Carroll County Delegation Meeting | October 19, 2020

Part 1 of 1

Meeting Notes

County Delegation Investigative committee RSA 24:17. Terminated County Administrators incorrect settlement payout. County Chief Financial Officer investigative report presentation. PHOTO: Representative: Ed Butler, Lino Avellani.


0:00:01

MEETING: Carroll County NH Delegation RSA 24:17 Investigative committee


MEETING DATE: 10/19/2020


LOCATION: 95 Water Village Road, Ossipee NH,


TIME IN: 08:50


ROLL CALL OFFICIALS PRESENT: Representative: Lino #Avellani


ROLL CALL OFFICIALS PRESENT: Representative: Ed #Butler (Arrives late)


ROLL CALL OFFICIALS PRESENT: Representative: Bill #Marsh


ROLL CALL OFFICIALS PRESENT: Representative: Glenn #Cordelli




ROLL CALL OFFICIALS ELECTRONIC: Representative: Bill #Marsh


ROLL CALL OFFICIALS ELECTRONIC:


ROLL CALL OFFICIALS ELECTRONIC: Representative: Steve #Woodcock



OFFICIALS ABSENT: None


EXECTUTIVE COORDINATOR: Mellisa #Seamans




OTHERS PRESENT: Representative: Ed #Comeau


OTHERS PRESENT: Fergus #Cullen: County CFO


OTHERS PRESENT: Joe #Costello, County Treasurer


OTHERS PRESENT: Ed #Comeau GovernmentOversite-com


OTHERS PRESENT: Representative: Edith #Desmarais


OTHERS PRESENT: Commissioner: Terry #McCarthy


OTHERS PRESENT: Commissioner: Amanda #Bevard




OTHERS PRESENT ELECTRONICALLY: Representative: Susan #Ticehurst


OTHERS PRESENT ELECTRONICALLY: Commissioner: David L. #Babson


OTHERS PRESENT ELECTRONICALLY: XX


NOTE: GOVERNMENTOVERSITE-COM: XX



0:02:35

MOTIONER: Marsh


MOTION DETAILS:


To approve public meeting minutes


DATE: 10/05/2020


SECOND: Cordelli


AVELLANI: YES


BUTLER: Absent


CORDELLI: YES


MARSH: YES


WOODCOCK: YES



0:09:15

CHIEF FINANCIAL OFFICER INVESTIGATIVE REPORT:


.#Cullen: Investigative report distributed; Covid-19 influence on financial process; March Delegation meetings; Settlement details; 2020 budget; Settlement line creation; Calculation errors; Administrator salary line; #Avellani: PTO; 02/06/2020; NHDOL wage claim; #Bevard: Unaware of wage claim filing; Attorney communications; Attorney review; #Cordelli:?; Terminated HR Director; NHDOL Wage claim; #Babson: Not a part of letter of termination;


0:20:00

CHIEF FINANCIAL OFFICER INVESTIGATIVE REPORT:


.#Cordelli: Payout process; 01/21/2020; 02/06/2020 entry in report; RSA 91-a: request; Checks sent out. #Cordelli: Discrepancies in checks and report listing; Settlement agreement document; #Cullen: PTO payment; 3 days from separation; Buyout time; Total amount due for Admin. Service: $23,000.00; Unfunded buy out payments; Creating reserves to cover buy outs; Admin salaries line overages; Settlement line: $149,950.00; #Cordelli: Revised settlement line amount; #Butler: historic details of amount changes;


0:30:00

CHIEF FINANCIAL OFFICER INVESTIGATIVE REPORT:


.#Cullen: Chaotic events; Overpayment; $9,000.00 overpayment; #Robischaud: Letter; Payroll email stating $110,000.00; $119,000.00 was entered and paid out; #Cullen: Email showing amounts available; #Cordelli: Total settlement discrepancy: $9,000.00; Direct deposit payments; 91-a:Request totals: $159,874.11; Payout process; Termination letter lacking stated two weeks notice of termination date; #Babson: Babson states "Ken gave me a check"; #Woodcock: Author of termination letter; Non public; Employee issue; Scope of Committee;


0:40:00

CHIEF FINANCIAL OFFICER INVESTIGATIVE REPORT:


.#Cullen: 12 months of salary built into budget; 14 months of service; Executive Coordinator position effecting admin. salary line; Transfer process intent; #Cordelli: Transfer process; 2 month gag; End of month posting of payments; Payroll process; Budget appropriation adjustments; Types of settlements; #Marsh: Cullen report/Forensic audit cost savings; #Avellani: length of time it took to find error; #Cordelli: What was learned; Processing settlements; Internal process;


0:50:00

CHIEF FINANCIAL OFFICER INVESTIGATIVE REPORT:


.#Cullen: Unfunded liability of buy out time; Creation of exempt employees; Calculating buy out budged line; #Butler: Accepting report;


0:52:40

MOTIONER: Marsh


MOTION DETAILS:


To accept the Cullen investigative financial report


SECOND: Butler


AVELLANI: YES


BUTLER: YES


CORDELLI: YES


MARSH: YES


WOODCOCK: YES



0:53:08

FINAL CLOSING COMMENTS:


.#Comeau: Commissioner Babson's comment that he was in contact with the previous Administrator and had received a check?; Process concern; Where the other commissioners aware of the receiving of funds;


0:53:52

FINAL CLOSING COMMENTS:


.#Butler: #Bevard: #Cullen: Was aware of Robishaud check to Babson; #Avellani: How was Robishaud contacted about mistake?; #Cullen: Employees in the finance office contacted Robischaud without official action by commission; #Cullen: Telephone conversation/not confirmed; #Butler: needs to have a clear "black and white" process; #Avellani: Official communications should have been followed; #Butler: Payment check given to Babson needs to be legally tied up; Cleaned up;


1:00:00

FINAL CLOSING COMMENTS:


.#Cordelli: Lack of clear process; Lack of internal controls; #ConwayDailySun: Clarification of event; PTO; #Butler: Exe Coordinator salary; #Cullen: Administrator salary line overage; #Avellani: Committee report inclusion into annual report;


1:04:00

MOTIONER: Avellani


MOTION DETAILS:


To have the completed report entered into the County Annual Report;


SECOND: Marsh


DISCUSSION: #Butler: Concern of length and cost of inclusion in annual report;


AVELLANI: YES


BUTLER: YES


CORDELLI: YES


MARSH: YES


WOODCOCK: YES



1:05:14

MOTIONER: Avellani


MOTION DETAILS:


To Adjourn:


TIME: 09:46


SECOND: Cordelli


AVELLANI: YES


BUTLER: YES


CORDELLI: YES


MARSH: YES


WOODCOCK: YES


Past Carroll County Delegation Meetings