Effingham Selectmen Meeting | June 8, 2020

Part 1 of 1

Meeting Notes

REFERENCE MEETING NOTES TO NAVIGATE AUDIO All motions, votes and analysis complete.

Line by line budget review. Used oil collection facility options. No truck thruway designations. Review of personnel policy. Town office inclement weather policy. Town office heating/air conditioning.


0:00:01

MEETING DATE: 06/08/2020


TIME IN: 09:00


ROLL CALL OFFICIALS PRESENT: Selectmen: Michael Cahalane; Chuck Fuller; Tom Hart


ROLL CALL OFFICIALS ELECTRONIC: N/A


OFFICIALS ABSENT: None


ADMINISTRATOR: Brian Burke


ADMINISTRATIVE ASSISTANT: Chris Holbrook


NOTE: GOVERNMENTOVERSITE-COM:


This meeting was posted as a work session.


0:06:16

BUDGET Review:


DavidStrauss; Road project invoices; Stevens Road; Payment process; Road project cost controls; Molly Filbrook; Hauling fees; Labor cost; Culvert projects; Grading; Pine River Rd; Granite Rd; Clough Rd; Beaver removal; Quickbooks; Calcium Chloride applications; Spectrum biilling;


0:45:55

BUDGET Review:


Spectrum invoices; Consolidated; Modems; Library internet discounts; Genuity Networks; Chart of accounts; Sub account details; Police internet access;


1:04:15

BUDGET Review:


Meals and rooms tax revenue;


1:06:55

Solid waste Facilities report; Ambulance report; #JohnHatch; Email Correspondence; Covid-19 compensation reporting; Oil collections; Bailey Rd. Contract;


1:13:32

Cemeteries; Long term care; Perpetual care;


1:20:00

Public hearing process during COVID19; Snow Road Bridge; Outdoor public hearing;


1:25:00

Public hearing process; Town offices access; Quarterly tax billing; Bulk mailing;


1:30:00

Tax billing; Public hearing posting; Waste Oil tank; Double tank;


1:35:00

Oil collection containment;


1:40:00

Oil collection options;


1:45:00

Oil collection facilities; Oil collection facilities costs; Double walled tanks;


1:50:00

Oil collection facilities; Off loading; Snow removal safety; Oil collection tank capacities;


1:55:00

Contaminated oil; Transfer station: Swap table; Dump stickers;


2:00:00

Dump stickers; Automobile registrations; Transfer station gloves; Boots stipend; Face shields;


2:05:00

Face masks; N95; Granite Recovery: N95 mask donations; Face Shields; Puncture resistant gloves; Windy Ridge gloves;


2:10:00

Transfer station boots; Gloves; Transfer Station winter jackets; No thru trucks; Waste Management;


2:15:00

No trucks road designations; Compactor turn buckles; Truck routes; Selectmen sign ordinance;


2:20:00

Selectmen authority regarding no truck through signage; No truck throughway fines; No truck throughway Enforcement; Stop sign permits; State list of Stop sign permits; Cemetery plot fees;


2:25:00

Paving bids; Paving bid unit price; Paving bids tonnage; Asphalt delivery cost calculations;


2:30:00

Bid quote information; District #1 asphalt costs; Tonnage; Pike Industries; GMI Asphalt;


2:35:00

Budget Committee legal spread sheet costs; Abatement mediation meeting; State bid pricing; Personnel policy; Employee hours;


2:40:00

Personnel policy; Part 7; Part 4; Definitions; Harassment; Recruitment; Part 1; Town Selectmen to Board of Selectmen; Regular full time/part time; At will employees; Contracted employees;


2:45:00

Library employees; Chief of Police; Legal review; Part 2 administrator structure; Purpose of policy; Singular versus plural; Seasonal employee hours;


2:50:00

Temporary employee; Consultant; Benefits defined by contract; Contracted employees; Seniority; Drug and alcohol;


2:55:00

Posting available positions; 354-a:; Discrimination; Commission of Human Rights;


3:00:00

Nepotism; Immediate family member definition; Legally adopted children; Compensation; Pay dates; Monthly versus weekly paychecks; Payroll services: ADP; Check mate; Paper checks versus direct deposits; Paycheck dispersement; Selectmen paycheck approvals; Performance merit salary increases;


3:10:00

Job descriptions; Evaluation process; Performance evaluations; Disciplinary actions; Use of Drugs and alcohol; Smoking; Right to know law; Personal information; Lawsuits; Discovery; Information redaction;


3:20:00

Personnel information redaction; Selectmen access to personnel file information; Securing personnel information; Smoking areas; Smoking restrictions; Re hire policy; Background checks; Transfer operators; Money handling; Emergency closing; Governor Wentworth Regional School District inclement weather process;


3:30:00

Town office closing process; Town department closing authority; Determining road weather/conditions;


3:40:00

Town office weather closing process; Facebook; Department head weather closing input; Email addresses; Email policy; Internet use policy; Cash handling; Scheduling employee vacation; Junk yard list; Administrative warrants; Turnbuckle; Waste Management; Police Chief; Traffic Enforcement; Compactor functions;


3:50:00

Champion Hill no through trucking; Town offices heating/ air conditioning; Split systems; Forced hot air; Ambulance report; Call volume; Madison; Freedom; Ossipee; North Conway;



3:54:10

MOTIONER: Fuller:


MOTION DETAILS: To adjourn


TIME: 12:54


SECOND: Hart


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes

Past Effingham Selectmen Meetings