Carroll County Delegation Meeting | November 4, 2019

Part 1 of 1

Meeting Notes


0:00:50

MOTION: Cordelli: To approve:


MINUTES: 9/16/19


SECOND: Nelson


DISCUSSION: Cordelli: Add the document listing Republican caucus questions; Work plan; Ticehurst: Practice of adding information to minutes;


VOTE: Tom Bucco Y; Ed Butler ABSENT; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst NO; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y; Harrison Kanzler ABSENT;


0:05:04

MOTION: Cordelli: To approve:


MINUTES: 9/26/19


SECOND: Marsh


DISCUSSION: None


VOTE: Tom Bucco Y; Ed Butler ABSENT; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst Y; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y; Harrison Kanzler ABSENT;


0:05:46

REVIEW OF FINAL 2018 BUDGET FIGURES: Not presented;


0:06:05

MELANSON & HEATH 2018 AUDITORS REPORT: Cheryle Burke: 2018 Audit; Financial statement opinion; Audit process; Accounting policy procedures; Internal Controls; Payroll functions; Treasury functions; Management responsibilities; Unrestricted auditor access; October 9, 2019 Audit completion date; Unmodified opinion; Statement of net position; Depreciation; Lenders; Bond agencies; NH Retirement system; Unfunded liabilities; Equity; New recording standards; General funds; Grant funds; Unassigned fund balance; GOFA; Budget versus actuals; Modified accrual; Accrual; Other posted employee benefits; (OPEB); Encumbrances; Reasons for delay; Balance sheets; Audit process: Cut off testing; Year end closing books; Bank reconciliation; Business office staffing levels; Cloud servers; Calendar year; Fiscal year;


0:43:56

2020 BUDGET PROCESS: Commission: Timeline; Delegation subcommittees; Budget priorities; Non Union raises; Union raises; Posing budget to website; Budget process;


0:57:34

JAIL SUBCOMMITTEE REPORT: Knirk; Cost controls; Average daily population; Drug court; Bail reform; Average length of stay; Budget comparisons; Non Public; Gender stratification; Commission; HOC performance audit; Female inmates; Border revenue; Staff workloads; US Dept. of Justice;


1:11:27

CARROLL COUNTY BROADBAND: USDA Grant; ISP Data; Town of Jackson; Town of Bartlet; Bonding process; E911 access; NH Statute controls; Submitted LSRs; $250,000.00 feasibility study funds; Valley net; EC Fiber; Chesterfield; ETC Technology;


1:18:40

INTEGRATED DELIVERY NETWORK: DHHS Reporting; Tracking; NH Association of Counties;


1:23:55

SIEMENS ENERGY RETROFIT UPDATE: Control systems;


1:24:45

AVENU, ENTERPRISES (ACS) FINANCIAL SOFTWARE: Contracts; Agreement; Migration of data; Payments under existing contract/agreement;


1:33:50

REGISTRAR OF DEEDS REPORT: Revenue; 3rd quarter financial figures; Restoration project update; Department of Revenue; Less transfers; Added valuation;


1:40:52

MOTION: Comeau: To move into Non Public: 11:52 pm


SESSION #1: RSA 91-A:3 II (a)


SESSION #2: RSA 91-A:3 II (g)


SESSION #3: RSA 91-A:3 II (e)


SECOND: Marsh


DISCUSSION: None


ROLL CALL VOTE: Tom Bucco Y; Ed Butler ABSENT; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst Y; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y; Harrison Kanzler ABSENT;


1:43:36

MOTION: Bucco: To move into Non Public: 11:58 pm


SESSION #4: RSA 91-A:3 II (c)


SECOND: Cordelli


DISCUSSION: None


ROLL CALL VOTE: Tom Bucco Y; Ed Butler ABSENT; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst Y; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y;


1:45:56

MOTION: Cordelli: To move out of Non Public and SEAL


SESSION #1: RSA 91-A:3 II (a) SEALED


SESSION #2: RSA 91-A:3 II (g) SEALED


SESSION #3: RSA 91-A:3 II (e) SEALED


SESSION #4: RSA 91-A:3 II (c) SEALED


SECOND: Comeau


DISCUSSION: None


2/3 VOTE: Tom Bucco Y; Ed Butler ABSENT; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst Y; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y; Harrison Kanzler ABSENT;


1:49:11

MOTION: Woodcock: To send letter of recommendation to the commission to authorize the hiring of a CPA and other financial investments and hirings as necessary and accept a future transfer from this existing (2019) budget. NOTE: This was not made specifically as a motion.


SECOND: No second


DISCUSSION: Premature at this time


VOTE: FAILS WITHOUT SECOND


1:50:25

MOTION: Marsh: Alternate motion: It is the sense of the Delegation that the next budget reflect the need for adequate internal controls and adequate staffing in finance office so that the audit reports are provided in a timely basis.


SECOND: Avellani


DISCUSSION: 2019 budget; Positions; Lack of 2018 final figures;


ROLL CALL VOTE: Tom Bucco Y; Ed Butler ABSENT; John MacDonald Y; Bill Marsh Y; Steve Woodcock NO; Ed Comeau Y; Susan Ticehurst Y; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y; Harrison Kanzler ABSENT;


1:54:54

CHAIR RECESSES AND RECONVENES THE 9:30 AM EXECUTIVE LINE ITEM TRANSFERS: Not video or audio recorded. Refer to 11/4/19 Delegation EXE meeting minutes;


1:55:00

ATTENDENCE: Glenn Cordelli, Ed Comeau, Edie DesMarais, Bill Nelson, Anita Burroughs, Susan Ticehurst, John T. MacDonald Esq., Jerry Knirk, Steve Woodcock and Karel Crawford, William Marsh START: 10:00 am END: __ Location coordinates Delegation listings here Encrypted Analysis: pIwOW7iphEg4WrlProdUStAPHlp0sw0b

Past Carroll County Delegation Meetings