Tamworth Selectmen Meeting | September 5, 2019

Part 1 of 1

Meeting Notes

The Selectmen: William Farnum, Melanie Streeter, Rebecca Mason, Dan Poirier, Aaron Ricker, convene their meetings at Tamworth Town Offices, 84 Main Street, Tamworth, NH. and this meeting began at 6:00 pm. Town Administrator: Darlene McWhirter. Finance Officer: Kathy Estabrook.


Location coordinates


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0:00:01

START TIME: 5:30 pm; ROLL: Selectmen: Melanie Streeter; William Farnum; Aaron Ricker; Rebecca Mason; Dan Poirier; CARROLL COUNTY COMMISSIONERS: Terry McCarthy; David L. Babson; Amanda Bevard


NOTE: The meeting was posted for 5:30 pm. The BOS (Full Quorum) were already in a non meeting with town attorney when camera operator arrived at 5:10 pm. This meeting is not required to be posted nor minutes taken.


0:00:05

CARROLL COUNTY COMMISSIONERS: Remick Farm Museum; Siemens energy upgrades; 3.2 million dollar bond; Administration building roof; Jail air conditioning; Administration building boilers; LED Lighting upgrades; Sheriff dispatch; wood processing; hay production; wood processor; firewood processing; milkweed; county inmate utilization; student summer work; inmate use between counties; Belknap County; Strafford County; Tuftonboro inmate use; Representative Glenn Cordelli; Mountain View Community nursing home (MVC); MVC capacity; MVC waiting list; county Jail capacity; Bail reform; nursing home annex; laundry; transitional housing proposal; county budget process timeline; economic development; recycling; MVC staffing; MVC agency use; PILT meeting schedule;


0:31:32

ROAD AGENT REPORT: Richard Roberts: Washington Rd.; Pine Hill Rd.; tree trimming; chipping; grading; culvert maintenance; State highway block grant; fall-winter maintenance;


0:33:54

TRANSFER STATION REPORT: Glenn Johnson; C.I.P; Waste Management container damage;


0:35:27

PARKS AND RECREATION REPORT: Parker Roberts; Fall soccer program; school population totals; hedge trimming;


0:38:34

FIRE-RESCUE-FIRE WARDS REPORT: NH Standards and training; New Fire Truck; cascade system; air refill station; August call volume [document available];


0:40:18

POLICE DEPARTMENT: Chief Dana Littlefield; Statistical data collection; Tamworth statistical data codes versus County Sheriff Department coding; #dominicrichardi; cruiser purchasing process; police vehicle models; speed radar sign;


0:43:29

ECONOMIC DEVELOPMENT COMMITTEE (EDC): Pay Farley: Street fair; age friendly forum; Lakes Region Planning Commission (LRPC); cost of helium; porta potty availability;


0:45:54

FRIENDS OF THE TOWNHOUSE REPORT: Casslyn Cook: Quilt award winner; grant application; heating duct upgrades;


0:47:19

AGE FRIENDLY COMMUNITIES: George Cleveland; Charlie Macomber. Gibson Center for Senior Services; Age Friendly Communities; American Association of Retired Persons (AARP): 8 domains of livability; World Health Organization (WHO); Tamworth; Freedom; Harts Location; Chatham; Fryeburg; age friendly designation; health-transportation- open spaces- community connection- housing; VNA hospice; Mount Washington Age Friendly Communities; action plan submission; New Hampshire Planning Association (NHPA- AAPA); Marianne Jackson; 100 Days of Wellness; walking trails; town gardens; community connections; Service Link; Senior Service Coordinator; age friendly action plan; Home-Share concept; Rural networks;


1:02:23

I.T. SERVICES BID REVIEW: Keith Garret; Tuftonboro; Darlene McWhirter; Cybertron, Inc.; servers;


1:08:55

VACHON & CLUKAY: Tammy Webb: Town Audit overview; Town audit process; cash dispersants; walkthrough process; tax collection procedures; manual journal entries; credit card use; unmodified opinion; modified opinion; general accounting standards board (GASB) rules; Other Post Employment Benefit (OPEB); governance communications; capital assets; donated conservation easements; 1.3 million dollars; medical subsidies plan; NH retirement system; Unassigned fund balance;


1:29:32

AMBULANCE BIDS: Meeting schedule; work sessions; September 12, 2019;


1:35:20

SELECTMEN ACTIVITY REPORTS: Poirier: NHDOT bridge closures; Route 16; Route 16 resurfacing;


1:37:14

SELECTMEN ACTIVITY REPORTS: Mason: Carroll County Broadband; Carroll County Broadband- Wakefield: September 18, 2019; Health alerts: Vaping; Mosquito diseases; DEET;


1:38:36

SELECTMEN ACTIVITY REPORTS: Farnum: Road Committee meeting; Dover registry of Deeds; Pine Tree Power; NHDES permit; water discharges; ground water ordinance; Select board authority; swim program revenue reports; Tamworth Foundation; 8/22/19 meeting minutes;


1:47:04

SELECTMEN ACTIVITY REPORTS: Streeter: Town House Walk through; Tamworth Library;


1:47:46

ADMINISTRATOR ACTIVITY REPORT: McWhirter: Street lights; Food truck operator letters; printer purchase; Administrator Office furniture;


1:51:05

MOTION: Farnum, to close the Town Offices; Friday 13, 2019; NOON.


SECOND: Poirier


VOTE: Streeter Y; Farnum Y; Ricker Y; Mason ABSE; Poirier Y


1:52:16

MOTION: Poirier, to approve CYBERTRON for I.T. Services


SECOND: Ricker


VOTE: Streeter Y; Farnum Y; Ricker Y; Mason ABSE; Poirier Y


1:53:36

ADMINISTRATOR ACTIVITY REPORT: McWhirter: Auditing bids; Elected auditors; Bond Bank; Request for Proposal (RFP);


1:58:20

MOTION: Poirier, to approve manifest 9/12/19 payroll: $32,905.59; yearly total manifest: $6,729,177.33


SECOND: Farnum


VOTE: Streeter Y; Farnum Y; Ricker Y; Mason ABSE; Poirier Y


1:58:58

MOTION: Poirier, to approve manifest 9/6/19 accounts payable: (credited): $1,346.30;


SECOND: Farnum


VOTE: Streeter Y; Farnum Y; Ricker Y; Mason ABSE; Poirier Y


1:59:47

MOTION: Poirier, to approve manifest 9/6/19 accounts payable: $308,302.92; Year to date: $7,036,133.95


SECOND: Farnum


VOTE: Streeter Y; Farnum Y; Ricker Y; Mason ABSE; Poirier Y


2:01:05

MOTION: Poirier, to approve 8/15/19 public minutes


SECOND: Farnum


VOTE: Streeter Y; Farnum Y; Ricker Y; Mason ABSE; Poirier Y


2:01:31

MOTION: Poirier/ Farnum, to approve 8/22/19 public minutes


SECOND: Farnum/ Poirer-discussion: amendments: revaluation; statistical; public hearings: RSA 231:133a v. 113; Tamworth Pines;


VOTE: Streeter Y; Farnum Y; Ricker Y; Mason ABSE; Poirier Y


NOTE: Roberts rules: Motion first; 2nd; then discussion or amendments


2:04:30

MOTION: Poirier, to approve non public minutes #1; 8/15/19


SECOND: Farnum


VOTE: Streeter Y; Farnum Y; Ricker ABSTAIN; Mason ABSE; Poirier Y


2:04:54

MOTION: Poirier, to approve non public minutes #2; 8/15/19


SECOND: Farnum


VOTE: Streeter Y; Farnum Y; Ricker ABSTAIN; Mason ABSE; Poirier Y


2:05:19

MOTION: Poirier, to approve non public minutes #3/[states#2]; 8/15/19


SECOND: Farnum


VOTE: Streeter Y; Farnum Y; Ricker ABSTAIN; Mason ABSE; Poirier Y


2:05:47

MOTION: Poirier, to approve a tax levy dated 9/5/19 Map 408-060-000 yield tax due: $443.28


SECOND: Farnum


VOTE: Streeter Y; Farnum Y; Ricker Y; Mason ABSE; Poirier Y


2:06:10

MOTION: Poirier, to approve a driveway application permit: Map 206 Lot 53; permit #2019- 006; Bryant Mill Rd.


SECOND: Farnum


VOTE: Streeter Y; Farnum Y; Ricker Y; Mason ABSE; Poirier Y


2:06:56

MOTION: Poirier, to approve an application for a Tamworth Foundation Grant presented by Friends of the Townhouse, to supply new duct work. grant amount: $8,000.00


SECOND: Farnum


VOTE: Streeter Y; Farnum Y; Ricker Y; Mason ABSE; Poirier Y


2:07:40

MOTION: Poirier, to approve a letter to be sent to the KA Bret School Town House use policy;


SECOND: Farnum


VOTE: Streeter Y; Farnum Y; Ricker Y; Mason ABSE; Poirier Y


2:08:23

SOCIAL MEDIA POLICY/ ROAD USE POLICY: Rescheduled; 9/12/19 BOC GOALS:


2:09:22

PUBLIC COMMENTS: Grant application email; Friends of the Town House; Budget committee meeting schedule;


2:11:02

MOTION: Poirier, to move into non public session per RSA 91-A:3 II (c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.


SECOND: Farnum


VOTE: Streeter Y; Farnum Y; Ricker Y; Mason ABSE; Poirier Y ROLL CALL TAKEN.


2:11:33

MOTION: Poirier, to seal the non public session 9/5/19 session #1 #2 #3 per RSA 91-A:3 II (c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.


SECOND: Farnum


VOTE: Streeter Y; Farnum Y; Ricker Y; Mason ABSENT; Poirier Y; 2/3 vote taken


NOTE: Reference: RSA 91-A:3 III Minutes and decisions reached in nonpublic session shall be publicly disclosed within 72 hours of the meeting, unless, by recorded vote of 2/3 of the members present taken in public session, .......


2:12:48

MOTION: Farnum, to adjourn.


SECOND: No second needed, the motion to adjourn is non debatable.


VOTE: Streeter Y; Farnum Y; Ricker Y; Mason ABSENT; Poirier Y

Past Tamworth Selectmen Meetings