**MEETING:** Carroll County NH Delegation RSA 24:17 Investigative committee 
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**MEETING DATE:** 10/19/2020
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**LOCATION:** 95 Water Village Road, Ossipee NH, 
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**TIME IN:** 08:50
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**ROLL CALL OFFICIALS PRESENT:** Representative: Lino #Avellani 
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**ROLL CALL OFFICIALS PRESENT:** Representative: Ed #Butler (Arrives late)
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**ROLL CALL OFFICIALS PRESENT:** Representative: Bill #Marsh
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**ROLL CALL OFFICIALS PRESENT:** Representative: Glenn #Cordelli 
 
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**ROLL CALL OFFICIALS ELECTRONIC:**  Representative: Bill #Marsh
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**ROLL CALL OFFICIALS ELECTRONIC:**  
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**ROLL CALL OFFICIALS ELECTRONIC:** Representative: Steve #Woodcock
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**OFFICIALS ABSENT:** None
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**EXECTUTIVE COORDINATOR:** Mellisa #Seamans
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**OTHERS PRESENT:** Representative: Ed #Comeau 
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**OTHERS PRESENT:** Fergus #Cullen: County CFO
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**OTHERS PRESENT:** Joe #Costello, County Treasurer
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**OTHERS PRESENT:** Ed #Comeau GovernmentOversite-com
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**OTHERS PRESENT:** Representative: Edith #Desmarais
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**OTHERS PRESENT:** Commissioner: Terry #McCarthy 
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**OTHERS PRESENT:** Commissioner: Amanda #Bevard
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**OTHERS PRESENT ELECTRONICALLY:** Representative: Susan #Ticehurst
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**OTHERS PRESENT ELECTRONICALLY:** Commissioner: David L. #Babson 
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**OTHERS PRESENT ELECTRONICALLY:** XX
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**NOTE: GOVERNMENTOVERSITE-COM:** XX
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**MOTIONER:** Marsh   
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**MOTION DETAILS:**
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To approve public meeting minutes 
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**DATE:** 10/05/2020
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**SECOND:** Cordelli  
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**AVELLANI:** YES
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**BUTLER:** Absent 
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**CORDELLI:** YES 
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**MARSH:** YES 
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**WOODCOCK:** YES
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**CHIEF FINANCIAL OFFICER INVESTIGATIVE REPORT:**
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.#Cullen: Investigative report distributed; Covid-19 influence on financial process; March Delegation meetings; Settlement details; 2020 budget; Settlement line creation; Calculation errors; Administrator salary line; #Avellani: PTO; 02/06/2020; NHDOL wage claim; #Bevard: Unaware of wage claim filing; Attorney communications; Attorney review; #Cordelli:?; Terminated HR Director; NHDOL Wage claim; #Babson: Not a part of letter of termination; 



   

**CHIEF FINANCIAL OFFICER INVESTIGATIVE REPORT:**
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.#Cordelli: Payout process; 01/21/2020; 02/06/2020 entry in report; RSA 91-a: request; Checks sent out. #Cordelli: Discrepancies in checks and report listing; Settlement agreement document; #Cullen: PTO payment; 3 days from separation; Buyout time; Total amount due for Admin. Service: $23,000.00; Unfunded buy out payments; Creating reserves to cover buy outs; Admin salaries line overages; Settlement line: $149,950.00; #Cordelli: Revised settlement line amount; #Butler: historic details of amount changes; 

**CHIEF FINANCIAL OFFICER INVESTIGATIVE REPORT:**
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.#Cullen: Chaotic events; Overpayment; $9,000.00 overpayment; #Robischaud: Letter; Payroll email  stating $110,000.00; $119,000.00 was entered and paid out; #Cullen: Email showing amounts available;  #Cordelli: Total settlement discrepancy: $9,000.00; Direct deposit payments; 91-a:Request totals: $159,874.11; Payout process; Termination letter lacking stated two weeks notice of termination date; #Babson: Babson states "Ken gave me a check"; #Woodcock: Author of termination letter; Non public; Employee issue; Scope of Committee; 

**CHIEF FINANCIAL OFFICER INVESTIGATIVE REPORT:**
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.#Cullen: 12 months of salary built into budget; 14 months of service; Executive Coordinator position effecting admin. salary line; Transfer process intent; #Cordelli: Transfer process; 
2 month gag; End of month posting of payments; Payroll process; Budget appropriation adjustments; Types of settlements; #Marsh: Cullen report/Forensic audit cost savings; #Avellani: length of time it took to find error; #Cordelli: What was learned; Processing settlements; Internal process; 

**CHIEF FINANCIAL OFFICER INVESTIGATIVE REPORT:**
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.#Cullen: Unfunded liability of buy out time; Creation of exempt employees; Calculating buy out budged line; #Butler: Accepting report;  

**MOTIONER:** Marsh 
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**MOTION DETAILS:**
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To accept the Cullen investigative financial report 
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**SECOND:** Butler  
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**AVELLANI:** YES
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**BUTLER:** YES
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**CORDELLI:** YES 
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**MARSH:** YES 
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**WOODCOCK:** YES
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**FINAL CLOSING COMMENTS:**
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.#Comeau: Commissioner Babson's comment that he was in contact with the previous Administrator and had received a check?; Process concern; Where the other commissioners aware of the receiving of funds; 

**FINAL CLOSING COMMENTS:**
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.#Butler: #Bevard: #Cullen: Was aware of Robishaud check to Babson; #Avellani: How was Robishaud contacted about mistake?; #Cullen: Employees in the finance office contacted Robischaud without official action by commission; #Cullen: Telephone conversation/not confirmed; #Butler: needs to have a clear "black and white" process; #Avellani: Official communications should have been followed; #Butler: Payment check given to Babson needs to be legally tied up; Cleaned up;  

**FINAL CLOSING COMMENTS:**
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.#Cordelli: Lack of clear process; Lack of internal controls; #ConwayDailySun: Clarification of event; PTO; #Butler: Exe Coordinator salary; #Cullen: Administrator salary line overage; #Avellani: Committee report inclusion into annual report; 

**MOTIONER:** Avellani  
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**MOTION DETAILS:**
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To have the completed report entered into the County Annual Report; 
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**SECOND:** Marsh
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**DISCUSSION:** #Butler: Concern of length and cost of inclusion in annual report; 
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**AVELLANI:** YES
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**BUTLER:** YES
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**CORDELLI:** YES 
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**MARSH:** YES 
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**WOODCOCK:** YES
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**MOTIONER:** Avellani  
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**MOTION DETAILS:**
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To Adjourn: 
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**TIME:** 09:46
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**SECOND:** Cordelli  
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**AVELLANI:** YES
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**BUTLER:** YES
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**CORDELLI:** YES 
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**MARSH:** YES 
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**WOODCOCK:** YES
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