Carroll County Delegation Meeting | May 8, 2020

Part 1 of 1

Meeting Notes


0:00:01

ZOOM MEETING SETUP:


0:03:36

CALL TO ORDER:


TIME: 9:00


ELECTRONIC ATTENDANCE: Ticehurst; Bucco; Butler; Crawford; Knirk; Marsh; Buroughs; Woodcock; Macdonald; Nelson;


IN PERSON ATTENDENCE: Avellani; Desmarais; Cordelli; Comeau;


EXECUTIVE COORDINATOR: Mellisa Seamans


OTHER ATTENDEES: Kathleen Armstrong: FINANCE; Lisa Scott REGISTRAR; Michaela Andruzzi COUNTY ATTORNEY; Joe Costello TREASURER; Amanda Bevard COMMISSIONER; Terry McCarthy COMMISSIONER;


OTHER ELECTRONIC ATTENDEES: David Babson COMMISSIONER; Dominic Richardi SHERIFF;


PUBLIC ATTENDEES: Joe Haas; ClearView Channel 3;


0:09:29

MOTIONER: TICEHURST


MOTION DETAILS: TO ACCEPT THE PUBLIC MINUTES


DATE: 3/24/2020


SECOND: CRAWFORD


DISCUSSION: KNIRK: CORRECTIONS;VOTED FOR MOTION; TICEHURST CORRECTIONS: HALES LOCATION EDUCATION LINE VERBIAGE;


AVELLANI: YES


BUROUGHS: YES


BUCCO: YES


BULTER: YES


COMEAU: YES


CORDELLI: YES


CRAWFORD: YES


DESMARAIS: YES


KANZLER: NOT IN ATTENDENCE


KNIRK: YES


MACDONALD: YES


MARSH: YES


NELSON: YES


TICEHURST: YES


WOODCOCK: YES


MOTION STATUS: 14-0


0:12:39

EXPENDITURES: 1st quarter review; Covid19 related expense reporting; Commissioner lines; Spending controls; Administrative salaries; Termination payouts; New positions; Education conferences; Covid19 expense reporting; Primex conference costs;


0:23:45

Legal fees; Letter read into record regarding recent settlement agreement and payout of $167,000.00;


0:28:12

Nursing salaries; Nursing positions; Organization chart; Filling of vacant positions; Jail population numbers; Covid-19; Court released inmate; Covid-19 expenses; Federal funds; Covid-19 stipends; Domestic violence prosecutor; Physical therapy/ Skilled care;


0:38:07

REVENUES: Water dept. income billing; Non essential spending; Revenue reduction projections; Sheriff cruiser purchases; MVC miscellaneous revenue; State/ Federal reimbursement line;


0:50:34

TREASURERS REPORT: 1st quarter revenue; Tax anticipated note borrowing; Lack of account reconciliation; Tax collection schedules; Proposed legislation; Elected official salaries; Hales Location; Treasurers compensation; Plodzic Sanderson: Financial assistance to business office; Plodzic Sanderson business office report; Discontinuation of Plodzic Sanderson; CFO position; Treasurer travel expenses; $9,000.00 Hales payment to County;


1:01:13

IDN UPDATE: Balance owed; NHHHS;


1:03:20

2019 AUDIT UPDATE: Lack of site visit; Melanson Heath; Financial books closure status; 2019 financial statements; Auditor communication with County Treasurer; Promotions; Salary increases; Salary increase controls; Probationary raises; Union/ Non union; Commission authority related to raises; Personnel committee authority and scope; Salary analysis; Uniform raises and salary structure;


1:30:09

AVENU FINANCIAL SOFTWARE TRANSITION UPDATE: Computer upgrades; Security upgrades; Finance office workload; Journal entries; Avenu contract details; Avenue contract timelines; Windows 10 upgrade; Ted Leary: Avenu Representative attends; Module training; Access to general ledger; Phase 2; Purchase order module; Accounts payable module; Government financial package; Implementation plan schedule; LIve budget URL; Public access "seat"; Providing budget in Excel format;


2:08:25

RECESS:


2:30:23

RECESS ENDS/ MEETING RESUMES:


RE-QUORUM CALL: Ticehurst; Avellani; Bucco; Cordelli; Crawford; Nelson; Comeau; Knirk; Marsh; Burroughs; Woodcock; Desmarais; MacDonald;


2:32:54

ESTABLISHING ELECTED OFFICIALS COMPENSATION:


2:33:07

MOTIONER: CORDELLI


MOTION DETAILS: TO MOVE THE SAME SALARIES AS CURRENTLY PAID TO THE COMMISSIONERS FOR 2020-2021-2022; $9,500.00 FOR 2 COMMISSIONERS;


SECOND: AVELLANI


DISCUSSION: COMMISSION VOTE RECORD ON RAISES; ESTABLISHING COMMISSION COMPENSATION HISTORY; $9,500.00 EACH; STATUTORY COMPENSATION LANGUAGE; 6.8% TAX INCREASE; DENTAL BENEFIT;


AVELLANI: YES


BUROUGHS: YES


BUCCO: YES


BULTER: NOT IN ATTENDENCE


COMEAU: YES


CORDELLI: YES


CRAWFORD: YES


DESMARAIS: YES


KANZLER: NOT IN ATTENDENCE


KNIRK: YES


MACDONALD: YES


MARSH: YES


NELSON: YES


TICEHURST: YES


WOODCOCK: YES


MOTION STATUS: 13-0


2:51:58

TREASURERS COMPENSATION:


2:52:35

MOTIONER: TICEHURST


MOTION DETAILS: THAT WE KEEP THE COUNTY TREASURES SALARY AT CURRENT LEVELS; $6,000.00 ANNUALLY;


SECOND: DESMARAIS


DISCUSSION:EXTRA HALES LOCATION WORK; TRAVEL EXPENSES; COUNTY GENERAL FUND REVENUE OF $9,000.00; HALES LOCATION DUTIES; SALARY DISPARITIES;


AVELLANI: NO


BURROWS: NO


BUCCO: YES


BULTER: NOT IN ATTENDENCE


COMEAU: NO


CORDELLI: NO


CRAWFORD: NO


DESMARAIS: YES


KANZLER: NOT IN ATTENDENCE


KNIRK: NO


MACDONALD: NO


MARSH: NO


NELSON: NO


TICEHURST: YES


WOODCOCK: NO


MOTION STATUS: FAILS 3 YES 10 NO


3:10:35

MOTIONER: NELSON


MOTION DETAILS: TO INCREASE THE TREASURES COMPENSATION TO $7,000.00


SECOND: CORDELLI


DISCUSSION: NO


AVELLANI: YES


BUROUGHS : YES


BUCCO: YES


BULTER: NOT IN ATTENDENCE


COMEAU: YES


CORDELLI: YES


CRAWFORD: YES


DESMARAIS: YES


KANZLER: NOT IN ATTENDENCE


KNIRK: YES


MACDONALD: YES


MARSH: YES


NELSON: YES


TICEHURST: NO


WOODCOCK: YES


MOTION STATUS: 12 YES 1 NO


3:12:13

COUNTY ATTORNEY COMPENSATION: Current salary: $77,932.00 annually


3:12:56

MOTIONER: MACDONALD


MOTION DETAILS: TO SET THE COUNTY ATTORNEY SALARY AT $80,932.00


SECOND: DESMARAIS


DISCUSSION: CHIEF LAW ENFORCEMENT OFFICER DUTIES; COOS COUNTY ATTORNEY COMPARISON; CRITICAL POSITION;


MOTIONER: MARSH


AMENDED MOTION DETAILS: BY REPLACING THE ORIGINAL MOTION TO MATCH THE SALARY OF COOS COUNTY ATTORNEY $85,050.00 IN FISCAL YEAR- NEXT FISCAL YEAR WITH A 2% INCREASE FOR THE FOLLOWING FISCAL YEAR WHICH WOULD BE $86,750.00


RE-SECOND: BURROUGHS


DISCUSSION: CLARIFICATION OF AMOUNTS; GRAFTON COUNTY WAGE COMPARISON STUDY; COMPARING EMPLOYEE SALARIES VERSUS ELECTED OFFICIALS SALARIES;


AVELLANI: YES


BUROUGHS: YES


BUCCO: NO


BULTER: NOT IN ATTENDENCE


COMEAU: YES


CORDELLI: YES


CRAWFORD: YES


DESMARAIS: YES


KANZLER: NOT IN ATTENDENCE


KNIRK: YES


MACDONALD: YES


MARSH: YES


NELSON: YES


TICEHURST: NO


WOODCOCK: NO


AMENDED MOTION STATUS: 10-3


3:35:07

COUNTY ATTORNEY CLOTHING STIPEND: Reimbursable expenses process;


3:37:37

MOTIONER: MARSH


AMENDED MOTION DETAILS: TO MATCH THE SALARY OF COOS COUNTY ATTORNEY $85,050.00 IN FISCAL YEAR- NEXT FISCAL YEAR WITH A 2% INCREASE FOR THE FOLLOWING FISCAL YEAR WHICH WOULD BE $86,750.00


SECOND: BURROUGHS


DISCUSSION: NO


AVELLANI: YES


BURROWS: YES


BUCCO: NO


BULTER: NOT IN ATTENDENCE


COMEAU: YES


CORDELLI: YES


CRAWFORD: YES


DESMARAIS: YES


KANZLER: NOT IN ATTENDENCE


KNIRK: YES


MACDONALD: YES


MARSH: YES


NELSON: YES


TICEHURST: NO


WOODCOCK: NO


AMENDED MOTION STATUS: 10-3


3:39:02

REGISTRAR OF DEEDS COMPENSATION: Current: $65,000.00 annually;


3:39:40

MOTIONER: CORDELLI


MOTION DETAILS: THAT THE SALARY FOR THE REGISTRAR OF DEEDS FOR 2020-2021-2022 BE SET AT $60,000.00


SECOND: DESMARAIS


DISCUSSION: IMPACT ON TAXPAYERS; DATE OF EFFECT 2021; DELEGATION STATUTORY RESPONSIBILITIES; COMPETITIVE SALARIES;


AMENDED MOTIONER: CORDELLI


AMENED MOTION DETAILS: TO SET THE SALARY FOR THE REGISTRAR OF DEEDS FOR 2020-2021-2022 AT $50,000.00 AND IN 2022 ADD 2% TO $61,200.00


NOTE: ORGINAL MOTION AND SECOND RECINDED:**


3:53:00

MOTIONER: CORDELLI


MOTION DETAILS: TO SET THE SALARY FOR THE REGISTRAR OF DEEDS FOR THE FIRST YEAR AT $60,000.00 AND THE SECOND YEAR TO $61,200.00


SECOND: DESMARAIS


DISCUSSION: NO


AVELLANI: YES


BURROUGHS: YES


BUCCO: NO


BULTER: YES


COMEAU: YES


CORDELLI: YES


CRAWFORD: YES


DESMARAIS: YES


KANZLER: NOT IN ATTENDENCE


KNIRK: YES


MACDONALD: YES


MARSH: YES


NELSON: YES


TICEHURST: NO


WOODCOCK: NO


**MOTION STATUS: 11-3


3:55:00

MOTIONER: CORDELLI


MOTION DETAILS: TO INCREASE THE SHERIFF'S SALARY IN 2021 TO $70,200.00 AND IN 2022 TO $71,600.00


SECOND: DESMARAIS


DISCUSSION: NOT THE TIME TO RAISE SALARIES/ COMPENSATION; SALARY COMPARISONS;


AVELLANI: YES


BUROUGHS: YES


BUCCO: NO


BULTER: NOT IN ATTENDENCE


COMEAU: YES


CORDELLI: YES


CRAWFORD: YES


DESMARAIS: YES


KANZLER: NOT IN ATTENDENCE


KNIRK: YES


MACDONALD: YES


MARSH: YES


NELSON: YES


TICEHURST: NO


WOODCOCK: YES


**MOTION STATUS: 11-2


4:03:20

TREASURER COMMENTS: RE: Rounding payment numbers;


4:08:18

MOTIONER: CORDELLI


MOTION DETAILS: TO RECONSIDER THE PREVIOUS VOTE TAKEN TO ESTABLISH THE COUNTY TREASURERS COMPENSATION


SECOND: DESMARAIS


DISCUSSION: NO


AVELLANI: YES


BUROUGHS: NO


BUCCO: NO


BULTER: NOT IN ATTENDENCE


COMEAU: YES


CORDELLI: YES


CRAWFORD: YES


DESMARAIS: YES


KANZLER: NOT IN ATTENDENCE


KNIRK: NO


MACDONALD: YES


MARSH: YES


NELSON: YES


TICEHURST: NO


WOODCOCK: NO


**MOTION STATUS: 8-5


4:10:10

MOTIONER: CORDELLI


MOTION DETAILS: TO SET THE TREASURERS SALARY AT $7,005.00 FOR 2021- 2022


SECOND: DESMARAIS


DISCUSSION: NO


AVELLANI: YES


BUROUGHS: YES


BUCCO: NO


BULTER: NOT IN ATTENDENCE


COMEAU: YES


CORDELLI: YES


CRAWFORD: YES


DESMARAIS: YES


KANZLER: NOT IN ATTENDENCE


KNIRK: YES


MACDONALD: YES


MARSH: YES


NELSON: YES


TICEHURST: NO


WOODCOCK: NO


**MOTION STATUS: 10 YES 3 NO


4:12:01

OLD NURSING HOME ANNEX USE: Temporary housing; Creating an exploratory committee; Inclusion of community groups; Community block grants; Land use committee;


4:20:26

PUBLIC COMMENTS: Joe Haas; Hales location tax bills; DRA meeting; Londonderry case of 2006; Convale case; May 20, 2020; Local education tax levies; NH Constitution Article 8 redress;


4:25:11

RECESS DELEGATION MEETING; MOVE INTO EXECUTIVE COMMITTEE; LINE ITEM TRANSFER ITEM: Rep. Ticehurst states that the EXE committee is a separate committee which was not separately posted; Note: reference audible discussion regarding the separate posting of the line item transfer EXE meeting;


4:35:04

RECESS ENDS/ EXE COMMITTEE LINE ITEM TRANSFER BEGINS: Rep. Ticehurst protests and will not participate in the EXE line item transfer meeting;


4:37:35

ROLL CALL REAFFIRMATION: Avellani; Bucco; Marsh;


4:38:16

LINE ITEM TRANSFER


NUMBER: 2020-1


AMOUNT: $168,577.07


FROM WORKMANS COMPENSATION: $27,447.47


FROM EMPLOYMENT TAX: $16,187.00


FROM LNA SALARY LINE: $79,438.91


FROM SOCIAL SECURITY: $4,925.21


FROM MEDICARE EXPENSE: $1,151.86


FROM AGENCY STAFFING: $39,426.62


TO SETTLEMENT LINE: $168,577.07


4:42:32

SPECIAL FEES AND SERVICES; ZEROING OUT UNEMPLOYMENT TAX LINE Settlement details; Primex; Non public meeting process using electronic means; Unemployment tax line;


4:54:32

MOTIONER: DESMARAIS


MOTION DETAILS: TO AUTHORIZE TRANFER 2020-1


SECOND: BUCCO


DISCUSSION: NO


AVELLANI: YES


BUCCO: YES


DESMARAIS: YES


MARSH: YES


**MOTION STATUS: 4 YES 0 NO


NOTE: SIGNATURES NEEDED.


4:57:34

MOTIONER: DESMARAIS


MOTION DETAILS: TO ADJOURN EXE COMMITTEE


SECOND: BUCCO


DISCUSSION: NO


AVELLANI: YES


BUCCO: YES


DESMARAIS: YES


MARSH: YES


**MOTION STATUS: 4 YES 0 NO


4:57:53

MOTIONER: DESMARAIS


MOTION DETAILS: TO ADJOURN DELEGATION/CONVENTION MEETING


NOTE: NON DEBATEABLE.


TIME: 15:00 H

Past Carroll County Delegation Meetings