** 
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To sign the MOU between Carroll County Commissioners and the scouting community 
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**SECOND:** Babson  
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**DISCUSSION:**  Adding start and end dates on MOU; Removing County Administrator and replacing line with Carroll County Commission.  
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**BABSON:** Yes 
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**BEVARD:** Yes
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**MCCARTHY:** Yes

**CHECKMATE PAYROLL AGREEMENT:**
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.#JoshRobinson; [Zoom Sound quality was poor, Robinson will switch to telephone at: 1:33:53]
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4% increase; Live check processing;  

**CHECKMATE PAYROLL AGREEMENT:**
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.#JoshRobinson; #FergusCullen; Annual value of contract; HR module fees; Benefits administration; Training; Certifications; HR module details; Predictive Data analytics; Workforce management dashboards; Cost of labor dashboard; Overtime tracking; Data visualizations; General Ledger file output; Payroll financial audit support; Time/Labor management; Accrual tracking; Pay statements; Accrual profiles; One time set up fees; Open enrollment configuration; Salary employees sick time tracking; Salary vacation time tracking; Time card utilization; GL: General Ledger import; #KathyArmstrong;   

**CHECKMATE PAYROLL AGREEMENT:**
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CFO recommendation; Government contract statement: "Contingent on County Delegation appropriation"; HR Module implementation; #ChrisHeroux; Amended contract details; Amended contract distribution; Effective date; 

**CHECKMATE PAYROLL AGREEMENT:**
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.#Babson; Abstaining from vote to accept due to not understanding the contract details; #Cullen; $90,000.00 approximate contract price for all modules; 

**MELANSON [AUDITOR] EMAILED REPORT ON LATE 2019 AUDIT:**
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.#Seamans; #Bevard; #Babson; #Comeau; McCarthy; #Cullen; Verbal request for a public copy of emailed report; Submitting reports in a public meeting without review; Chair intimates concern over receiving reports "on the fly."; October 1, 2020 audit completion date; 

**MOTIONER:** Bevard 
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**MOTION DETAILS:** 
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To " have no more new information be given to us [the commission] in the meeting, without being sent to us prior to the meeting or after the meeting, so we [the commission] will have time to digest it." 
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**SECOND:** Babson  
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**DISCUSSION:**  Arrival time of emailed report; Amended to add if it an emergency; #babson: we don't need a motion; Melanson agreed to send report: September 30, 2020; 
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**AMENDED MOTION:** McCarthy 
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**MOTION DETAILS:** To table the motion.
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**SECOND:** Bevard 
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**BABSON:** Yes 
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**BEVARD:** Yes
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**MCCARTHY:** Yes

**CHIEF FINANCIAL OFFICER ACTIVITY REPORT:**
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.#Cullen; Report distributed; Desktop computer; Provided Avenu financial software access; Department head meeting; Deliverables; 3rd quarter financials; Budget actuals; Cross training; How to manual; Weekly report system on Tuesday; #PaulaCoats; Mountain View Community; Checkmate contract review; Researched other counties payroll and financial system processes; Check preparation; I.T. Committee meeting; Close out 3rd quarter financials; Bank reconciliations;    

**EXECUTIVE COORDINATORS ACTIVITY REPORT:**
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.#Seamans; Audit resolution; Delegation; Bachelder Associates; 

**MOTIONER:** Babson 
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**MOTION DETAILS:** 
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To approve the resolution requesting permission from the Delegation to engage Bachelder Associates in providing the 2020 audit. At a price not to exceed "what was previously voted on last week."
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**SECOND:** McCarthy 
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**DISCUSSION:**  Cost not included in motion, but the cost is $40,057.00 was added post meeting. Commission agrees to let EXE Coord. to add cost to motion and use commissioners signature stamp.  
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**BABSON:** Yes 
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**BEVARD:** Yes
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**MCCARTHY:** Yes

**LINE ITEM TRANSFER 202009:**
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.#Bachelder; Jail Superintendent; Vehicle repairs; Nursing home meal shuttle van; Vehicle inspection; Leased vehicle use; 

**MOTIONER:** Babson 
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**MOTION DETAILS:** 
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To approve line item transfer request: 
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**REQUEST NUMBER:** 202009
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**AMOUNT FROM:** Not provided verbally, request transfer sheet
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**AMOUNT TO:** $3,000.00
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**SECOND:** McCarthy 
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**DISCUSSION:**  NO 
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**BABSON:** Yes 
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**BEVARD:** Yes
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**MCCARTHY:** Yes

**LINE ITEM TRANSFER: 202009**
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.#Babson: Providing repairs on campus; Liability; Commissioners stamp: #McCarthy; 
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**EXE COORDINATORS ACTIVITY REPORT:**
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Delegation upcoming EXE meeting schedule; Mr. Wood MOU; #WendyScribner; Small Claims Court action proposal; Requested Non Public; I.T. Committee report; Draft RFP process; #JonRich; Contract amendments; Employee input; Scope of I.T. Committee; List of departments attending I.T. meeting; DPW=Tablet use for water system software; I.T. Budget; Department head meeting schedule; Budget timeline creation/Implementation; 91-a: training expenditure; $40.00; Check signing: Manifest approval process; 

**COMMISSIONERS ACTIVITY REPORTS:**
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.#Babson; Hales Location Carbonite computer back up; Reimbursement process; Credit card use; Expired contract; 

**MEDIA QUESTIONS:**
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.#governmentoversite; #Comeau; Providing meeting packets for the public; Email System failures; #JonRich; 2019 timeline for completion; 91-a: requested documents within meeting: Communications between Melanson and County business office; Carbonite versus Barracuda; Regional appropriations; Establishing benchmarks that must be reached to receive funding; 

**PUBLIC COMMENTS:**
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.#KarenBanks; Ossipee town ordinances; Interpreting town ordinance; County water system capacity/Study; Whitehorse Addiction services; Taxpayer funding of zoning application requirements; 2019 Audit timeline; 2019 audit exceeding statutory requirement of completing audit 120 days after close of books;  

**MOTIONER:** Bevard 
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**MOTION DETAILS:** 
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To adjourn 
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**TIME:** 12:26
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**SECOND:** Babson  
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**DISCUSSION:**  NO 
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**BABSON:** Yes 
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**BEVARD:** Yes
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**MCCARTHY:** Yes 