Carroll County Commissioners Meeting | October 9, 2019

Part 1 of 1

Meeting Notes


0:00:05

ATTENDANCE: Amanda Bevard, David L. Babson, Terry McCarthy; RUN TIME: 8:30 am - 2:30 pm Location coordinates Visit the Carroll County NH Webpage Encrypted analysis: PHL6lb8p8oql3unEZ5giditaChEwO4uT


0:00:57

MOTION: Babson: To hold the 10/2/19 minutes for consideration until they are corrected.


SECOND: McCarthy


VOTE: McCarthy Y; Bevard Y; Babson NO AUDIBLE VOTE HEARD;


0:01:18

MEDIA QUESTIONS: Daymond Steer: Conway Daily Sun; Rt. 28 Rt. 171 construction zone safety flaggers; Assisted living study RFP;


0:04:04

MANIFEST TOTAL: Bevard: 10/4/19 Manifest: $493,889.89;


0:04:44

PARKING LOT/ JAIL FLOORING BIDS: Bob Murray; Jason Henry; Sunday Paving; Flooring bid; Maine Custom Builders;


0:05:54

MOTION: Babson: To award the bid in the amount not to exceed $5,500.00 submitted by Maine Custom Builders, LLC; to install flooring at the County Jail;


SECOND: McCarthy


VOTE: McCarthy Y; Bevard Y; Babson Y;


0:07:00

PLOW TRUCK BID: Will Dewitt: Sent RFP to; Grapponi; Macdonald; Berlin; Unique Ford; Erwin Ford; Rochester Ford; Hillsboro Ford; Two returned: [Grapponi; Erwin;]


0:13:00

MOTION: Babson: to not accept the two bids received;


0:14:00

SECOND: Bevard: Discussion: Babson: Lack of response; Right to reject; State bidding process; F350; Plow kit; Existing plow truck condition; Purchasing time frame; County Bidding policy;


VOTE: Motion and Second rescinded;


0:27:39

PLOW TRUCK BID/ DPW REPORT: Will Dewitt: Review of bids received; Winter preparation; MVC entrance concrete pad installation; Bench; Culvert replacement; Jail walkways; Hay production; 8,000 bales; Inmate use; Plastic; Drip irrigation;


0:32:35

MOUNTAIN VIEW COMMUNITY (MVC) SCHEDULING SOFTWARE BIDS: Howard Chandler: Sealed bit; Emailed bid; Using email versus land mail; Fargo North Dakota; Software comparisons; On Shift, Inc.; 175 user licenses; $55,000.00; $2,500.00; $63,00.00;


0:53:24

ASSISTED LIVING STUDY RFP CREATION: Howard Chandler: Feasibility analysis; Needs assumptions; Cost assumptions; Timelines; RFP details; Handling emailed sealed bids; 50/50; 75/25; Land acquisitions; Medicaid approved facilities; Request for Qualifications; Posting locations; Construction Summary; ATTEMPTED MOTION: Babson: To approve the RFP for professional consulting services to conduct a feasibility analysis for Carroll County provided that the commission approves on 10/11/19;


1:17:51

JAIL INTERCOM/ TOUCH SCREEN PROJECT: Jason Henry: Intercom: [In budget:$50,000.00;] Security systems; Comtec, Inc.: $49,500.00- soul source; Total project cost: Property and Liability refund: $176,000.00; Transfer #20-2019;


1:32:26

MOTION: Babson: To authorize the complete security upgrades for the House of Corrections; ComTec, Inc.; and pay for it with the remaining funds provided by transfer #20-2019;


SECOND: McCarthy


VOTE: McCarthy Y; Bevard NO; Babson Y;


1:40:34

MOTION: Babson: To move into non public session #3 per RSA 91-A:3 II (g) Consideration of security-related issues bearing on the immediate safety of security personnel or inmates at the county or state correctional facilities by county correctional superintendents or the commissioner of the department of corrections, or their designees.


SECOND: McCarthy


ROLL CALL VOTE: McCarthy Y; Bevard Y; Babson Y;


1:41:39

MOTION: Bevard: to come out of non public;


SECOND: NO VERBAL SECOND


VOTE: McCarthy Y; Bevard Y; Babson Y;


NOTE: The commission did not vote to SEAL at this point of the meeting.


1:42:40

ASSISTED LIVING STUDY RFP CREATION: Howard Chandler: Revised proposal; Email proposals will not be accepted;


1:43:47

MOTION: Babson: to approve the corrected/ amended version of the assisted living feasibility study RFP;


SECOND: McCarthy


VOTE: McCarthy Y; Bevard Y; Babson Y;


1:44:16

DRAFT 2018 AUDIT REVIEW: [Highlights read into the record] Capital asset definition; GASB 75; NH Retirement system; Management letter;


1:50:17

MOTION: Babson: To accept Melanson & Heath's draft copy of the Audit for the year ending in 12/31/19.


SECOND: McCarthy: Robichaud: Treasurer has reviewed.


VOTE: McCarthy Y; Bevard Y; Babson Y;


1:51:13

2018 Audit: Management letter timeline;


1:52:02

PAYROLL COORDINATOR JOB DESCRIPTION POSITION:


1:55:24

ADMINISTRATOR UPDATE: Ossipee Police Canine training; Ossipee police request to remove and use the Annex business office safe;


1:57:47

[SHERIFF] OPIOID SUBSTANCE ABUSE REDUCTION GRANT: Sheriff Richardi; Application due: 10/30/19; Commissioner Hounsell; Deputy Santuccio;


2:00:47

MOTION: Bevard: To authorize the Sheriff Dept. to apply for the opioid abuse reduction grant; SFY 2020 Competitive local grant for substance abuse reduction;


SECOND: McCarthy


VOTE: McCarthy Y; Bevard Y; Babson Y;


2:01:56

MOTION: Babson: to move into non public session #1 per RSA 91-A:3 II (a) The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted.


MOTION: Babson: to move into non public session #2 per RSA 91-A:3 II (e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed by or against the public body or any subdivision thereof, or by or against any member thereof because of his or her membership in such public body, until the claim or litigation has been fully adjudicated or otherwise settled. Any application filed for tax abatement, pursuant to law, with any body or board shall not constitute a threatened or filed litigation against any public body for the purposes of this subparagraph.


SECOND: McCarthy; Discussion: Robichaud: "litigation not legislation"


ROLL CALL VOTE: McCarthy Y; Bevard Y; Babson Y;


2:03:31

MOTION: Bevard: to come out of non public sessions #1; #2;


SECOND: NO VERBAL SECOND:


VOTE: McCarthy Y; Bevard Y; Babson Y;


2:03:37

MOTION: Bevard: to SEAL non public session #2; #3; [#4- review of non public minutes;] 10/9/19


SECOND: Babson


VOTE: McCarthy Y; Bevard Y; Babson Y;


NOTE: Session #4 was reported to be a review of non public minutes; The exemption was not stated when going into non public to review non public minutes;


2:05:17

HALES LOCATION: BIDS; Comerford Needer Perkins Assessing; Email communication; Cathy Golden; Joe Costello; Two assessments;


2:07:19

Rt. 28 171 ROUND- ABOUT WATER SUPPLY LINE: Cost savings; Water line NOT relocated; Returning of unused funds; Encumbering funds process; Unanticipated revenue; County Audit bidding; Melanson & Heath; ACS/ AVENUE site visit; **Municipal Resources Inc invoice: $3,602.85


2:17:33

MOTION: Bevard: To adjourn:


SECOND: Babson;


VOTE: McCarthy Y; Bevard Y; Babson Y;

Past Carroll County Commissioners Meetings