Carroll County Delegation Meeting | September 16, 2019

Part 1 of 1

Meeting Notes

The Delegation met at the 2nd floor Delegation Room, 95 Water Village Rd, Ossipee and it began at 9:30 am. The purpose is review of the 2019 financial reports; 2018 audit; Budget Formatting; MS42; Delegation members: Tom Bucco, Glenn Cordelli, Ed Comeau, Edie DesMarais, Bill Nelson, Anita Burroughs, Susan Ticehurst, Ed Butler, Harrison Kanzler, John T. MacDonald Esq., Jerry Knirk, Steve Woodcock, Karel Crawford, William Marsh, Lino Avellani,

ABSENT: Ed Butler; Harrison Kanzler; Jerry Knirk;


Location coordinates


Delegation listings here


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0:00:01

ROLL: Tom Bucco; John MacDonald; Bill Marsh; Steve Woodcock; Ed Comeau; Susan Ticehurst; Edi Desmarais; Lino Avellani; Glenn Cordelli; Anita Burroughs; Karel Crawford; Bill Nelson; Joe Costello; David L. Babson; Amanda Bevard; Terry McCarthy; Kathleen Armstrong; Ken Robichaud; Jason Henry; Bob Murray; Howard Chandler; Lisa Scott; Deana Vallely;


0:01:05

MOTION: Avellani, to approve minutes; 5/3/19;


SECOND: Marsh


VOTE: Tom Bucco Y; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst ABSTAIN; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford ABSTAIN; Bill Nelson Y;


0:01:37

REVENUE GUIDELINE 1/1/19 3/31/19 PRINTED 9/16/19: Column formatting;


0:10:14

MOTION: Avellani, to accept the revenue guideline 1/1/19- 3/3/19


SECOND: Marsh


VOTE: Tom Bucco Y; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst Y; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y;


0:10:53

REVENUE GUIDELINE 1/19- 6/19: Insurance refund; workmans compensation; Sheriff's income; Hales Location; submitted invoice; Jail revenue reporting; modified cash basis accounting; accrual accounting system; jail cash basis accounting; MVC cafe versus meals; MVC nursing home revenue; over budgeting expenses; under estimated revenues; ProShare funds; HHS; Modified accrual systems; Medicaid room and board; Jail invoices: inmates; Registrar of Deeds revenue; MVC revenue; HOC meals;


0:33:39

MOTION: Marsh, to accept the revenue guideline 1/19- 6/19.


SECOND: Crawford


VOTE: Tom Bucco Y; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst Y; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y;


0:34:07

EXPENDITURES: Special fees: Auditors; 2018 Audit; Melanson & Heath contract; Auditors draft report; CPA assistance; office supplies; victim witness grant; prior years expenditures; budget report formatting;


0:41:40

MOTION: Avellani, to accept the expenditure report; 34:07;


SECOND: Crawford


VOTE: Tom Bucco Y; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst Y; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y;


0:42:10

REPORTING TRANSFERS; REPORTING METHODS: Executive summary; Financial software: BRC; ACS; CONDUIT; Avenu; expenses guideline analysis; MVC intradepartmental transfers; supplemental appropriations: Union contracts; excel spread sheets; business office servers; October 23, 2019 Avenu, Inc. onsite visit; new financial system implementation plan; cloud contract;


1:14:51

RECESS: INTEGRATED DELIVERY NETWORK (IDN): NH HHS; payment tracking; annual contract; $10,000,000.00; $54.00 per person; 115 waiver; IDN7; Coos; Grafton; Carroll; Rockingham; $2,000,000.00 proshare; lack of IDN financial reporting; 30% overhead cost; $432,000.00; NH Association of Counties; residential treatment programs;


1:35:45

Jail subcommittee: Ticehurst: organization meeting; scope of work;


1:36:58

2018 AUDIT UPDATE: Melanson&Heath; republican caucus questions; financial audit delay; reporting material delays; account reconciliation; performance audit recommendations; CPA; business office cross training; Municipal Resource Inc.; bid solicitation;


2:04:18

DELEGATION ACCESS TO FINANCIAL SYSTEM: Read only access; 5 access points; manual entries; report access; Department head access;


2:12:17

MOTION: Cordelli, to have the Delegation have the commissioners invite Melanson & Heath to an onsite meeting with the commission and the Delegation and Department heads to discuss the 2018 financial audit.


SECOND: Avellani/ discussion: Ticehurst: cost; Bevard: why dept. heads?


AMENDED MOTION: Marsh, that this meeting be the final presentation of the audit to the commissioners unless there will be a material delay in audit completion, in which case an additional meeting would be reasonable.


Motion recalled: amended motion is main motion.


SECOND:


ROLL CALL VOTE: Tom Bucco Y; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst NAY; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y;


2:29:00

COMMISSION BUDGET PROCESS: Public hearings; public access to budget; consolidated line items; loss of comparison; commissioners budget priorities;


2:39:22

MOTION: Bucco, EXE committee; minutes: 1/28/19


SECOND: Desmarais


VOTE: Tom Bucco Y; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y;


2:42:15

MOTION: Cordelli, minutes: 3/4/19


SECOND: Burroughs


VOTE: John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst Y; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y;


2:43:39

MOTION: Avellani, minutes: 3/11/19


SECOND: Buroughs: Ticehurst discussion: apposed: minutes were not distributed to delegation for the 9/16/19 meeting for review.


VOTE: John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst NAY; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y;


2:45:08

MOTION: Crawford, minutes: 3/29/19


SECOND: Marsh


VOTE: Tom Bucco Y; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst NAY; Edi Desmarais Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y;


2:46:08

QUESTIONS TO CLERK: Minute approval list: 1/28/19 EXE; 3/4/19; 3/11/19; 3/29/19; 7/9/19 EXE;


2:46:40

MOTION: Marsh, EXE minutes: 7/9/19


SECOND: Bucco


VOTE: Tom Bucco Y; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Ticehurst NAY


2:47:43

MOTION: Avellani, to approve: MS42 and authorize the Chair Desmarais to sign.


SECOND: Marsh; Discussion: Ticehurst apposes signing document the delegation has not seen; Comeau requests that the Clerk check the totals listed on the MS42 form. $300.00 error.



2:53:00

MOTION: Cordelli, to reconsider vote to accept 3/29/19 minutes


SECOND: Avellani


VOTE: Tom Bucco Y; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst Y; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y;


2:53:48

MOTION: Avellani, to change the motion made by Rep Butler within the 3/29/19 minutes to $2,208,342.00 used from surplus.


SECOND: Cordelli


VOTE: Tom Bucco Y; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst Y; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y;


2:54:23

MOTION: Avellani, to approve the 3/29/19 minutes as corrected


SECOND: Burroughs


VOTE: Tom Bucco Y; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst NAY; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y;


2:55:05

MOTION: Crawford, to approve the MS 42 2019:


SECOND: Cordelli


VOTE: Tom Bucco Y; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst NAY; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y;


2:56:03

COMMISSION UPDATES: Siemens energy audit update; Paving RFP; Transfers; property liability; calendar year versus fiscal year; plowing; Primex recommendations; risk management; capital project definition; care of grounds;


3:09:47

MOTION: Marsh, to express the sense of the delegation to have the commission go forward and develop a plan to pave the parking lot.


SECOND: Avellani; Woodcock: paving project timeline;


AMENDED: Ticehurst: to have the Executive committee; Avellani: paving seasons


VOTE: Tom Bucco Y; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst Y; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli NAY; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y;


3:12:58

DELEGATION MEMBER COMMENTS: Cordelli: changing fiscal year; RSA process to move to a fiscal year from a calendar year; tax implications; auditors;


3:18:10

MOTION: Cordelli, to adjourn: 12:50 pm


SECOND: Burroughs


VOTE: Tom Bucco Y; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst Y; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y;

Past Carroll County Delegation Meetings