Effingham Selectmen Meeting | August 11, 2020

Part 1 of 1

Meeting Notes

Manifest: $20,186.89. Town Administrator interviews. Road project updates.


0:00:01

MEETING DATE: 08/11/2020


TIME IN: 09:00


ROLL CALL OFFICIALS PRESENT: Selectmen: Michael Cahalane


ROLL CALL OFFICIALS PRESENT: Selectmen: Chuck Fuller


ROLL CALL OFFICIALS PRESENT: Selectmen: Tom Hart


ROLL CALL OFFICIALS ELECTRONIC:


OFFICIALS ABSENT: None


TOWN ADMINISTRATOR: Brian Burke


ADMINISTRATIVE ASSISTANT: Chris Holbrook


OTHERS PRESENT:


OTHERS PRESENT:


NOTE: GOVERNMENTOVERSITE-COM:



0:00:15

REVIEW OF MEETING FOLDERS:


[Unstructured cross talk]: Building permits; CPA; [Financial:] Liabilities report; 2019-2020; Fund balance; DRA; Lost paycheck; Auditor recommendations; General fund; Reissued paycheck; Equity versus liability; Elm Street Bridge; Covid-19 funds; Municipal book keepers; NRRA;


0:10:00

REVIEW OF MEETING FOLDERS:


[Unstructured cross talk]: NRRA; Transfer Station; Cash register; NRRA sheets; Segregated funds; Transportation funds; Waste Management; Treasurer account; General fund; Postage metering;


0:15:00

REVIEW OF MEETING FOLDERS:


[Unstructured cross talk]: Postage metering; Budget to actual; Postage purchasing; [Financial:] Road grading; Truck costs; 3/4 CBR/CVR [needs edit];


0:20:00

REVIEW OF MEETING FOLDERS:


[Unstructured cross talk]: Advertising costs; Cleaning


0:24:32

REPORTED NON PUBLIC MEETING CONDUCTED AT 8:45 AM; TAX COLLECTOR/TOWN CLERK:NOT POSTED:


RSA 91-a:2 II: Except in an emergency or when there is a meeting of a legislative committee, a notice of the time and place of each such meeting, INCLUDING A NON PUBLIC SESSION, shall be posted in 2 appropriate places one of which may be the public body's Internet website, if such exists, or shall be printed in a newspaper of general circulation in the city or town at least 24 hours, excluding Sundays and legal holidays, prior to such meetings.


0:24:40

MOTIONER: Cahalane


MOTION DETAILS:


MANIFEST TOTAL: $20,186.89


SECOND: Hart


DISCUSSION: NO


CAHALANE: YES


FULLER: YES


HART: YES


0:25:00

MOTIONER: Cahalane:


MOTION DETAILS: APPROVAL OF PUBLIC MINUTES


DATE: 08/04/2020


SECOND: Hart


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


0:25:13

SIGNATURE FOLDER:


Letter of appreciation; Green Mountain Treatment Center; #EricSpotford;


Yield tax/Timber: No Map/Lot/Tax information provided



0:25:34

ACTION FOLDER:


Election donation table; Freedom Food Pantry; #KarenPayne; Collection boxes;


Zoning Officer report; NRRA recycling report; Sewage disposal system approval;


0:27:22

TOWN ADMINISTRATOR ACTIVITY REPORT:


Town Administrator Position interviews; Training; Computer data storage; Network attached storage; Cloud based storage; Planning Board data storage; Dropbox; Covid-19 funding; Consolidated; Electrician; Equipment rack installation; Election preparations; Poll worker training; Primex asset list; Police vehicle insurance; Fire vehicle insurance; Bridge insurance; Red listed bridges; Bridge guard rails; Color printer; Sheriff letter: Background;


0:49:50

SELECTMEN ACTIVITY REPORTS:


(Audio poor:) [_] Insurance Department; Fire dept. [_]; NH Insurance dept.; Used oil collection;


0:57:15

MOTIONER: CAHALANE:


MOTION DETAILS: NON PUBLIC IN: TIME: 10:00


SESSION #1 08/11/2020 RSA 91-A:3 II (___)


NOTE: (b) Any motion to enter nonpublic session shall state on its face the specific exemption under paragraph II which is relied upon as foundation for the nonpublic session. The vote on any such motion shall be by roll call, and shall require the affirmative vote of the majority of members present.


SECOND: FULLER


DISCUSSION: N


CALAHANE: Y


FULLER: Y


HART: Y


MOTIONER: CALAHANE;


MOTION DETAILS: NON PUBLIC OUT: 10:40


SECOND: HART


CALAHANE: Y


FULLER: Y


HART: Y


NOTE: No mention of the improperly entered non public minute status.


0:59:10

SELECTMEN ACTIVITY REPORTS:


Server rack installation; Transfer Station attendant job notices; Beaver; Transfer Station Continued education; Town Office HVAC; Strogen heating; **Contracts/Policies: Winter road contract; Snow Plowing contracts; Cemetary ordinance; Fire inspection; Town employee interviews; Historic Town Hall project; Donations; Budget worksheets; Heating reports; HEB: Snow Road bridge project; USDA;


1:10:00

SELECTMEN ACTIVITY REPORTS:


HEB: Snow Road bridge project;


1:10:47

MOTIONER: Cahalane:


MOTION DETAILS:


To sign contract "as soon as its printed out for us" NOTE: No cost or other details provided.


SECOND: Fuller


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


1:13:40

SELECTMEN ACTIVITY REPORTS:


Road project updates; Pine River Culverts; #RonEvans;


1:17:15

MOTIONER: Cahalane:


MOTION DETAILS:


To adjourn:


TIME OUT: 11:00

Past Effingham Selectmen Meetings