Carroll County Delegation Meeting | September 14, 2020

Part 1 of 1

Meeting Notes

2019 Financial audit update. 2nd Quarter revenue/expenditure review. Investigative committee RSA 24:17. Banner of appreciation/Nursing home employees.


0:00:01

MEETING DATE: 09/14/2020


TIME IN: 9::00


ROLL CALL OFFICIALS PRESENT: Representative: Lino Avellani


ROLL CALL OFFICIALS PRESENT: Representative: Edith Desmarais



ROLL CALL OFFICIALS ELECTRONIC: Representative: Tom Bucco


ROLL CALL OFFICIALS ELECTRONIC: Representative: Susan Ticehurst


ROLL CALL OFFICIALS ELECTRONIC: Representative: Bill Marsh



OFFICIALS ABSENT: None


EXECTUTIVE COORDINATOR: Mellisa Seamans



OTHERS PRESENT: Representative: Glenn Cordelli


OTHERS PRESENT: Commissioner: Amanda Bevard


OTHERS PRESENT: Commissioner: Terry McCarthy


OTHERS PRESENT: Ed Comeau GovernmentOversite-com


OTHERS PRESENT: Representative: Ed Comeau


OTHERS PRESENT: Jail Superintendent: Pat Bachelder


OTHERS PRESENT ELECTRONICALLY: Commissioner: David L. Babson


OTHERS PRESENT ELECTRONICALLY: Registrar of deeds: Lisa Scott



NOTE: GOVERNMENTOVERSITE-COM:



0:00:31

TRANSFER REQUEST 2020-02 AMENDED:


$20,000.00: Nursing salaries-Agency; FMLA; Med. cart;


0:03:46

MOTIONER: Avellani


MOTION DETAILS:


To take transfer request 2020-02 off of the table.


SECOND: Bucco


DISCUSSION:


None


AVELLANI: Yes


BUCCO: Yes


DESMARAIS: Yes


MARSH: Yes


TICEHURST: Yes


0:04:28

TRANSFER REQUEST 2020-02 AMENDED 3rd VERSION 9/14/2020:



0:05:31

MOTIONER: Avellani


MOTION DETAILS:


To Approve a line item transfer


REQUEST #: 2020-02 amended 9/14/2020; $20,000.00 from Nursing Salaries to agency.


SECOND: Bucco


DISCUSSION:


None


AVELLANI: Yes


BUCCO: Yes


DESMARAIS: Yes


MARSH: Yes


TICEHURST: Yes


0:07:25

DELEGATION BUDGET OVERRUN:


Desmarais; Seamans; Bevard; $324.00; EXE. Coordinator; Commission Coordinator; Timekeeping; Salary; Subcontractor; Employee; Payroll; January 1, 2020; Commission rate; Delegation rate; Administrative salary budget line; Related payroll expenses; March 23, 2020; Annual salary; Line item transfer process; Finance office;


0:13:05

CLOSING COMMENTS:


Ticehurst; Charge to accounts; Delegation budget; Bucco: additional meetings; COVID-19 compensation; Coordinator time management; Account details;


0:17:06

MOTIONER: Desmarais


MOTION DETAILS:


To adjourn


TIME: 9:17




0:19:00

FULL DELEGATION MEETING BEGINS:


MEETING DATE: 09/14/2020


TIME IN: 10:00


ROLL CALL OFFICIALS PRESENT: Representative: :Lino Avellani


ROLL CALL OFFICIALS PRESENT: Representative: Ed Butler


ROLL CALL OFFICIALS PRESENT: Representative: Ed Comeau


ROLL CALL OFFICIALS PRESENT: Representative: Glenn Cordelli


ROLL CALL OFFICIALS PRESENT: Representative: Karel Crawford


ROLL CALL OFFICIALS PRESENT: Representative: Edie Desmarais


ROLL CALL OFFICIALS PRESENT: Representative: John Macdonald


ROLL CALL OFFICIALS ELECTRONIC: Representative: Tom Bucco


ROLL CALL OFFICIALS ELECTRONIC: Representative: Bill Nelson


ROLL CALL OFFICIALS ELECTRONIC: Representative: Karel Crawford


ROLL CALL OFFICIALS ELECTRONIC: Representative: Anita Buroughs


ROLL CALL OFFICIALS ELECTRONIC: Representative: Steve Woodcock


ROLL CALL OFFICIALS ELECTRONIC: Representative: Anita Buroughs


ROLL CALL OFFICIALS ELECTRONIC: Representative: Karel Crawford


ROLL CALL OFFICIALS ELECTRONIC: Representative: William Marsh


OFFICIALS ABSENT: Representative: Harrison Kanzler


0:21:12

MOTIONER: Avellani


MOTION DETAILS: To approve public meeting minutes.


DATE: 06/27/2020


SECOND: Comeau


DISCUSSION: Butler: Comeau; verbal 91-a: request for email communications between auditor and the business office.


AVELLANI: YES


BUROUGHS: YES


BUCCO: YES


BULTER: YES


COMEAU: YES


CORDELLI: YES


CRAWFORD: YES


DESMARAIS: YES


KANZLER: NOT IN ATTENDENCE


KNIRK: YES


MACDONALD: YES


MARSH: YES


NELSON: YES


TICEHURST: YES


WOODCOCK: YES


0:23:40

CHIEF FINANCIAL OFFICER:


Interviews; Contract; CFO job description; ZOOM TECHNICAL DIFFICULTY; Finance office organization; Book keeper job description; Finance manager job description; Account reconciliation; Administrative assistant;


0:35:10

2019 FINANCIAL AUDIT UPDATE: Note: item is not in compliance with statutory requirements


Audit onsite fieldwork; Lack of progress reports; September 29, 2020; Finance/Treasurer communications; Auditor open item list; Comeau protests;


0:45:11

FUTURE USE OF OLD NURSING HOME ANNEX:


Architect; Daycare center; Community Development block grants; Equipment storage; File storage; Administrative offices; Needs assessment: Architect: Lack of RFP; Lack of bidding;;


0:52:25

2ND QUARTER REVENUE/EXPENDITURE REVIEW:


2020 Transfers; RSA 91:3 II (e); Litigation; 2020 Transfer spread sheet document; Annex transfer; Proshare; Cash flow; Supplemental budget/Covid grant funds; Tax anticipated note; TAN; #HowardChandler; Unrealized revenue; Farm income; Jail boarders; County/Non county; State prisoners; Covid grant funds;


1:15:20

2ND QUARTER EXPENSE REVIEW:


Administrative salary line; Cordelli RTK; 4100 account expenditures; May 31, 2020; $120,000.00 to settlement line; Transfer from Nursing home- Settlement line; Special audit requests; $140,000.00; Transfer authorizations; Commission investigation; Forensic audit request: #Marsh; Committee of investigation; RSA 24:17;


1:28:49

MOTIONER: Avellani


MOTION DETAILS:


To form a Committee of investigation: per RSA 24:17;


SECOND: Marsh


DISCUSSION: Committee member make up; Treasurer; Audit delay;


AVELLANI: YES


BUROUGHS: YES


BUCCO: YES


BULTER: YES


COMEAU: YES


CORDELLI: YES


CRAWFORD: YES


DESMARAIS: YES


KANZLER: NOT IN ATTENDENCE


KNIRK: YES


MACDONALD: YES


MARSH: YES


NELSON: YES


TICEHURST: YES


WOODCOCK: YES


1:38:48

INVESTIGATIVE COMMITTEE MEMBER ASSIGNMENTS:


Avellani; Cordelli; Butler; Marsh; Woodcock;


1:40:55

MOTIONER: Buroughs


MOTION DETAILS:


To form an investigative committee regarding the treasurers lack of access to the financial information from the business office.


SECOND: Comeau


DISCUSSION: #Costello: Treasure reads a statement into the record. #Ticehurst: 3 investigative committees simultaneously;


MOTION WITHDRAWN:


1:57:10

MOTIONER: Bulter


MOTION DETAILS:


To form an separate investigative committee regarding the treasurers lack of access to the financial information from the business office and to find out why the audit is delayed.


SECOND: Woodcock


DISCUSSION: RSA 24:18; Associated Budget; RSA 24:19 Report;


TABLING MOTION: Avellani


SECOND: Marsh


AVELLANI: YES


BUROUGHS: YES


BUCCO: YES


BULTER: YES


COMEAU: YES


CORDELLI: YES


CRAWFORD: YES


DESMARAIS: YES


KANZLER: NOT IN ATTENDENCE


KNIRK: YES


MACDONALD: YES


MARSH: YES


NELSON: YES


TICEHURST: YES


WOODCOCK: YES


2:09:24

DISCUSSION REGARDING TABLING MOTION:


Resolution to address report from the commission regarding treasurers access to financial information and audit delay; Commissioners budget;


2:18:35

RECESS



2:19:10

MEDIA QUESTIONS/PUBLIC INPUT:


DaymondSteer; Conway Daily Sun; Transfer issue details; Settlement budget line; Administrative salary lines; Hiring of CFO;


2:22:53

THANK YOU BANNER PRESENTED TO THE MOUNTAIN VIEW COMMUNITY EMPLOYEES:



2:30:47

MOTIONER: Cordelli


MOTION DETAILS: NON PUBLIC IN: TIME: 00:00


SESSION #1 09/14/2020 RSA 91-A:3 II (e)


SECOND: Desmarais


DISCUSSION: NO


AVELLANI: YES


BUROUGHS: NOT IN ATTENDENCE


BUCCO: YES


BULTER: YES


COMEAU: YES


CORDELLI: YES


CRAWFORD: YES


DESMARAIS: YES


KANZLER: NOT IN ATTENDENCE


KNIRK: YES


MACDONALD: YES


MARSH: YES


NELSON: YES


TICEHURST: YES


WOODCOCK: YES



MOTIONER: Ticehurst


MOTION DETAILS: NON PUBLIC OUT: 00:00



MOTIONER: Cordelli


MOTION DETAILS: TO SEAL THE FOLLOWING:


SESSION #1 09/14/2020 RSA 91-A:3 II (e)


SECOND: Butler


DISCUSSION: Length of time to be sealed


AVELLANI: YES


BUROUGHS: NOT IN ATTENDENCE


BUCCO: YES


BULTER: YES


COMEAU: YES


CORDELLI: YES


CRAWFORD: YES


DESMARAIS: YES


KANZLER: NOT IN ATTENDENCE


KNIRK: YES


MACDONALD: YES


MARSH: YES


NELSON: YES


TICEHURST: YES


WOODCOCK: YES


2:41:37

APPOINT CHAIR TO INVESTIGATIVE COMMITTEE:


MOTIONER: Cordelli


MOTION DETAILS:


To adjourn


TIME: 13:56

Past Carroll County Delegation Meetings