Carroll County Commissioners Meeting | August 28, 2019

Part 1 of 1

Meeting Notes

The Commissioners: Amanda Bevard, David L. Babson, Terry McCarthy, The board collectively exercises budgetary and operational control over county government and prepares the annual budget for the approval by the County Delegation. The Board met at the County Administration Building, 95 Water Village Rd, Ossipee and this meeting began at 8:30 am.


Location coordinates


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0:00:48

8/21/19 meeting minutes;


0:01:22

MEDIA QUESTIONS: Daymond Steer: agenda availability; agenda posting;


0:02:00

MOTION:


Babson, to move into non public session #1 per RSA 91-A:3 II (B)


SECOND: Bevard


VOTE: McCarthy Y; Bevard Y; Babson Y; ROLL TAKEN


0:03:08

MOTION:


Babson, to move out of non public session #1 per RSA 91-A:3 II (B)


SECOND: McCarthy


VOTE: McCarthy Y; Bevard Y; Babson Y; 2/3


NOTE: The commission voted to come out of non public while still in non public. Not properly done per RSA 91-A: REFERENCE: THIS MEETING: 1:57:37


0:03:32

MEDICAL WASTE DISPOSAL RFP: Bob Murray: Stericycle contract termination; existing Stericycle contract; Existing Stericycle contract details; commercial medical waste disposal versus residential medical waste disposal; Sheriff Department drug collection boxes;


0:09:51

MOTION:


Babson, to authorize Murray to post the medical waste collection RFP.


SECOND: McCarthy


VOTE: McCarthy Y; Bevard Y; Babson Y;


0:10:03

PARKING LOT PAVING RFP: Initial review of parking lot paving RFP;


0:11:42

FIRE EXTINGUISHER MAINTENANCE: 4 Proposals; two year old bid; Hampshire Fire Protection; 3 years; Administration building=308.00 per year=; Mountain View Community= 1,415.00 per year; Annex=117.00 per year; Jail=400.00 per year; extinguisher maintenance fees;


0:15:05

MOTION:


Babson, to approve the 3 year contract with Hampshire Fire Protection, LLC as a single bidder, because they are holding the price for 3 years and to authorize the chair to sign the contract for the board of commissioners.


SECOND: McCarthy


VOTE: McCarthy Y; Bevard Y; Babson Y;


NOTE: Commission did not annotate total bid amount for the 3 year contract. NOTE: ADMIN: 308.00; MVC: 1,415.00; ANNEX: 117.00; JAIL: 400.00 Murray states per year for each contracted building: totals cost for 3 years= $6,720.00


0:18:40

SIEMENS ENERGY UPDATE: Murray: Boiler company labor issue; controls installation;


0:19:22

DISPOSITION OF SHERIFF VEHICLES: Murray: Craigslist advertisements; Craigslist advertising costs; 4 ads; County website posting;


0:21:06

CREDIT CARD USE POLICY REVIEW: Change in scope; unelected staff; issuing credit card process; payment dates;


0:34:53

TRAVEL POLICY [MEALS] REVIEW: Reimbursement receipts;


0:38:30

MOTION:


Babson, to approve the [Meals while traveling}


SECOND: McCarthy


VOTE: McCarthy Y; Bevard Y; Babson Y;


0:39:46

WORKMANS COMPENSATION CAP:


Primex; 10%;


0:42:38

MOTION:


Bevard, to accept and sign the Primex cap agreement; workmans compensation; 3 years, 10%; the annual contribution will not exceed by 10% of prior years contribution.


SECOND: Babson.


VOTE: McCarthy Y; Bevard Y; Babson Y;


0:44:51

MOTION:


Babson, to authorize chair Bevard to sign the Primex cap agreement.


SECOND: McCarthy


VOTE: McCarthy Y; Bevard Y; Babson Y;


0:45:45

TREASURERS UPDATE:


Costello: Mileage compensation: Party caucuses;


0:47:06

MOTION:


Babson, this board should create a policy for mileage for the treasurer for his or her weekly trip to the complex to sign checks and for non partisan delegation meetings at which it is the opinion of the Treasurer is needed and expressed.


SECOND: McCarthy: Discussion:



0:47:28

DISCUSSION:


Mileage compensation; partisan functions; compensation reimbursement returns; business office assistance; CPA; proposal to create a policy effecting all elected officials;


MOTION AND SECOND RESCINDED: Commission further review.


0:51:45

TREASURERS UPDATE:


Costello: CPA; business office; Municipal Resource Inc.; (MRI); Melanson & Heath; Government financial software experience; HR Director line item; Legal consult; Department of Labor consult; auditors request for financial information; audit completion timeline; comptroller vacation;


0:59:30

HALES LOCATION:


Student report; 2018-2019;


1:02:25

MOTION:


Bevard, to sign the school financial report for SAU97 that is due to the NHDOE 2018-2019


SECOND: McCarthy


VOTE: McCarthy Y; Bevard Y; Babson Y;


1:03:19

MOTION:


Bevard, to sign the annual report ending June 30, [no audible year] for Hales Location school district


SECOND: McCarthy


VOTE: McCarthy Y; Bevard Y; Babson Y;


1:03:42

MOTION:


Bevard, to make Commissioner McCarthy the Hales Location school board Chair.


SECOND: Babson


VOTE: McCarthy Y; Bevard Y; Babson Y;


1:04:40

HALES LOCATION SCHOOL SUPERINTENDENT HALES LOCATION SCHOOL BOARD CHAIR: Superintendent Association;


1:05:53

HALES LOCATION FINANCIAL BUDGET REPORT: Treasurers review; Hales Location checking account- month of July;


1:06:32

MOTION:


Bevard, to authorize the Treasurer to sign check $332.25 USPS for Hales Location;


SECOND: Babson


VOTE: McCarthy Y; Bevard Y; Babson Y;


1:06:51

MOTION:


Bevard, to authorize the Treasurer to sign check $[no audible amount] for Melanson & Heath;


SECOND: Babson/ discussion: [previous motion]: Stamped envelopes; USPS previous motion;


VOTE: McCarthy Y; Bevard Y; Babson Y;


1:12:55

MOTION:


Babson, to pay the Town of Conway $1,603.85 for motor vehicle registration.


SECOND: McCarthy: Discussion: Babson: Total registration fees?; flat fee; agreement; annual fees;


VOTE: McCarthy Y; Bevard Y; Babson Y;


1:16:35

MOTION:


McCarthy, to authorize the Treasurer to sign check $1,000.00 for Hales Location admin salary;


SECOND: Bevard


VOTE: McCarthy Y; Bevard Y; Babson Y;


1:17:02

HALES LOCATION ANNUAL FINANCIAL REPORT: Melanson & Heath Hales Location auditors review: MS535;


1:18:46

MOTION:


Babson, to submit the Hales Location MS535 form to DRA period ending 12/31/18 and that Melanson & Heath has inspected it.


SECOND: Bevard


VOTE: McCarthy Y; Bevard Y; Babson Y;


1:20:32

COMMISSIONER UPDATES:


Babson: adds non public session #4 RSA 91-A:3 II (c) to agenda; no passing sign; donated sign; water tower; Gary Wallace Auction; Anne Aiton: Previous Registrar; contest;


1:26:41

REGISTRAR OF DEEDS: Insurance; cyber security policy; ransomeware; general vulnerability; ; insurance limits; Primex; need for more roller shelving; Deeds equipment account; funds not raised through taxes; SB 74; HB 601 assurance deeds ;extinguished land rights; NH House: commerce committee; NH House 91-A: posting requirements;


1:48:57

MEDIA/ PUBLIC COMMENTS:


Ed Comeau: Placing meeting minutes on website; business office minutes binder; Commission Clerks statutory responsibilities; approved non public; approved public;


1:53:07

MOTION:


Babson, to move into non public session #2 per RSA 91-A:3 II (a)


Babson, to move into non public session #3 per RSA 91-A:3 II (i)


Babson, to move into non public session #4 per RSA 91-A:3 II (c)


SECOND: Bevard


VOTE: McCarthy Y; Bevard Y; Babson Y; ROLL CALL TAKEN


1:57:34

MOTION:


Bevard, to come out of non public.


SECOND: Babson


VOTE: McCarthy Y; Bevard Y; Babson Y;


1:57:37

MOTION:


Bevard, to SEAL non public session #1 per RSA 91-A:3 II (B)


Bevard, to SEAL non public session #2 per RSA 91-A:3 II (a)


Babson, to SEAL non public session #3 per RSA 91-A:3 II (i)


Babson, to SEAL non public session #4 per RSA 91-A:3 II (c)


SECOND: Babson


VOTE: McCarthy Y; Bevard Y; Babson Y; 2/3 vote taken


1:58:11

MOTION:


Babson, to adjourn.


SECOND: McCarthy


VOTE: McCarthy Y; Bevard Y; Babson Y;

Past Carroll County Commissioners Meetings