Tamworth Selectmen Meeting | May 28, 2020

Part 1 of 1

Meeting Notes


0:00:01

MEETING DATE: 05/28/2020


TIME IN: 18:00


ROLL CALL OFFICIALS PRESENT: Selectmen: William Farnum; Kelly Goodson; Becky Mason; Melanie Streeter;


ROLL CALL OFFICIALS ELECTRONIC:


OFFICIALS ABSENT: Aaron Ricker


RECORDING SECRETARY: Melisa Donaldson


OTHERS PRESENT: Ed Comeau: GovernmentOversite.com


0:00:20

PERSONNEL FILES/ DOCUMENTATION REQUIREMENT POLICY:


Disciplinary actions; W4; Criminal background checks; State retirement forms; Status change sheet;


0:02:35

MOTIONER: Mason


MOTION DETAILS:


To adopt the personnel files, documentation requirement policy


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: ABSENT


STREETER: Yes


0:03:21

GOFFER GRANT: COVID-19 REIMBURSEMENT:


Transfer station; Submission dates; (MSW); Demolition; Telephones; General assistance/ Welfare;


0:08:27

MOTIONER: Farnum [implied; no member stated I'd like to make a motion]


MOTION DETAILS:


To sign the GOFRER grant agreement


SECOND: Mason


DISCUSSION:


Grant process timeline


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: ABSENT


STREETER: Yes


0:09:03

TRANSFER STATION ACTIVITY REPORT:


Traffic flow; Traffic flow map;


0:10:27

REVIEW OF TOWN FINANCES:


Percentage of budget remaining; Tax collection projections; Capital reserve accounts; Accounts payable; Library; Nurses; School payment;


0:19:14

ADMINISTRATORS ACTIVITY REPORT:


Hazardous waste collection; Ossipee; Belmont fire station; Franklyn public works; Gilford public works; NHDOT; Bristol; Laconia public works; Moultonboro Highway Garage; Participation numbers; Cost of participation; Wolfeboro hazardous waste facility; Voucher proposal;


0:23:29

MOTIONER: Mason


MOTION DETAILS:


That we do not join the Lakes Region Planning Commission hazardous waste collection day


SECOND: Streeter


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: ABSENT


STREETER: Yes


0:24:28

ADMINISTRATORS ACTIVITY REPORT:


Hazardous waste day; Participation; Voucher system; Residential use only; Date ranges;


0:32:50

MOTIONER: Farnum


MOTION DETAILS:


For Tamworth home owners for residential use we will provide a reimbursement of $15.00 per trip to the household hazardous waste collection site in Wolfeboro starting June 1 until the close in October; up to 3 trips per household; Not to exceed $3,000.00;


SECOND: Goodson


DISCUSSION:


Discussion addresses creation of motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: ABSENT


STREETER: Yes


0:36:50

ADMINISTRATORS ACTIVITY REPORT:


E911; State


0:37:17

MOTIONER: Farnum


MOTION DETAILS:


To sign the E911 data operation liaison form appointing John Scruton and Roxie Perpetzly [edit];


SECOND: Mason


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: ABSENT


STREETER: Yes


0:37:40

ADMINISTRATORS ACTIVITY REPORT:


E911; Login authorizations; Peddler licensing; Alarm installation; Hawker- vender license; Low voltage installation; HVAC; Building notification; $5,000.00; Deck permitting; Health trust document;


0:39:54

ADMINISTRATORS ACTIVITY REPORT:


Robin Frost resignation;


0:40:47

MOTIONER: Farnum


MOTION DETAILS:


To accept with reservations the resignation of Robin Frost


SECOND: Mason


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: ABSENT


STREETER: Yes


0:41:37

ADMINISTRATORS ACTIVITY REPORT:


Cash receipting policy; RSA 80:56


0:42:03

MOTIONER: Farnum


MOTION DETAILS:


That we [the selectmen] amend our cash policy to reflect State RSA's related to bounced check fees.


SECOND: Streeter


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: ABSENT


STREETER: Yes


0:42:46

ADMINISTRATORS ACTIVITY REPORT:


Cash/ petty cash;


0:43:54

MOTIONER: FARNUM:


MOTION DETAILS:


TO APPROVE THE PUBLIC MINUTES:


DATE: 05/21/2020


SECOND: MASON


DISCUSSION:


Corrections; Farnum: Accepting partial payment; Ambrose brothers; Mason:


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: ABSENT


STREETER: Yes


0:45:49

MOTIONER: Farnum


MOTION DETAILS:


TO APPROVE THE NON PUBLIC MINUTE OFFICIAL RECORD


SESSION #1 05/21/2020


SESSION #2 05/21/2020


SECOND: MASON


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: ABSENT


STREETER: Yes


0:46:37

MOTIONER: Farnum


MOTION: TO ACCEPT ACCOUNTS PAYABLE MANIFEST TOTAL


DATE: 05/30/2020 [assumption: date wasn't specified]


AMOUNT: $278,235.55


YEAR TO DATE: $4,443,535.85


SECOND: Mason


DISCUSSION: No


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: ABSENT


STREETER: Yes


0:48:19

MOTIONER: Farnum


MOTION DETAILS:


That we [The selectmen] rescind the check #39651 for the LRPC hazardous waste day in the amount of $3,331.00


SECOND: Mason


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: ABSENT


STREETER: Yes


0:48:46

MOTIONER: Farnum


MOTION: TO ACCEPT PAYROLL MANIFEST TOTAL


DATE: 05/28/2020 [assumption: date was not specified]


AMOUNT: $26,716.11


SECOND: Mason


DISCUSSION: N


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Absent


STREETER: Yes


0:49:07

MOTIONER: Farnum :


MOTION DETAILS: TIMBER YEILD TAX ASSESSMENT


OWNER: NOT STATED


MAP: 415 LOT: 056


AMOUNT: $482.46


SECOND: Mason


DISCUSSION: N


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: ABSENT


STREETER: Yes


0:49:45

SELECTMEN UPDATE:


Drumman and Woodsum; Covid-19; Opening municipal offices webinar; Recycling program; Ossipee aquifer meeting; Pine Tree Power; Tamworth school; Well testing; Green Mountain Conservation group; Saco River Headwaters coalition; Authorizing Mason to have access to the VPN:


0:55:14

MOTIONER: Farnum


MOTION DETAILS:


To authorize Selectmen mason access to the VPN during the COVID19 event.


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: ABSTAIN


RICKER: ABSENT


STREETER: Yes


0:55:54

ADMINISTRATORS ACTIVITY REPORT:


Planning board tax cards; Abutter notifications; Avitar Associates; [Administrator signed]


0:56:39

ADMINISTRATORS ACTIVITY REPORT:


Reopening municipal offices; New server size; Fire safety; #JonRich; #Cybertron;


1:01:45

SELECTMEN UPDATE:


C.I.P.; Town office roof replacement; Buildout analysis; Municipal safety building project; Town office Furnace; Transfer station compactor; NHDES engineering; Recycling building; Well; Septic; Transfer Station wash station; Curbside meals; Chocorua Lake sticker enforcement; Loon monitoring; Chocorua Lake conservancy; White Lake access;


1:22:20

MOTIONER: Farnum:


MOTION DETAILS: NON PUBLIC IN: TIME: 19:22


SESSION #1 05/28/2020 RSA 91-A:3 II (a)


SESSION #2 05/28/2020 RSA 91-A:3 II (c)


SECOND: Mason


DISCUSSION: NO


FARNUM: YES


GOODSON: YES


MASON: YES


RICKER: ABSENT


STREETER: YES


MOTIONER: FARNUM


MOTION DETAILS: NON PUBLIC OUT: 21:03


SECOND: MASON


FARNUM: YES


GOODSON: YES


MASON: YES


RICKER: ABSENT


STREETER: YES


MOTIONER: FARNUM


MOTION DETAILS: TO SEAL THE FOLLOWING:


SESSION #1 05/28/2020 RSA 91-A:3 II (a) STATUS: SEALED


SESSION #2 05/28/2020 RSA 91-A:3 II (c) STATUS: SEALED


SECOND: MASON


DISCUSSION: NO


FARNUM: YES


GOODSON: YES


MASON: YES


RICKER: ABSENT


STREETER: YES


1:23:34

MOTIONER: Mason


MOTION DETAILS:


To Adjourn


TIME OUT: 21:04


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: ABSENT


STREETER: Yes

Past Tamworth Selectmen Meetings