Effingham Selectmen Meeting | August 25, 2020

Part 1 of 1

Meeting Notes

Manifest: $23,369.14. Elm Street Bridge project. Town owned property bids. Green Mountain Road project. Pine River Culverts. Winter Road Contract.


0:00:01

MEETING DATE: 08/25/2020


TIME IN: 09:00


ROLL CALL OFFICIALS PRESENT: Selectmen: Michael Cahalane


ROLL CALL OFFICIALS PRESENT: Selectmen: Chuck Fuller


ROLL CALL OFFICIALS PRESENT: Selectmen: Tom Hart


ROLL CALL OFFICIALS ELECTRONIC:


OFFICIALS ABSENT: None


TOWN ADMINISTRATOR: Brian Burke


ADMINISTRATIVE ASSISTANT: Chris Holbrook


OTHERS PRESENT: #RandyBurbank


OTHERS PRESENT:


NOTE: GOVERNMENTOVERSITE-COM:



0:03:53

REVIEW OF MEETING FOLDERS:


[Unstructured cross talk]: Sealed bids; Cut off date; Budget structure; Payroll liability; Salaries; Employees; Medicare; Police; Insurance; Retirement system; Round Cabin; Calahane new Office;


0:10:00

REVIEW OF MEETING FOLDERS:


[Unstructured cross talk]: Paving; Security company; Payroll approvals; Incurred costs; Court cases; Domestic violence; Bees; JB Pests;


0:15:00

REVIEW OF MEETING FOLDERS:


[Unstructured cross talk]: Hornets; Data storage device; Health Trust invoice; Former employee;


0:20:00

REVIEW OF MEETING FOLDERS:


[Unstructured cross talk]: #RandyBurbank; [inaudible cross talk-3 individuals speaking at once] RSA 91-a:2 (c) Each part of a meeting required to be open to the public shall be audible or otherwise discernable to the public at the location specified in the meeting notice as the location of the meeting.



0:30:00

REVIEW OF MEETING FOLDERS:


[Unstructured cross talk]: Manifest; Categories; Quickbooks; Purchases;


0:40:00

REVIEW OF MEETING FOLDERS:


[Unstructured cross talk]: Posting budget to actual; Health trust; Family plans; Singe plans; Life insurance;


0:44:19

MOTIONER: Cahalane


MOTION DETAILS:


MANIFEST TOTAL: $23,369.14


SECOND: Hart


DISCUSSION: NO


CAHALANE: YES


FULLER: YES


HART: YES


0:44:33

MOTIONER: Cahalane:


MOTION DETAILS: APPROVAL OF PUBLIC MINUTES


DATE: 08/18/2020


SECOND: Fuller


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


0:44:55

MOTIONER: Cahalane:


MOTION DETAILS: APPROVAL OF WORK SESSION PUBLIC MINUTES


DATE: 08/18/2020


SECOND: Fuller


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


0:45:17

MOTIONER: Cahalane:


MOTION DETAILS: APPROVAL OF NON PUBLIC MINUTES


DATE: 08/18/2020


SECOND: Hart


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


0:45:31

SIGNATURE FOLDER:


Purchase/Sales agreement; MAP: 413 LOT: 026; Town office Heating system; White Mountain propane; Bid Process: Yhi76MFY7ZCEUYLtsuNqaYExDJnlZpzS Gas line; Election planning; Tent;


0:52:25

ACTION FOLDER:


HEB finalized contract; USDA; #ChrisFournier; Federal requirements; Snow Road USDA grant; #MikeHanson; NHDOT specifications; Prefabrication; School scheduling; May; Elm Street Bridge; Abutment crack; Elm Street paving; Membrane installation;


1:00:00

ACTION FOLDER:


Town owned property sealed bid opening; Abutter: Map: 406 Lot: 011; Ripley: [needs edit]; Kenard [needs edit]


1:03:28

MOTIONER: Cahalane:


MOTION DETAILS: To accept the bid for map 405 lot 011; $6,110.00


SECOND: Hart


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


1:04:05

ACTION FOLDER:


Purchase and sales agreement for Map 404 lot 006;


1:05:13

Zoning officers report; [_____Card]; ARC Thank you; American Red Cross; NRRA income report; Transfer station; Special revenue fund; Bank Account; Food Drive poster; Food bank; Needs list; Election day donation table; #KarenPayne; Bees nest; Health trust plans; Transfer Station income; RD Paving Performance bonds; [Green Mountain ]Road discussion/Report; #PikeIndustries; #GaryDean; Flat road; Road crown specification; NHDOT specifications; Cost of improvement;


1:13:38

Cahalane reports of an emergency phone meeting to all members to discuss roads, he states he established a decision to cause an action. [Establish that minutes were created for this emergency meeting that was not posted.]


Reason for statute: Prevent illegal decisions out of public view:


RSA 91-a:2 III( b) Except in an emergency, a quorum of the public body shall be physically present at the location specified in the meeting notice as the location of the meeting. For purposes of this subparagraph, an "emergency" means that immediate action is imperative and the physical presence of a quorum is not reasonably practical within the period of time requiring action. The determination that an emergency exists shall be made by the chairman or presiding officer of the public body, and the facts upon which that determination is based shall be included in the minutes of the meeting.



1:14:38

Paving; Surface coat; Hauling slips; Tonnage slips; #RonEvans; Shouldering; Pine River Culvert; Driveway transitions; Winter Road Contract advertising;


1:19:59

TOWN ADMINISTRATOR ACTIVITY REPORT:


Phone company; Equipment installation; List of existing phone numbers; Copper lines; Location of lines; Phone usage; Police; Planning/Zoning; Emergency Management performance grant;


1:23:37

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1:24:23

TOWN ADMINISTRATOR ACTIVITY REPORT:


Emergency Management performance grant; Emergency management center; #RandyBurbank; Citizen Bank; Bank of New Hampshire transfers; Grant application; Covid19 Election funding; Cost share; Absentee Ballots;


1:33:05

MOTIONER: Fuller:


MOTION DETAILS: To authorize the Town Administrator to process the covid19 election funding grant.


SECOND: Hart


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


1:33:10

TOWN ADMINISTRATOR ACTIVITY REPORT:


Winter Road maintenance contract; Sanding; Salting; Contract details; Cost of salt/sand; Data storage; #TeresaSwanick; Planning Board; Video recording equipment installation;


1:44:17

SELECTMEN ACTIVITY REPORTS:


Cemetary hydro-seeding; Green Mountain Road speeding; ISO Fire suppression; #RandyBurbank; 911 Call performance; Action Ambulance; Speed limit analysis; Intent to cut; NH Retirement increase correction; Beaver activity; Report of downed wire; Transfer Station hiring signs; PD/public safety reports;


2:00:00

SELECTMEN ACTIVITY REPORTS:


Gravel road grading; Driveway exit/egress; Bailey Road; Cemetary plot guidelines; Plantings; Flowers; Fire inspection audit document; Commercial property; Scheduling public hearing; Gated communities access; Fire Inspection ordinance; Elm Street Bridge Joint installation: Police presence; SHERIFF: background checks; Ossipee PD; Budget versus actual; Liabilities; Town Legislative body; Covid19 revenue;


2:15:00

SELECTMEN ACTIVITY REPORTS:


Covid19 revenue/Expense reporting; Capital Improvement Plan; GASB compliance; Inventory data collection; Definition of asset; Gravel Road maintenance file; Eversource pole/Hole; Lourdes Hill; Special revenue fund; DRA;


2:28:18

Segregation of accounts; Elm Street Bridge; Warrant article; Capital reserve accounts; Funds segregated returned to the general fund and spent; MS535 revenue; Camp Marist; Utilities settlement; [


2:32:55

SELECTMEN ACTIVITY REPORTS:


Motor vehicle account; General checking account; Sweep account interest; #RonEvans; Ditch line maintenance; PD Access; Green Mountain Road project; Road Grading; Hunters Pond Road; Health Officer occupancy regulations; LuRAVa6dWHpEzkSPUYc23CzzL47uBKlQ Reported: Property without electricity; Property without septic systems; Junk yards/Yards of junk regulations; General assistance officer; GASB requirements;


2:45:20

SELECTMEN ACTIVITY REPORTS:


Personnel policy; Indemnification; Health Officer authorizations to access private property; Zoning Officer activities; Waivers/Private property zones; [Intent to cut signature: No information provided]; NHRS; NH Retirement System; Sept 10, 2020 10:00 am auction notice;; New gas line installation; Outside regulator; Town Office HVAC installation details; Avatar assessment process; Tax billing; Setting school/County tax rates;


3:01:22

NOTE:


The Town Admin states before they go into Non Public the selectmen should discuss with town departments about the telephone system. It cannot be determined if a quorum of the board attended this "meeting." Discussing the telephone system upgrade does not fall under the non public exemptions.


MOTIONER: CAHALANE:


MOTION DETAILS: NON PUBLIC IN: TIME: 12:02


SESSION #1 04/15/2020 RSA 91-A:3 II (a)


SECOND: FULLER


DISCUSSION: N


CALAHANE: Y


FULLER: Y


HART: Y


3:12:57

MOTIONER: CALAHANE;


MOTION DETAILS: NON PUBLIC OUT: 12:10


SECOND: HART


CALAHANE: Y


FULLER: Y


HART: Y


MOTIONER: CALAHANE


NOTE: No motion to seal the non public minutes.


3:13:23

MOTIONER: Cahalane:


MOTION DETAILS:


To adjourn:


TIME OUT: 12:13

Past Effingham Selectmen Meetings