Carroll County Commissioners Meeting | November 18, 2020

Part 1 of 1

Meeting Notes

LINE BY LINE 2020 COMMISSIONERS PROPOSED BUDGET. Each department budget can be reviewed separately. Reference video jump points listed in the meeting notes:.


0:00:01

MEETING DATE: 11/18/2020


TIME IN: 09:12


ROLL CALL OFFICIALS PRESENT: Commissioner: David L. #Babson


ROLL CALL OFFICIALS PRESENT: Commissioner: Amanda #Bevard


ROLL CALL OFFICIALS PRESENT: Commissioner: Terry #McCarthy


ROLL CALL OFFICIALS ELECTRONIC: xx


OFFICIALS ABSENT: None


EXECUTIVE COORDINATOR: Mellisa #Seamans


OTHERS PRESENT: Reference name #Slug


NOTE: GOVERNMENTOVERSITE-COM: xx



0:00:43

ADDITIONS TO AGENDA:


HR Request for non public; RSA 91-a:3 II (b); Personnel budgetary issue: RSA 91-a:3 II (a); Emailed issue from employee/Salary;


0:02:10

MOTIONER: Babson


MOTION DETAILS:


Public meeting minute approval


DATE: 11/10/2020


SECOND: McCarthy


DISCUSSION: NONE


CORRECTIONS: NONE


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:03:45

MEDIA QUESTIONS:


Daymond Steer; Conway Daily Sun; Draft budget hearing; Success of budget hearing; Radio; Tamworth Exchange; Clearview TV; GovernmentOversite.com; Zoom; Lack of public participation; Highlighting changes in budget; GovernmentOversite.com viewing numbers; Lack of revenue review at draft budget hearing; $24,000,000.00; Operational budget/Cash used to date; Avenue Inc "seats"; Avenue Inc. site visit request; 2019 Audit completion;


0:16:47

PUBLIC COMMENTS:


Karen Banks; Ossipee; Public notification of draft budget hearing; Water capacity study; Local ordinances; Laws; Conway Daily Sun; Granite State News; Carroll County Independent; Select Board notification of draft Commission budget hearing; Undesignated funds used to offset taxes; Whitehorse Addiction Center tax funding; Whitehorse Addiction Center water capacity/Use; Ossipee Village water supply; County website subscription/Notification system; Water capacity study costs; Limiting public comments;


0:29:20

FINANCE OFFICE; CFO ACTIVITY REPORT:


Cullen: Document distributed; Labor costs by department; Sheriff; Nursing Home; October revenue figures; Line item transfer process; Budget presentation materials/Delegation; How to manual; Manual deposit; Bank of New Hampshire; Remote deposits; 53 payroll weeks/Some departments Budgeted; Sheriff: Grant proposal; Grant review committee/GRC; Lack of 2019 audit report; Babson: Oct. revenue figures/Delay; Journal entries;


0:34:49

SHERIFF DEPARTMENT; ACTIVITY REPORT:


Richardi: Grants; Data terminals; State grant; $7,000.00; GRC process; Grant application; Signature requirements; 50/50 grant; Delegation appropriation requirement; Finance office; State submission; Grant Review Process; Communication tower grant; Grant submission deadline; 2021;


0:46:46

MOUNTAIN VIEW COMMUNITY: Nursing home:


Chandler: Cafe dining carts; Waiving bid requests; 8 dining carts; 4 quotes; Plastic/Stainless steel; $30,000.00; Babson: go out for bid; Chris _; Existing carts: 10 years old; Direct soliciting/Advertising bids;


1:00:34

MOTIONER: Babson


MOTION DETAILS:


To go out to bid for the MVC dining caddy/carts. 8 units; meal delivery carts;


SECOND: McCarthy


DISCUSSION: McCarthy: expense of restaurant supplies;


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


1:02:18

MOUNTAIN VIEW COMMUNITY: Nursing home:


RFP process; Chandler: Authorization signatures; Testing; Lab; Certificate of authority; Mountain View Community to Carroll County; State requirements;


1:05:56

MANIFEST:


WEEK ENDING DATE: 00/00/0000 no date specified.


TOTAL: $602,243.06


1:06:28

COMMISSIONER COMMENTS AND REPORTS:


Babson: Arthur Woods; Legal action; Logging; Cooperative Extension meeting; Zoom meetings; Small claims court electronic filing;


1:08:09

MOTIONER: Babson


MOTION DETAILS:


To have the EXE coordinator file a small claims action against Arthur Woods;


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


1:08:46

EXECUTIVE COORDINATORS ACTIVITY REPORT:


Seamans: Cybertron contract signature; Single signature;


1:09:40

MOTIONER: McCarthy


MOTION DETAILS:


To authorize the Chair to sign the Cybertron Contract; 5 years;


SECOND: Babson


DISCUSSION: Babson: "We're all here, why don't we all sign it?"


MOTION WITHDRAWN.


1:10:26

EXECUTIVE COORDINATORS ACTIVITY REPORT:


Seamans: 2020 auditors management letter; Delegation input; Delegation areas for audits; Primex insurance; Financial accounting; Credits; Unemployment compensation credit: $7,967.46; 2018; 2020-$62,000.00; Primex letter distributed; Fiscal/Calendar year; Workmans compensation: $308,279.00; Wage formula;


1:24:17

2020 LINE BY LINE BUDGET REVIEW:- Commissioners:


Commissioners budget; Labor schedule document distributed; Minor adjustments required; Administrative salaries; Non public request;


1:29:00

RECESS: 10:41 am:


RECONVENE: 10:50:



1:29:08

2020 LINE BY LINE BUDGET REVIEW:-Commissioners:


Commissioners budget: New equipment; Settlement line; Special fees and services; Porter Office machine contracts; Copier access; Ossipee town taxes; DRA apportionments; Tavel line; Annual report line; Telephone line; Telephone compensation process; Telephone return policy; Advertising line; Postage line; Postage machine; Due/Licenses/Subscriptions; Office supplies; Education/Conferences; County association; Commissioners: Social Security Medicare;


1:53:15

2020 LINE BY LINE BUDGET REVIEW:-Treasurer:


Travel expense; Cell phone; Deputy treasurer- Stipend: $250.00; Payroll tax line adjustments; Requested non public;


2:01:18

2020 LINE BY LINE BUDGET REVIEW:-Special fees and services:


Auditor; Special audit: $750,000.00 Federal funds; Legal fees; Medical insurance; $3,000,000.00 approx.; Workmans compensation; Applying credits; Overpayment; Dental insurance; $80,000.00; Life safety fees; NH HHS; IDN7; Integrated delivery network; Whitehorse Addiction Center; Inmate medical fund; Property Liability line; Deductible pay fund; Payroll moved to I.T.; Water system engineering study; (coding); Accrued payouts; $25,000.00; Labor schedule document referenced; CBA agreements: buy outs; Use of contingency funds; Determining buy out amount/Line; Capital reserve accounts; Using 40% of Department payroll; Annex architect/Engineering;


3:03:25

MOTIONER: Bevard


MOTION DETAILS:


To approve the Special Fees and services lines: $3,817,942.00


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


3:04:56

2020 LINE BY LINE BUDGET REVIEW:-Human Resources Department:


Heroux; Salary schedule; No overtime; HR generalist from hourly to exempt; Salaries^; Anticipated salary adjustments/Probations; Request to review offer letters; Department head evaluations; Non Union employee wage increase;


3:17:07

RECESS: 12:41:


**RECONVENE: 13:12


3:17:42

2020 LINE BY LINE BUDGET REVIEW:-Human Resources Department:


Salaries; Process of giving raises; Union wage increases;


3:25:33

MOTIONER: Babson


MOTION DETAILS:


To base raises on an amount not percentage;


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


3:25:59

2020 LINE BY LINE BUDGET REVIEW:-Human Resources Department:


Wage increases/Raises; COLA; 2%; Market adjustment; Outstanding Union Contract; MVC; 60 cent across the board:


3:37:45

MOTIONER: McCarthy


MOTION DETAILS:


To provide a 60 cents (Across the board) raise for non union employees and takes effect on April 1, 2021; contingent on Delegation approval;


SECOND: Babson


DISCUSSION: Anniversary dates;


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


3:41:29

2020 LINE BY LINE BUDGET REVIEW:-Human Resources Department:


Non public wage discussion; Union negotiations; *alerting the union of a non union 60 cent raise; Education conferences; Association of Counties; Recruitment and retention (new line); Open house/Job fairs; Office supplies;


3:51:15

2020 LINE BY LINE BUDGET REVIEW:-Finance Office:


CFO: Wage increase/Probation; $89,248.00; Salaries: 2% raises; Office assistant clerk; Pay grades/Step increases; Education conferences;


4:05:54

2020 LINE BY LINE BUDGET REVIEW:-County Attorney:


Non public request; Records management;


4:09:33

2020 LINE BY LINE BUDGET REVIEW:-Victim Witness:


Education conference; Fees and services; Office equipment; Salaries; Grant funding;


4:14:14

2020 LINE BY LINE BUDGET REVIEW:-Domestic Violence prosecutor:


School debt compensation;


4:15:07

MOTIONER: Babson


MOTION DETAILS:


To not fund the education line with $2,000.00 instead at $500.00;


SECOND: No second, Motion fails.


DISCUSSION: DV prosecutor;


4:19:14

2020 LINE BY LINE BUDGET REVIEW:-Domestic Violence prosecutor:


Credit card; Office supplies;


4:20:34

2020 LINE BY LINE BUDGET REVIEW:-Registrar of Deeds:


Non public for salary adjustments; Contracted services; Records management; online access; Zoom;


4:24:53

MOTIONER: Babson


MOTION DETAILS:


To reduce line .039 to $100,000.00


SECOND: Fails for lack of second.


4:25:21

2020 LINE BY LINE BUDGET REVIEW:-Registrar of Deeds:


New equipment; Covid-19 expenses;


4:28:06

2020 LINE BY LINE BUDGET REVIEW:-Sheriff's Department:



4:31:07

MOTIONER: McCarthy


MOTION DETAILS:


To accept the Sheriffs Department budget at $1,689,205.00


SECOND: Babson


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


4:31:52

2020 LINE BY LINE BUDGET REVIEW:-Sheriff's Dispatch:


Babson: Line item transfer completed;


4:34:45

2020 LINE BY LINE BUDGET REVIEW:-Medical referee:


State law; Physician services; Transfer; Mileage; County Attorney; Mileage tracking;


4:36:45

MOTIONER: Bevard


MOTION DETAILS:


To approve the budget for Medical Referee: $24,600.00.


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


4:37:27

2020 LINE BY LINE BUDGET REVIEW:-Maintenance supplies:



4:37:56

2020 LINE BY LINE BUDGET REVIEW:-Bureau of Elderly and Adult Services (BEAS):


$5,578,307.00 NH DHHS;


4:38:44

MOTIONER: Bevard


MOTION DETAILS:


To approve the BEAS line: $5,578,307.00.


SECOND: Babson


DISCUSSION: Babson: Pass this under protest.


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


4:40:37

2020 LINE BY LINE BUDGET REVIEW:-Bureau of Elderly and Adult Services (BEAS):


Babson: BEAS revenue; $218,000.00 HHS credit; Proshare; Chandler: Medicaid adjustment;


4:46:21

2020 LINE BY LINE BUDGET REVIEW:-Department of Public Works (DPW):


Budgeted amount includes raises; [Coats: BEAS: July 2020; $218,000.00;] Equipment repairs; Pumps; Maintenance/Water/Sewer; Rebuild of hay wagon;


4:49:40

MOTIONER: Babson


MOTION DETAILS:


Reduce lines .081 $7,750.00 Reduce lines .082 $7,750.00


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


4:53:00

2020 LINE BY LINE BUDGET REVIEW:-Department of Public Works (DPW):


Water system chemicals; Diesel fuel;


4:55:00

MOTIONER: Babson


MOTION DETAILS:


Reduce diesel fuel line .065 to $2,500.00;


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


4:55:46

MOTIONER: Babson


MOTION DETAILS:


Reduce gasoline line .062 to $4,000.00;


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


4:56:39

2020 LINE BY LINE BUDGET REVIEW:-Department of Public Works (DPW):


Posted; Water billing; Commissioners office postage line; Finance office postage; Hay baler plastic wrap;


5:01:53

Satellite services; Cable/Television; Repaid by residents; Revenue?; $15,000.00; $218,000.00; Requested detail; BEAS;


5:04:28

2020 LINE BY LINE BUDGET REVIEW:-County Facilities:


$955,131.00; Covid-19; Mowing of lawns; No bark mulch; Crack filling; 10/30/2020;


5:07:42

2020 LINE BY LINE BUDGET REVIEW:-Mountain View Community (MVC):


Legal expenses/MVC versus Commission budget; Labor lawyer; Auditing; Medicare/Medicaid; Special Fees and services; Move MVC legal to Special Fees and services; Dietary Salary adjustment; Education Conferences: CV19; Serve safe certifications; Dietician consultation; Auditing costs; Medicare/Medicaid; Legal expense total 2019; Union negotiations; Nursing; Overtime; New equipment; Environmental services overtime; (Cleaning); Transfer needed; New equipment: over budget: Transfer needed;


5:30:36

MOTIONER: McCarthy


MOTION DETAILS:


To accept the $103,500.00 Physicians/Pharmacy;


SECOND: Babson


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


5:30:54

2020 LINE BY LINE BUDGET REVIEW:-Mountain View Community (MVC):


Physical therapy: over drafted line; Revenue offset;


5:33:10

MOTIONER: Babson


MOTION DETAILS:


To accept the $166,551.00 Physical therapy;


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


5:33:24

2020 LINE BY LINE BUDGET REVIEW:-Mountain View Community (MVC):


Recreational therapy; Social Services; Special services; Revenue offset; Criminal records- Human resources;


5:35:47

MOTIONER: McCarthy


MOTION DETAILS:


To accept the $273,093.00 Special Services;


SECOND: Babson


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


5:41:05

2020 LINE BY LINE BUDGET REVIEW:-County Attorney:


Compensation for student debt; Andruzzi; $1,500.00; Employee retention;


5:49:08

2020 LINE BY LINE BUDGET REVIEW:-County Jail (HOC):


Mental health; Amount missing; Outside agency; 027; $20,000.00 $47,500.00 PRIUS grant; Grant review; Meals line; Vehicle lease/Purchase; New Equipment;


6:09:04

2020 LINE BY LINE BUDGET REVIEW:-I.T:


County Wide contracts; Website; $218,865.00; Checkmate; Website; Licensing; Avenue seats;


6:18:49

MOTIONER: McCarthy


MOTION DETAILS:


To accept line $428,945.00


SECOND: Babson


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


6:19:49

POINT OF INFORMATION:


HIRS Module; Checkmate; In budget; Heroux; $89,000.00;


6:23:22

2020 LINE BY LINE BUDGET REVIEW:-UNH Cooperative Extension:



6:23:51

MOTIONER: Babson


MOTION DETAILS:


To accept the $288,786.00


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


6:24:04

2020 LINE BY LINE BUDGET REVIEW:-Long term debt;


TAN; Bonding; Interest on TAN;


6:28:16

2020 LINE BY LINE BUDGET REVIEW:-Regional Appropriations


End 68 Hours of Hunger; Whitehorse Addiction Center; Ossipee; IDN7; Federal/State grants; BEAS funding; Visiting nurses association; Starting Point; VNA; RSVP; Mount Washington Valley Recovery;


6:54:17

MOTIONER: Babson


MOTION DETAILS:


To fund RSVP to $80,000.00


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


6:54:22

MOTIONER: Babson


MOTION DETAILS:


To remove the funding for Starting point;


SECOND: McCarthy


DISCUSSION: CEO; Starting point CEO Salaries;


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


6:56:28

MOTIONER: Babson


MOTION DETAILS:


To not fund 68 Hours of Hunger;


SECOND: Bevard


DISCUSSION: Organization doesn't cover entire county.


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


6:58:56

MOTIONER: Bevard


MOTION DETAILS:


To fund the conservation district $40,000.00


SECOND: McCarthy


DISCUSSION: Bevard: Benefits to entire County;


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


7:02:06

MOTIONER: Babson


MOTION DETAILS:


To fund VNA to $75,000.00


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


7:03:01

2020 LINE BY LINE BUDGET REVIEW:-Regional Appropriations


Mount Washington Valley Recovery; Harbor Care; IDN;


7:07:04

MOTIONER: Bevard


MOTION DETAILS:


To fund Whitehorse Addiction Center: $150,000.00


SECOND: McCarthy


DISCUSSION: Babson: Ossipee Village transitional housing;


BABSON: NO


BEVARD: Yes


MCCARTHY: Yes


7:14:26

MOTIONER: Babson


MOTION DETAILS:


To fund Child Advocacy Center: $55,000.00


SECOND: McCarthy


DISCUSSION: Babson: Need


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


7:16:05

MOTIONER: Bevard


MOTION DETAILS:


To fund Mount Washington Valley Recover: $5,000.00


SECOND: McCarthy


DISCUSSION: McCarthy: Rents and Fees; Halfway house;


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


7:18:39

MOTIONER: Bevard


MOTION DETAILS:


To accept the final budget for regional Appropriations: $405,000.00


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


7:20:16

MOTIONER: Babson


MOTION DETAILS:


To fund the Capital Reserves: $50,000.00


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


7:21:57

MOTIONER: McCarthy


MOTION DETAILS:


To accept the County Convention line: $7,370.00


SECOND: Babson


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


7:23:23

2020 LINE BY LINE BUDGET REVIEW:-Capital Expenditures


Plow truck; New Cruisers; Annex expansion funding;


7:25:43

2020 LINE BY LINE BUDGET REVIEW:-Grant funding


Victim Witness; Sheriff Highway; Dispatch center Communication Towers; Sheriff: Mobil Data Terminals; Second Chance Grant; PRIA; Covid;


7:29:14

MOTIONER: Babson


MOTION DETAILS:


To accept the Grant funding line: $1,253,394.00


SECOND: Bevard


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


7:30:20

MOTIONER: Babson


MOTION DETAILS: NON PUBLIC IN: TIME: 17:27


SESSION #1 11/18/2020 RSA 91-A:3 II (a) 10 divisions


(a) The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted.


SECOND: Babson


DISCUSSION:


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


MOTIONER: Babson


MOTION DETAILS: NON PUBLIC OUT: 19:05


SECOND: McCarthy


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


MOTIONER: Bevard


MOTION DETAILS: TO SEAL THE FOLLOWING:


SESSION #1 11/18/2020 RSA 91-A:3 II (a) 10 divisions UNSEALED


7:34:56

MOTIONER: Babson


MOTION DETAILS:


To adjourn


TIME: 19:15

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