Effingham Selectmen Meeting | October 14, 2020

Part 1 of 1

Meeting Notes

MANIFEST: 10/14/2020 $22,865.14. DELINQUENT TAXES: $497,370.00 Ossipee Planning Board/Angelini Gravel pit/Dunken Lake Road. Elm Street Bridge repair update. Culvert replacement completion timeline. Bailey Road project feasibility study.
Town Office server virus susceptibility. Town Office Technology evaluation/Replacement plan. Town offices HVAC/Sale of pellet boiler. Department budget review/Discussion. Charter Oak Masonic Lodge Historic Town Hall Donation.


0:00:01

MEETING DATE: 10/14/2020


TIME IN: 09:00


ROLL CALL OFFICIALS PRESENT: Selectmen: Michael #Cahalane


ROLL CALL OFFICIALS PRESENT: Selectmen: Chuck #Fuller


ROLL CALL OFFICIALS PRESENT: Selectmen: Tom #Hart


OFFICIALS ABSENT: None


TOWN ADMINISTRATOR: Brian #Burke/ Audrey #Fraiser


ADMINISTRATIVE ASSISTANT: Chris #Holbrook


OTHERS PRESENT: Reference #NameSlug


OTHERS PRESENT: Reference #NameSlug


NOTE: GOVERNMENTOVERSITE-COM:



0:00:02

REVIEW OF MEETING FOLDERS:


Fuller: Waste Management containers; Accounts; #Cahalane: Glass container; Overflow containers; 30 Yards; Invoicing; Compactor; Roll off; Elm Street Bridge; Permitting; #Fraiser; HEB Engineering; $10,000.00 under budget; #Hart: Schedule of items; Change order; Abutment; Boiler; Photos; MS1; Timber tax levy; Freedom food pantry donations; #KarenPayne;


0:10:00

REVIEW OF MEETING FOLDERS:


Cahalane: Exemption?; #Burke; #Strauss; #Fraiser; Test run; 15 minutes; #Duchesne; Time sheets; Payroll; Town office floor waxing; Town office cleaning contractor compensation; Consolidated Communications; Cable line installation; Helicopters; Marijuana;


0:20:00

REVIEW OF MEETING FOLDERS:


Helicopters; Marijuana; Conservation Officers; Customer ID numbers; Bulk containers; Single stream; Demolition; Tracking containers; Tracking numbers; Separate billing; Municipal Solid Waste; Summary report request; $8,600.00; Health Officer; Ossipee Planning Board; Subdivision; Angelini Gravel Pit; Regional Impact Study; Town of Ossipee; NRRA meeting;


0:30:00

REVIEW OF MEETING FOLDERS:


Green Mountain Conservation meeting;


0:31:11

MOTIONER: Cahalane


MOTION DETAILS:


MANIFEST TOTAL: $22,856.14


SECOND: Hart


DISCUSSION: NO


CAHALANE: YES


FULLER: YES


HART: YES


0:31:22

MOTIONER: Cahalane:


MOTION DETAILS: APPROVAL OF PUBLIC MINUTES


DATE: 10/06/2020


SECOND: Hart


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


0:31:42

MOTIONER: Cahalane:


MOTION DETAILS: APPROVAL OF WORK SESSION PUBLIC MINUTES


DATE: 10/06/2020


SECOND: Fuller


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


0:32:00

Summary inventory valuations; MS1; DRA; Winter Road Contract; Evans Brothers; Change order; HEB; Elm Street Bridge repair update; Abutments; Crack repair; Wetlands permit requirement;


Under budget; Completion timeline; Right of way violation letters; Timber tax levy; Road conditions; Stevens; Hunters Bridge; Rt 153; Dirt to asphalt transition; Snow Road;


Zoning Officer report; Non public request; Junk yard violation notices; Health Officer Nomination process; Freedom food pantry; Ossipee Planning Board; Dunken Lake Road; Angelini Gravel Pit;


NRRA meeting; Green Mountain Conservation meeting; #Burke: ADMINISTRATORS REPORT: Pine River Road culvert replacement; #Strauss; Permit review; HEB;


0:40:00

HEB engineering fees; Invoices; Culvert replacement completion timeline; Road Reconstruction Warrant article; Green Mountain Road; #Strauss; Construction budgeting; #EvansBrothers;


Pine River Road update; Emergency permitting; NHDES; HEB; Consolidated Communications; Audit schedule; Audit material; Quickbooks; Electrical work; Receptacle installation; Cable installation;


Equipment rack; Video live streaming; #LynnHart; #Fraiser: Zoom testing; Recording; Video recording storage; YouTube; Bandwidth;


0:50:00

Fraiser: Town of Albany; Zoom pricing; Bandwidth; YouTube; Town Office server issues; Avatar software update; Computer virus; Sever reboot; Virus scan; #Burke: Server 11 years old;


Town Office computer replacement plan; CIP; Equipment upgrades;


1:00:00

Technology fund; Equipment age; Equipment replacement; Software upgrades; Data back-up; Microsoft; Server software; Server costs; Solid state hard drives; Cloud back up storage;


Virus susceptibility; Technology contract maintenance; Microsoft Windows security updates; Technology review; Video equipment;


1:10:00

LynnHart; Equipment upgrades; Tax collector; Town clerk email use; #Strauss:Technology evaluation; SELECTMEN ACTIVITY REPORTS: #Hart: Baily Road project; Feasibility study; Province Lake;


1:20:00

Cahalane: Province Lake; #Hart: Fire Station facility condition evaluation; #Fuller: Gable end condition; Generator enclosure condition; RFP; Consolidated Communication site work; Cable installation;


Hart: Clean Harvest, Inc.; Oil Containment; Oil Collection; Delinquent taxes: $497,370.00; USDA Grant; #Fuller: Carroll County Broadband Committee;


1:29:55

MOTIONER: Fuller:


MOTION DETAILS:


To agree to create a warrant article for March town meeting to see if the Town is willing to be part of the Broadband feasibility study.


SECOND: Hart


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


1:30:42

Fuller: Caulker Hill Road [Needs edit]; Road Width; Snow Road Bridge replacement; Utility pole location; Ledge; Road widening; #RonEvans; Maple tree removal; Lourdes Hill Road;


Utility wire damage; Consolidated Communication; Fire Station entrance/egress; Eversource; Utility Commission; Missing utility pole; District 3; #Holbrook;


Cahalane: Colcord Hill Road [needs edit]; Right of way; Pole guideline; Ledge removal; Storm water control; Champion Hill Road; Effingham Elementary School; Dig Safe; Historic Town Hall project; Town Report;


Espie: Donation: Charter Oak Masonic Lodge:


$10,000.00 Donation; LCHIP matching grant; Freemasons;


1:40:00

Transfer station Continuing Education (CE) training; Town Library; Revaluation of Properties; On demand video: CE training; HEB DES engineering plans; Town office HVAC installation;


Pellet boiler/Pellet silo sale; #Cahalane: American Equipment group, Inc.; #Fuller: Fire House open house; Action Ambulance;


Cahalane: Action Ambulance performance; Memorial Hospital; #JohnHatch; Box truck; #Cahalane: State Heath officer appointment legality; #SophiaJohnson;


Hart: Deputy Health officer appointment; #Cahalane; General road grading;


1:50:00

Cahalane: Snow Road culvert; Pellet Boiler performance; Maintenance expenses; Utility room dust accumulation; Flat roof access hazard; High efficiency propane furnace;


USDA; Snow Road Bridge project funds; Contract review process; HEB; Audit schedule; MS535; MS434; MS123; DRA required forms;


Cahalane: Health Trust; Signature authority; #Fraiser: Administrator training; #Burke: Remote access assistance;


2:00:00

Cahalane: Budget review process; Department scheduling; Town Clerk; Tax Collector; Treasurer; Supervisors of the checklist; Budget Committee;


Planning Board; Historic District; Zoning Officer; Forester; #Strauss; #Hart: Historic district meetings; Library; #GraceFuller;


CIP; Clean Harbor, Inc; Police; Fire Department: #Burbank; #Duchesne; Fire Warden; Emergency Management; Bank charges/Fees line item;


2:10:00

Treasurer declining reelection; Treasurer budget; Deputy Treasurer appointment; Deputy Treasurer compensation; Stipends; QuickBooks; Transparency;


Town Clerk/Tax Collector; Library budget; Elections; Stipends; Supervisor/Checklist; #Burke: GWRSD election poll work; School Election voter checklist;



2:20:00

Midterm elections; 2020 budget cycle; Ballot Clerks; Police Department budget; #Duchesne; Dog Officer budget; Fire Warden budget; Historic District budget;


Burke: Quickbooks; Supervisors/Checklist GWRSD compensation; #TimEldridge; Mileage compensation; #CheryleFerrick; Voter list oversight;



2:30:00

Supervisors/Checklist budget; GWRSD elections; Mileage compensation; #Hart: Consolidated Communications; Cable installation; LD connector; Compile Warrant articles;



2:35:04

NOTE: BOS Chair #Cahalane: motions and is seconded by #Fuller: to go into recess until 12:45 pm; BOS reports that after the recess they will move into Non public; Employment issue; Legal issue; No stated exemptions given as required:


No confirmation the Non public occurred as the conference call is muted and returns with no mention of the reported Non Public sessions;


RSA 91-a: 3 I. (b) Any motion to enter nonpublic session shall state on its face the specific exemption under paragraph II which is relied upon as foundation for the nonpublic session. The vote on any such motion shall be by roll call, and shall require the affirmative vote of the majority of members present.


RSA 91-a: III. Minutes of meetings in nonpublic session shall be kept and the record of all actions shall be promptly made available for public inspection, except as provided in this section. Minutes of such sessions shall record all actions in such a manner that the vote of each member is ascertained and recorded. Minutes and decisions reached in nonpublic session shall be publicly disclosed within 72 hours of the meeting, unless, by recorded vote of 2/3 of the members present taken in public session,



2:36:04

MOTIONER: Cahalane:


MOTION DETAILS: To come out of non public


SECOND: Hart


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


2:36:26

MOTIONER: Cahalane:


MOTION DETAILS:


To adjourn:


TIME OUT: 00:00 Time out not captured.

Past Effingham Selectmen Meetings