Effingham Selectmen Meeting | October 6, 2020

Part 1 of 1

Meeting Notes

MANIFEST: $51,670.73 WINTER ROAD CONTRACT: $749,250.00. Used oil containment facility. Community Planning Commission. Elm Street Bridge project. Pine River Road culvert. Road maintenance.
Town owned property/Conservation commission. Budget reviews. Proposed warrant articles.


0:00:01

MEETING DATE: 10/06/2020


TIME IN: 09:00


ROLL CALL OFFICIALS PRESENT: Selectmen: Michael Cahalane


ROLL CALL OFFICIALS PRESENT: Selectmen: Chuck Fuller


ROLL CALL OFFICIALS PRESENT: Selectmen: Tom Hart


ROLL CALL OFFICIALS ELECTRONIC:


OFFICIALS ABSENT: None


TOWN ADMINISTRATOR: Brian Burke/ Audrey Frasier


ADMINISTRATIVE ASSISTANT: Chris Holbrook


OTHERS PRESENT: Reference: #nameslug


OTHERS PRESENT: Reference: #nameslug


NOTE: GOVERNMENTOVERSITE-COM:



0:10:00

MEETING FOLDER REVIEW:


Fuller: #Cahalane; Consolidated legal documents; Eversource; Abatement legal notices; Property taxes; #BeckyMason; Carroll County Broadband Committee; #Frasier: New Town Administrator; Meeting processes; Purchase agreement police cruiser; Police vehicle accessories; Outside agency funding requests; Technology invoice; Backup hardware/software; Carbonite; 8 Terabytes; Agenda process; Signature folder review; School/Elections; Junk yard violation letter; Post office box; Hand delivery; #Strauss; #Burke; Driving people to drink; Mutual feeling society; Meeting folder preparation; Election day flags; Flag locations;


0:20:00

MEETING FOLDER REVIEW:


Cahalane; #Holbrook; #Fuller; Election flag locations; Evelin Wood Speed reading;


0:21:38

MOTIONER: Cahalane


MOTION DETAILS:


MANIFEST TOTAL: $51,670.73


SECOND: Hart


DISCUSSION: NO


CAHALANE: YES


FULLER: YES


HART: YES


0:21:59

MOTIONER: Cahalane:


MOTION DETAILS: APPROVAL OF PUBLIC MINUTES


DATE: 09/29/2020


SECOND: Hart


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


0:22:14

MOTIONER: Cahalane:


MOTION DETAILS: APPROVAL OF NON PUBLIC MINUTES


DATE: 09/29/2020


SECOND: Fuller


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


0:22:29

Property transfer declarations; Property auctions; 4 parcels; Planning Board; 2020 Election posting read into record; Large tent;


0:23:33

MOTIONER: Fuller:


MOTION DETAILS:


To award the Winter Road maintenance contract to Evans Brothers; $749,250.00 for 3 years.


SECOND: Hart


DISCUSSION: #Cahalane: lower bidder; Consistent performance; Bid process followed; Emailed bid not accepted; Need to sign and certify bonding requirement met.


CAHALANE: Yes


FULLER: Yes


HART: Yes


0:27:04

Zoning officer report document; Junk yard notice; #police #Duchesne; Violation service; Police vehicle maintenance; Septic system approvals; Library light repair; NRRA special revenue fund; Scrap metal; Administrators comments; #Burke; Planning Books; HEB email address; Police cell phone battery issue;


0:30:00

Police cell phone battery issue; #Butts; Communication budget line item; Telephone Budget line item; Town Clerk/Tax Collector budget line; Planning/Zoning; General assistance budget line item; Consolidated budget line item; Police data transmission budget line item; Copper line; Transfer station; $42,193.77 Check; Biennium budget; State check; Student count; $36,000.00; Anticipated funds; NOTE: $42,193.00**; #TeresaSwanick; Email setup; #Duchesne; Transfer station revenue account; NRRA; Container transfer; Metal; Glass; #Hart: Oil containment project; Contaminated oil; Clean Harvest, Inc.; Oil sampling; Oil analysis; $165.00 trip charge; $1.00 per gallon; Sample charge: $85.00; Oil drum use; Handling contaminated oil; Paint thinner;


0:40:00

Handling contaminated oil; $400.00 charge; $800.00 per drum; PCP Contamination; Old oil; October 10, 2020; 9:00 am- 2:00 pm; Fire Department open house; Website posting; #Fuller: Carroll County Broadband; Business/Government grants; Legislative actions; Community Communication districts; Adding Warrant; Community planning commission; Grant acceptance authority; Warrant article: Bonding; #Hilland; Transfer station; Oil containment area; Concrete slab; Angle iron; Transfer station continued education certification training; Library; October 15, 2020; 9:00-12:00; Training new employees; Town house Road mail box installation;


0:50:00

Town house Road mail box installation; Jacobs Glass; Historic window restoration; Moose plate grant funding; Eversource Library light; Heating unit; Town Office HVAC: Rating of safe; HEB; Elm Street bridge wetlands permit; NHDES; Pine River Road culvert; 3 2 foot culvert installation; PK Motel; NHDES permit timeline; Firehouse 2 repairs; Budgets; 10/14/2020; Historic district; Planning Board; Zoning board of adjustment; Conservation Commission; Town Forester; Zoning officer;


1:00:00

Budgets; Funding levels; Deeding over property to the conservation commission Province Lake; Hutchins Pond Road; Trucking/Traffic from Ossipee; No through truck signs; DRA yellow card; Exterior dimensions; Oct 1, 2020; Avatar appointments; Background checks; Personnel policy; Oct 14, 2020; Work session agenda; Health trust; Access; Town office closures: Oct. 12,13 2020; Columbus day; #Burbank; Fire station staffing; 260 work days; Warrant article versus budget item;


1:10:00

Budget committee; #Strauss; Warrant article; Ron Evans; Road patching; Wash boarding; Snow Road; New boiler installation; Generator; Autofill; Tank size; 1000 gallon tank; Annex heat; Auditor field work; Auditor work space; Oct. 19, 2020; Town Clerk/Tax collector budget; Treasurers budget; Library budget; Supervisor of the checklist budget;


1:21:36

RECESS:


Engineering; Start date; Bridge; Budgets: Zoning board Adjustment; Legal budget; Planning board; Conservation commission; Covid-19; Trail maintenance; Signing over property to conservation commission; Trails; Water testing; Tree removal; Provence Lake area; Zoning officer; Town Forester; Historic district commission;


1:30:00

Budgets: Library; Supervisor of the check lists; Elections; School district; Covid-19; Town Clerk/Tax collector; Software cost increase; Salary increase; Postage cost; Election/Registration; Advertising; Mileage; Covid-19 compensation funds;


1:40:00

Election expenses; Covid-19 reimbursement; PPE; Tent rental; FEMA; Library; Treasure; Financial banking supplies; Wire transfers; Bounced checks; Citizens Bank; Bank of New Hampshire; #Claudia; Service charges;


1:50:00

Credit card charge bounce fees; Deputy treasurer salary line; Treasurer salary line; Deputy Treasurer responsibilities; Deputy Treasurer work schedule; Check signing; Manifest approvals; Treasurers' statutory responsibilities;


2:00:00

Budgets: Telephone; Contract review; Communication budget; Spectrum; Fire Department; Transfer station; Library; #EricJones; Historic commission budget; Oct. 19, 2020; Forestry Truck maintenance; Equipment; Training; Fire fighter reimbursement; Fire prevention; Smokey the Bear; $1,000.00; State matching funds;


2:10:00

Budgets: Fire Warden; Fire department coordination; Emergency Management; Generators; #burbank; 3 generators; Mileage; Generator repairs; Emergency maintenance; Trust fund creation; Generator; Propane generator; Generator heating; Age of generators; Hour metering; 25 years; Emergency evacuation center; Fire station; Generator Warrant: Trust fund creation; General assistance; $14,000.00; Welfare Officer; $15,000.00; $12,000.00; Legal budget line; Education;


2:20:00

Budgets: Fire department; Mutual Aid dues; Warrant article; Compensation; Fire prevention; Disease protection; Fuel; General expenses; Training; Call volume; Certification; Mileage; Member compensation; #Frasier; Budget committee; #Duchesne; #police; Oct. 19, 2020; Historic district; Supervisor of the checklist; Library; Oct. 27, 2020; Budget committee; Oct. 24, 2020;


2:27:47

MOTIONER: Hart


MOTION DETAILS:


To adjourn:


TIME OUT: 11:35

Past Effingham Selectmen Meetings