Carroll County Commissioners Meeting | September 23, 2020

Part 1 of 1

Meeting Notes

OPERATIONAL BUDGET: $34,000,000.00. MANIFEST 9/16/2020: $937,840.11. Ossipee Zoning Board/Whitehorse Addiction Services. Covid19/Building access protocols/Mask requirements. RSA 24:17 Investigative committee update. Commission improper transfer investigation.


0:00:01

MEETING DATE: 09/23/2020


TIME IN: 09:00


ROLL CALL OFFICIALS PRESENT: Commissioner: David L. Babson


ROLL CALL OFFICIALS PRESENT: Commissioner: Amanda Bevard


ROLL CALL OFFICIALS PRESENT: Commissioner: Terry McCarthy


ROLL CALL OFFICIALS ELECTRONIC:


OFFICIALS ABSENT: None


EXECUTIVE COORDINATOR: Mellisa Seamans


OTHERS PRESENT: Ed Comeau GovernmentOversite-com


OTHERS PRESENT: Joe Costello, Treasurer


OTHERS PRESENT: Fergus Cullen, CFO


OTHERS PRESENT ELECTRONICALLY:


OTHERS PRESENT ELECTRONICALLY:


OTHERS PRESENT ELECTRONICALLY:


NOTE: GOVERNMENTOVERSITE-COM:



0:00:51

ADDITIONS TO AGENDA:


Covid19 protocol signage;


0:01:12

MOTIONER: McCarthy


MOTION DETAILS: PUBLIC MEETING MINUTE APPROVAL


DATE: 09/09/2020


SECOND: Babson


DISCUSSION: NONE


CORRECTIONS: NONE


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:04:10

MEDIA QUESTIONS:


.#DaymondSteer Conway Daily Sun; Delegation investigative committee; Letter to the editor; Ossipee Zoning Board; Whitehorse Addiction Center; County water system capacity; Water system capacity analysis; Engineering system analysis cost; 34 hookups; Community block grant; Nursing home construction; #WillDewitt; Building permits; Ossipee aquifer; 8 inch main; Water pumping capacity;


0:14:34

COUNTY ATTORNEY ACTIVITY REPORT:


Grand jury; Indictments; Interns; Domestic violence unit; Work load; Felony unit; Webex; Office space; Covid19 protocols; Remote employees; Time keeping; Felony first; Jail reform; Arraignments; Hearing caseloads; Investigator; Pre indictments; Case intake volumes; Investigator workload; Police department liaison; County Attorney Office/Delegation investigative committee; Outside council;


0:23:34

MANIFEST:


WEEK ENDING DATE: 09/16/2020


TOTAL: $937,840.11


0:24:09

BUILDING ACCESS SIGNS/COVID19 PROTOCOLS:


Public/Employee entry requirements; Temperature checks; #ChrisHoreaux; Commission previous vote details; June 17, 2020;


0:26:48

MOTIONER: Babson


MOTION DETAILS:


To require that all who enter the building take temperature and wear a mask in all general areas and fill out a covid19 screening form.


SECOND: Bevard


DISCUSSION: State requirements; Nursing home policy; Travel from Maine; Class 3; Cornish; Commissioners authority to require masks; Enforcement;


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:41:33

LINE ITEM TRANSFERS:


County jail; Jail Superintendent computer; Finance office approval; Vehicle registration; Vehicle inspections; $1,200.00;


0:46:38

CHECKMATE PAYROLL AGREEMENT/CONTRACT:


Length of contract; Terms of contract; CheckMate performance; CFO; #FergusCullen; Per head fees; 30 day out; #JoshRobinson; #JoeCostello; Live check reconciliation;


0:52:28

BUILDING MAINTENANCE ACTIVITY REPORT:


Office relocation; Wall damage; Employee instruction; Wall painting; Delegation room air conditioner; Delegation room temperature; Granite State Glass; Commission office window replacement; Portland Glass; Lift rental;


1:03:15

MOTIONER: McCarthy


MOTION DETAILS:


To approve the contact with Granite State Glass to install the commissioner office window.


SECOND: Bevard


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


1:04:07

BUILDING MAINTENANCE ACTIVITY REPORT:


Boiler room door replacement bids; AB Lock; NE School Services;


1:07:07

MOTIONER: Babson


MOTION DETAILS:


To award the boiler room door replacement contract to AB Lock: $5,017.30


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


1:08:36

BUILDING MAINTENANCE ACTIVITY REPORT:


Vault office space; Vision/architect/engineering; Annex architect; Boilers stored: Old nursing home;


1:12:03

EXECUTIVE COORDINATORS ACTIVITY REPORT:


Office relocation; Investigative committee posting/email; #JonRich; Commissioners email function; Meeting packets; Department head meeting schedule; Vehicle logs; Equipment inventory lists; Capital improvement plan worksheet; 5 years; 3rd quarter review documents; Delegation 3rd quarter review documents; Budget presentation schedule; DRA; 9 months of figures; Budget timeline document; RSA 24:21-a;


1:23:10

COUNTY TREASURER ACTIVITY REPORT:


Bank transfer checks; Hales Location invoices; Avatar assessing; Tax bills; Town of Conway Elections; Voting totals: Hales Location; Primary; Carbonite computer back up software;


1:32:30

MOTIONER: Babson


MOTION DETAILS:


To pay the following checks and give Treasurer authorization to sign: Range: #2552 #2555; and transfer check to the Bank of New Hampshire.


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


1:34:11

COUNTY TREASURER ACTIVITY REPORT:


Legal bill re: School; Carbonite computer back up; Hales budget preparation; Use of County credit card; CFO; Treasurers reports;


1:38:03

COMMISSIONERS COMMENTS AND REPORTS:


Ossipee zoning board; Whitehorse; County policy: Use of vehicles; Mileage compensation; Hales Location administrative billing: $9,000.00; Boy Scout blueberry maintenance agreement: MOU;


1:43:24

MEDIA/PUBLIC COMMENTS:


Delegation Investigative Committee; Commissioners investigation; Alleged improper transfer; Settlement line; Per Delegation request;


1:46:11

MOTIONER: Babson


MOTION DETAILS: NON PUBLIC IN: TIME: 10:52


SESSION #1 09/23/2020 RSA 91-A:3 II (a)


SESSION #2 09/23/2020 RSA 91-A:3 II (c)


SESSION #3 09/23/2020 RSA 91-A:3 II (c)


SECOND: Babson


DISCUSSION:


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


MOTIONER: Babson


MOTION DETAILS: NON PUBLIC OUT: 00:00


SECOND: McCarthy


MOTION DETAILS: TO SEAL THE FOLLOWING:


SESSION #1 09/23/2020 RSA 91-A:3 II (a) SEALED


SESSION #2 09/23/2020 RSA 91-A:3 II (c) UNSEALED


SESSION #3 09/23/2020 RSA 91-A:3 II (c) UNSEALED


SECOND: Babson


DISCUSSION: None


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


1:50:23

COMMISSIONER COMMENTS AND REPORTS:


County vehicle use; Internal key access cards; Commission access;


1:57:09

MOTIONER: Babson


MOTION DETAILS:


To allow commission card key access with exemption: HR; Elected officials offices; Vaults;


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


2:00:06

MOTIONER: Babson


MOTION DETAILS:


To adjourn


TIME: 12:37

Past Carroll County Commissioners Meetings