**MEETING DATE:** 09/14/2020
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**TIME IN:** 9::00 
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**ROLL CALL OFFICIALS PRESENT:** Representative: Lino Avellani 
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**ROLL CALL OFFICIALS PRESENT:** Representative: Edith Desmarais
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**ROLL CALL OFFICIALS ELECTRONIC:** Representative: Tom Bucco
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**ROLL CALL OFFICIALS ELECTRONIC:** Representative: Susan Ticehurst
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**ROLL CALL OFFICIALS ELECTRONIC:** Representative: Bill Marsh
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**OFFICIALS ABSENT:** None
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**EXECTUTIVE COORDINATOR:** Mellisa Seamans
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**OTHERS PRESENT:** Representative: Glenn Cordelli 
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**OTHERS PRESENT:** Commissioner: Amanda Bevard
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**OTHERS PRESENT:** Commissioner: Terry McCarthy 
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**OTHERS PRESENT:** Ed Comeau GovernmentOversite-com
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**OTHERS PRESENT:** Representative: Ed Comeau 
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**OTHERS PRESENT:** Jail Superintendent: Pat Bachelder
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**OTHERS PRESENT ELECTRONICALLY:** Commissioner: David L. Babson
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**OTHERS PRESENT ELECTRONICALLY:** Registrar of deeds: Lisa Scott
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**NOTE: GOVERNMENTOVERSITE-COM:**
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**TRANSFER REQUEST 2020-02 AMENDED:**
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$20,000.00: Nursing salaries-Agency; FMLA; Med. cart; 

**MOTIONER:** Avellani 	
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**MOTION DETAILS:** 
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To take transfer request 2020-02 off of the table. 
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**SECOND:** Bucco  
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**DISCUSSION:** 
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None
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**AVELLANI:** Yes
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**BUCCO:** Yes
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**DESMARAIS:** Yes 
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**MARSH:** Yes  
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**TICEHURST:** Yes 

**TRANSFER REQUEST 2020-02 AMENDED 3rd VERSION 9/14/2020:**
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**MOTIONER:** Avellani 	
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**MOTION DETAILS:** 
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To Approve a line item transfer 
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**REQUEST #:** 2020-02 amended 9/14/2020; $20,000.00 from Nursing Salaries to agency. 
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**SECOND:** Bucco  
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**DISCUSSION:** 
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None
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**AVELLANI:** Yes
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**BUCCO:** Yes
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**DESMARAIS:** Yes 
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**MARSH:** Yes  
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**TICEHURST:** Yes 

**DELEGATION BUDGET OVERRUN:**
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Desmarais; Seamans; Bevard; $324.00; EXE. Coordinator; Commission Coordinator; Timekeeping; Salary; Subcontractor; Employee; Payroll; January 1, 2020; Commission rate; Delegation rate; Administrative salary budget line; Related payroll expenses; March 23, 2020; Annual salary; Line item transfer process; Finance office; 

**CLOSING COMMENTS:**
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Ticehurst; Charge to accounts; Delegation budget; Bucco: additional meetings; COVID-19 compensation; Coordinator time management; Account details; 

**MOTIONER:** Desmarais 	
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**MOTION DETAILS:** 
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To adjourn
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**TIME:** 9:17
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**FULL DELEGATION MEETING BEGINS:**
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**MEETING DATE:** 09/14/2020
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**TIME IN:** 10:00 
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**ROLL CALL OFFICIALS PRESENT:** Representative: :Lino Avellani 
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**ROLL CALL OFFICIALS PRESENT:** Representative: Ed Butler 
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**ROLL CALL OFFICIALS PRESENT:** Representative: Ed Comeau 
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**ROLL CALL OFFICIALS PRESENT:** Representative: Glenn Cordelli
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**ROLL CALL OFFICIALS PRESENT:** Representative: Karel Crawford
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**ROLL CALL OFFICIALS PRESENT:** Representative: Edie Desmarais
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**ROLL CALL OFFICIALS PRESENT:** Representative: John Macdonald
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**ROLL CALL OFFICIALS ELECTRONIC:** Representative: Tom Bucco
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**ROLL CALL OFFICIALS ELECTRONIC:** Representative: Bill Nelson
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**ROLL CALL OFFICIALS ELECTRONIC:** Representative: Karel Crawford
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**ROLL CALL OFFICIALS ELECTRONIC:** Representative: Anita Buroughs
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**ROLL CALL OFFICIALS ELECTRONIC:** Representative: Steve Woodcock
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**ROLL CALL OFFICIALS ELECTRONIC:** Representative: Anita Buroughs
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**ROLL CALL OFFICIALS ELECTRONIC:** Representative: Karel Crawford
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**ROLL CALL OFFICIALS ELECTRONIC:** Representative: William Marsh
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**OFFICIALS ABSENT:** Representative: Harrison Kanzler



**MOTIONER:** Avellani 
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**MOTION DETAILS:** To approve public meeting minutes. 
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**DATE:** 06/27/2020
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**SECOND:** Comeau 
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**DISCUSSION:** Butler: Comeau; verbal 91-a: request for email communications between auditor and the business office.  
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**AVELLANI:** YES
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**BUROUGHS:** YES
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**BUCCO:** YES 
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**BULTER:** YES
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**COMEAU:** YES
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**CORDELLI:** YES
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**CRAWFORD:** YES
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**DESMARAIS:** YES
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**KANZLER:** [NOT IN ATTENDENCE]()
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**KNIRK:** YES
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**MACDONALD:** YES
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**MARSH:** YES 
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**NELSON:** YES
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**TICEHURST:** YES
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**WOODCOCK:** YES

**CHIEF FINANCIAL OFFICER:**
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Interviews; Contract; CFO job description; ZOOM TECHNICAL DIFFICULTY; Finance office organization; Book keeper job description; Finance manager job description; Account reconciliation; Administrative assistant; 

**2019 FINANCIAL AUDIT UPDATE:** Note: item is not in compliance with statutory requirements
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Audit onsite fieldwork; Lack of progress reports; September 29, 2020; Finance/Treasurer communications; Auditor open item list; Comeau protests;  

**FUTURE USE OF OLD NURSING HOME ANNEX:**
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Architect; Daycare center; Community Development block grants; Equipment storage; File storage; Administrative offices; [Needs assessment: Architect: Lack of RFP; Lack of bidding;](https://www.minds.com/OPR1/blog/legal-review-unit-lru-1125793809919016960); 

**2ND QUARTER REVENUE/EXPENDITURE REVIEW:**
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2020 Transfers; RSA 91:3 II (e); Litigation; 2020 Transfer spread sheet document; Annex transfer; Proshare; Cash flow; Supplemental budget/Covid grant funds; Tax anticipated note; TAN; #HowardChandler; Unrealized revenue; Farm income; Jail boarders; County/Non county; State prisoners; Covid grant funds;  

**2ND QUARTER EXPENSE REVIEW:**
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Administrative salary line; Cordelli RTK; 4100 account expenditures; May 31, 2020; $120,000.00 to settlement line; Transfer from Nursing home- Settlement line; Special audit requests; $140,000.00; Transfer authorizations; Commission investigation; Forensic audit request: #Marsh; Committee of investigation; RSA 24:17; 


**MOTIONER:** Avellani 
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**MOTION DETAILS:** 
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To form a Committee of investigation: per RSA 24:17;  
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**SECOND:** Marsh
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**DISCUSSION:** Committee member make up; Treasurer; Audit delay;   
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**AVELLANI:** YES
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**BUROUGHS:** YES
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**BUCCO:** YES 
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**BULTER:** YES
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**COMEAU:** YES
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**CORDELLI:** YES
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**CRAWFORD:** YES
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**DESMARAIS:** YES
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**KANZLER:** [NOT IN ATTENDENCE]()
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**KNIRK:** YES
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**MACDONALD:** YES
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**MARSH:** YES 
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**NELSON:** YES
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**TICEHURST:** YES
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**WOODCOCK:** YES

**INVESTIGATIVE COMMITTEE MEMBER ASSIGNMENTS:**
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Avellani; Cordelli; Butler; Marsh; Woodcock; 

**MOTIONER:** Buroughs
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**MOTION DETAILS:** 
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To form an investigative committee regarding the treasurers lack of access to the financial information from the business office.  
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**SECOND:** Comeau
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**DISCUSSION:** #Costello: Treasure reads a statement into the record. #Ticehurst: 3 investigative committees simultaneously;
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**MOTION WITHDRAWN:**     



**MOTIONER:** Bulter
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**MOTION DETAILS:** 
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To form an separate investigative committee regarding the treasurers lack of access to the financial information from the business office and to find out why the audit is delayed.   
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**SECOND:** Woodcock 
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**DISCUSSION:** RSA 24:18; Associated Budget; RSA 24:19 Report; 
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**TABLING MOTION:** Avellani 
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**SECOND:** Marsh 
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**AVELLANI:** YES
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**BUROUGHS:** YES
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**BUCCO:** YES 
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**BULTER:** YES
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**COMEAU:** YES
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**CORDELLI:** YES
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**CRAWFORD:** YES
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**DESMARAIS:** YES
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**KANZLER:** [NOT IN ATTENDENCE]()
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**KNIRK:** YES
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**MACDONALD:** YES
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**MARSH:** YES 
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**NELSON:** YES
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**TICEHURST:** YES
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**WOODCOCK:** YES

**DISCUSSION REGARDING TABLING MOTION:**
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Resolution to address report from the commission regarding treasurers access to financial information and audit delay; Commissioners budget; 

**MEDIA QUESTIONS/PUBLIC INPUT:**
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#DaymondSteer; Conway Daily Sun; Transfer issue details; Settlement budget line; Administrative salary lines; Hiring of CFO; 







**THANK YOU BANNER PRESENTED TO THE MOUNTAIN VIEW COMMUNITY EMPLOYEES:**
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**MOTIONER:** Cordelli  
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**MOTION DETAILS:** NON PUBLIC IN: TIME: 00:00
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**SESSION #1 09/14/2020 RSA 91-A:3 II (e)**
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**SECOND:** Desmarais 
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**DISCUSSION:** NO 
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**AVELLANI:** YES
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**BUROUGHS:** [NOT IN ATTENDENCE]()
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**BUCCO:** YES 
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**BULTER:** YES
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**COMEAU:** YES
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**CORDELLI:** YES
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**CRAWFORD:** YES
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**DESMARAIS:** YES
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**KANZLER:** [NOT IN ATTENDENCE]()
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**KNIRK:** YES
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**MACDONALD:** YES
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**MARSH:** YES 
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**NELSON:** YES
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**TICEHURST:** YES
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**WOODCOCK:** YES
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**MOTIONER:** Ticehurst 
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**MOTION DETAILS:** NON PUBLIC OUT:  00:00
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**MOTIONER:** Cordelli 
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**MOTION DETAILS:** TO SEAL THE FOLLOWING:
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**SESSION #1 09/14/2020 RSA 91-A:3 II (e)**
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**SECOND:** Butler 
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**DISCUSSION:** Length of time to be sealed
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**AVELLANI:** YES
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**BUROUGHS:** [NOT IN ATTENDENCE]()
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**BUCCO:** YES 
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**BULTER:** YES
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**COMEAU:** YES
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**CORDELLI:** YES
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**CRAWFORD:** YES
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**DESMARAIS:** YES
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**KANZLER:** [NOT IN ATTENDENCE]()
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**KNIRK:** YES
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**MACDONALD:** YES
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**MARSH:** YES 
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**NELSON:** YES
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**TICEHURST:** YES
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**WOODCOCK:** YES


**APPOINT CHAIR TO INVESTIGATIVE COMMITTEE:**
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**MOTIONER:** Cordelli 
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**MOTION DETAILS:** 
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To adjourn
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**TIME:** 13:56