Effingham Selectmen Meeting | September 15, 2020

Part 1 of 1

Meeting Notes

MANIFEST TOTAL: $14,036.16. DELLINQUENT TAXES: $533,985.60. Waste oil containment building. Bridge/Road project updates. Fire Inspection ordinance. Personnel policy review.


0:00:01

MEETING DATE: 09/15/2020


TIME IN: 09:00


ROLL CALL OFFICIALS PRESENT: Selectmen: Michael Cahalane


ROLL CALL OFFICIALS PRESENT: Selectmen: Chuck Fuller


ROLL CALL OFFICIALS PRESENT: Selectmen: Tom Hart


ROLL CALL OFFICIALS ELECTRONIC:


OFFICIALS ABSENT: None


TOWN ADMINISTRATOR: Brian Burke


ADMINISTRATIVE ASSISTANT: Chris Holbrook


OTHERS PRESENT:


OTHERS PRESENT:


NOTE: GOVERNMENTOVERSITE-COM:



0:00:53

MEETING FOLDER REVIEW:


Sheriff's department; Notification of Wireless tower; Wakefield; Postage locations; Reimbursement Lakes Region Planning commission; Hazardous waste day; Town offices non asbestos floor tiles; Oil containment systems;


0:10:00

MEETING FOLDER REVIEW:


Oil containment systems; Concrete; #LennyEspie; Cemetary; Incident report; Primex;


0:15:00

MEETING FOLDER REVIEW:


Budget review; #DavidStrause; DRA; MS535; Auditor data; Transfer station position: Transfer station applicant; Non Public


0:20:00

MEETING FOLDER REVIEW:


Transfer station position: Non Public schedule; Mail folder: Zoning officer report; Green Mountain Roadwork; Solid waste re certification;


0:25:00

MEETING FOLDER REVIEW:


Wireless tower installation; Wakefield; Notification; Properties; Town valuation of property; 50,000,000.00; 5 year re valuation; Yellow tax cards;


0:30:00

MEETING FOLDER REVIEW:


Tax assessing; Property values; Avatar appointments with property owners regarding valuation;


0:35:00

MEETING FOLDER REVIEW:


Sale of town owned properties; Property auction; ["some of these will be going to conservation in the town"]; PA37;


0:37:47

MOTIONER: Cahalane


MOTION DETAILS:


SCHOOL PAYMENT: Not reported


TOWN OPERATING EXPENSES: $14,036.16


MANIFEST TOTAL: $14,036.16


SECOND: Hart


DISCUSSION: NO


CAHALANE: YES


FULLER: YES


HART: YES


0:38:00

MOTIONER: Cahalane:


MOTION DETAILS: APPROVAL OF PUBLIC MINUTES


DATE: 09/09/2020


SECOND: Fuller


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


0:38:37

MOTIONER: Cahalane:


MOTION DETAILS: APPROVAL OF NON PUBLIC MINUTES


DATE: 09/09/2020


SECOND: Fuller


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


0:38:53

MOTIONER: Cahalane:


MOTION DETAILS: APPROVAL OF PUBLIC MINUTES (Work session)


DATE: 09/09/2020


SECOND: Fuller


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


0:39:06

SIGNATURE FILE:


[Abatement: no details provided] Real estate transfer tax;


0:40:31

ACTION FOLDER:


[Incident report: no details provided]; Waste oil containment construction: Deposit; Floor cleaning update;


0:41:23

ADMINISTRATOR ACTIVITY REPORT:


Election finances; Forms; SOS Office; Accounting clerk; Absentee ballots; GOFERR; Election costs; Tent;


0:45:00

ADMINISTRATOR ACTIVITY REPORT:


Tent rent; Consolidated Communications; Telephone system upgrade delay; Email malfunction; Fire Department GOFERR funds;


0:50:00

ADMINISTRATOR ACTIVITY REPORT:


Fire Department GOFERR funds; Fuel/Mileage; Budget lines;


0:53:00

SELECTMEN ACTIVITY REPORT:


Oil containment building; Grant funds; Oil collection barrels; 3 year plan; 10 Green Mountain Road; Dog ordinance; Delinquent taxes: $533,985.60; Public posting of tax delinquencies; Video camera system; Lords Hill Fire Department; Effingham Preservation Society;


1:00:00

SELECTMEN ACTIVITY REPORT:


Effingham Preservation Society event; Historic Town Hall; Outside movies; LCHIP; Missing pole; Lords Hill; Pole replacement; Eversource;


1:05:00

SELECTMEN ACTIVITY REPORT:


Pole replacement; Eversource; Burial/Cemetary; Bridge project updates; Concrete abutment repairs; Snow Road Bridge; HEB; USDA;


1:10:00

SELECTMEN ACTIVITY REPORT:


HEB; Pine River Road culvert; NHDES; Improper mail box installations; Police Department access; Floor waxing; Town office cleaning;


1:14:25

MOTIONER: Cahalane:


MOTION DETAILS:


To recess:


1:15:20

WORK SESSION:


Fire inspection ordinance: RSA 47:22; Selectmen authority; Transfer station;


1:20:00

WORK SESSION:


Fire inspection ordinance: Adoption language; Penalties;


1:25:00

WORK SESSION:


Fire inspection ordinance: Local regulation enforcement; RSA 502-a 11-a; Properly adopted by enabling statutes; RSA 502-14; Land use statutes;


1:30:00

WORK SESSION:


Fire inspection ordinance: Administrative enforcement; RSA 676;


1:35:00

WORK SESSION:


Fire inspection ordinance: Title and authority; Transfer station recycling ordinance;


1:40:00

WORK SESSION:


Fire inspection ordinance: Formatting of ordinance document; Indemnification; Indexing Selectmen decisions;


1:45:00

WORK SESSION:


Indexing Selectmen decisions;


1:47:28

WORK SESSION:


Personnel policy: Table of contents; Definitions; Town meeting approval; Anniversary dates; Pre employment; Probationary period; Confidentiality; Compensation;


1:55:00

WORK SESSION:


Personnel policy: Evaluations; Drug and alcohol; Unlawful possession; Formatting;


2:00:00

WORK SESSION:


Personnel policy: Document formatting; Drug and alcohol; Smoking; Drug testing results;


2:05:00

WORK SESSION:


Personnel policy: Emergency closing; Internet use; Email accounts; Document formatting;


2:10:00

WORK SESSION:


Personnel policy: Harassment; Non discriminatory; Discipline; Appointed officials; Elected officials; Social media; Free speech;


2:15:00

WORK SESSION:


Personnel policy: Elected officials; Appointed officials; State law: Appointed versus Elected;


2:20:00

WORK SESSION:


Personnel policy: Appointed versus Elected; Vacation time; Number of hours budgeted; People working two separate jobs: #BradleyStewart; Snow shoveling/Transfer station attendant; Contract/Paid as employee; Two different hourly wages; 1099; Hourly employee; Tracking payroll;


2:25:00

WORK SESSION:


Personnel policy: 1099; Hourly employees; Tracking payroll; Holidays; Separation dates;


2:30:00

WORK SESSION:


Personnel policy: Snow days; Compensation rates; Holidays; 1/2 days;


2:35:00

WORK SESSION:


Personnel policy: Holidays; Sick leave; Part time employees; Earned time; Funerals;


2:40:00

WORK SESSION:


Personnel policy: Funeral allowance; Maternity leave; Legal consultation;


2:45:00

WORK SESSION:


Personnel policy: Workmans compensation; Insurance; Full time/Part time; Negotiated contracts; Contractor/Employee definitions; Police;


2:50:00

WORK SESSION:


Personnel policy: Contractor/Employee definitions; Health Trust; At will employee;


2:55:00

WORK SESSION:


Personnel policy: Health Trust contributions;


3:00:00

WORK SESSION:


Personnel policy: Monthly insurance; COBRA rates; Federal law; Direct deposit; Compensatory time; Retirement; Sick leave;


3:05:00

WORK SESSION:


Personnel policy: Compensatory time; Retirement; Sick leave; Compensation: #Computer; Lack of authorizations; Manifest approvals; Financial policy;


3:10:00

WORK SESSION:


Personnel policy: Submitting receipts; Reimbursement; Employee benefits;


3:15:00

WORK SESSION:


Personnel policy: Employee benefits; Family medical leave; Employee notification; At will employee; Termination of employment; Legal consult;


3:20:00

WORK SESSION:


Oil contract; Dog policy; RSA 466:31; Adoption process; Town Meeting;


3:25:00

WORK SESSION:


I9; W4 forms; RSA 466:30 b; Amendment process; Federal requirements: I9; W4;


3:32:52

MOTIONER: Cahalane:


MOTION DETAILS:


To adjourn:


TIME OUT: 00:00 End time not collected


Past Effingham Selectmen Meetings