Effingham Selectmen Meeting | May 27, 2020

Part 1 of 1

Meeting Notes


0:00:01

MEETING DATE: 05/28/2020


TIME IN: 13:00


ROLL CALL OFFICIALS PRESENT: Michael Cahalane; Chuck Fuller; Tom Hart;


ROLL CALL OFFICIALS ELECTRONIC:


OFFICIALS ABSENT: None


ADMINISTRATIVE ASSISTANT: Chris Holbrook


OTHERS PRESENT: Gwenda English


NOTE: GOVERNMENTOVERSITE-COM:


SRV:


0:02:48

CONFERENCE CALL BEGINS:


[Unstructured chatter]; Folder review; Fire department; Turn out gear expiration; Grant funding; Fire House #1 call; Spectrum; Historic research project; Budget; Online tax bill availability; Telephone calls to state agencies;


0:23:51

MOTIONER: Cahalane


MOTION DETAILS:


MANIFEST TOTAL: $32,989.76


DATE: [Date was not reported]


SECOND: Fuller


DISCUSSION: NO


CAHALANE: YES


FULLER: YES


HART: YES


0:24:22

MOTIONER: Cahalane:


MOTION DETAILS: APPROVAL OF PUBLIC MINUTES


DATE: 05/19/2020


SECOND: Fuller


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


0:24:40

MOTIONER: Cahalane:


MOTION DETAILS: APPROVAL OF PUBLIC MINUTES


DATE: 05/22/2020


SECOND: Hart


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


0:24:54

SIGNATURE FOLDER ITEMS:


Tax abatements; Intent to cut wood and timber; Property tax exemption application- solar; Elderly property tax exemption;


0:25:06

TOWN OFFICES PHONE/ INTERNET/ CAMERA SYSTEMS:


Consolidated Communications; Town offices camera system; Reconditioned desk top; Lack of adequate internet connection; Pricing; Police department telephone use;


0:33:35

FIRE CHIEF/ CERTIFICATIONS:


Testing schedules;


0:36:15

PAYROLL COMPANY:


Paycheck; Travantus; NH Retirement system; ACH Approvals; ADP; W2; 1099; Fee schedules;


0:39:26

COVID-19 REPORTING:


NHDHS Website;


0:40:40

FEMA COVID19 FUNDING REPORTING; EMERGENCY MANAGEMENT:



0:42:33

PLANNING BOARD: COMMUNICATION/ TOWN OFFICES ACCESS


Accessing Town Hall; Drop box; Access keys; Nate Fogg; ZBA; Budget committee;


0:53:50

TRUSTEE/ TRUSTFUND/ PROCESSESS:


Effingham Falls Cemetary; Karen Payne;


0:55:15

ATLANTIC RECYCLING CONTESTING INVOICES:


Improper maintenance;


0:56:17

KITCHEN PHONE LINE/ ROAD SERVICE PHONE LINE CHARGES:


Budget lines; Assessing;


0:59:12

POLICE DEPARTMENT:


Sergeant Ian MacMillan; Certification training;


1:00:14

SELECTMEN ACTIVITY REPORTS:


Legal discussions; Non public; Waste oil collection; False alarm policy; Telephone system; Police department network; Voice over IP; Separation of Office and Police department system; Switches; POE switch; [needs edit: the audio is poor]


1:04:58

SELECTMEN ACTIVITY REPORTS:


Septic system; Back lot back loading practice; Small lot installations; NHDES; Requiring merged lots;


1:07:29

SELECTMEN ACTIVITY REPORTS:


Health ordinances; Septic systems; Septic failure; Violations; Attorney consultation; Subsurface bureau;


1:08:10

SELECTMEN ACTIVITY REPORTS:


Zoning enforcement Officer; Construction.


1:09:08

SELECTMEN ACTIVITY REPORTS:


Request for proposal BOS meeting schedules; June 2, 2020; RFP Bids; Zoning Officer;


1:10:35

MOTIONER: CAHALANE:


MOTION DETAILS: NON PUBLIC IN: TIME: 14:10


SESSION #1 05/27/2020 RSA 91-A:3 II (a)


SESSION #2 05/27/2020 RSA 91-A:3 II (L)


SECOND: HART


DISCUSSION: N


CALAHANE: Yes


FULLER: Yes


HART: Yes


MOTIONER: CALAHANE;


MOTION DETAILS: NON PUBLIC OUT: 15:08


SECOND: HART


CALAHANE: Yes


FULLER: Yes


HART: Yes


MOTIONER: CALAHANE


MOTION DETAILS: TO SEAL THE FOLLOWING:


SESSION #1 05/27/2020 RSA 91-A:3 II (a) STATUS: SEALED


SESSION #2 05/27/2020 RSA 91-A:3 II (L) STATUS: SEALED


SECOND: HART


DISCUSSION: N


CALAHANE: Yes


FULLER: Yes


HART: Yes


1:13:43

BUDGET REVIEW:


GOVERNMENTOVERSITE-COM: Selectmen motion to move from the posted 9:00 am and begin the work session. The meeting was properly posted 24 hours in advance. It is not necessary.


Budget review; Line by line;


2:50:35

MOTIONER: Fuller:


MOTION DETAILS:


To adjourn:


TIME OUT: 16:45


SECOND: Hart


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes

Past Effingham Selectmen Meetings