Carroll County Commissioners Meeting | May 13, 2020

Part 1 of 1

Meeting Notes


0:00:05

MEETING DATE: 05/13/2020


TIME IN: 09:05


ROLL CALL OFFICIALS PRESENT: Commissioners: Amanda Bevard; Terry McCarthy


ROLL CALL OFFICIALS ELECTRONIC: Commissioner David L. Babson;


OFFICIALS ABSENT: None


EXECUTIVE COORDINATOR: Mellisa Seamans


OTHERS PRESENT: Registrar of Deeds: Lisa Scott


OTHERS PRESENT: Treasurer: Joe Costello


OTHERS PRESENT: Representative: Ed Comeau


OTHERS PRESENT: Jon Rich, Cybertron; I.T. Contractor


OTHERS PRESENT ELECTRONICALLY: Representative: Susan Ticehurst


OTHERS PRESENT ELECTRONICALLY: Joe Haas


OTHERS PRESENT ELECTRONICALLY: HR; Leslie Heaton


OTHERS PRESENT ELECTRONICALLY: ClearView Community Television


OTHERS PRESENT ELECTRONICALLY: TBD


OTHERS PRESENT ELECTRONICALLY: TBD


0:01:53

MOTIONER: BABSON


MOTION DETAILS: PUBLIC MEETING MINUTE APPROVAL


DATE: 05/06/2020


SECOND: MCCARTHY


DISCUSSION: BABSON; PAGE 4; REVENUE PROJECTION ACCURACY; AT THIS POINT;


CORRECTIONS: NONE


BABSON: YES


BEVARD: YES


MCCARTHY: YES


0:06:10

MANIFEST TOTAL:


WEEK ENDING: 05/01/2020


AMOUNT: $57,256.33


0:06:40

COMMISSIONERS EMAIL SYSTEM:


Jon Rich: Cybertron; I.T.; Creating a distribution group email; Smart phone emails; Commissioners person email address use; Legal discovery; Records retention statute; Deleting electronic mail;


0:16:38

COMMISSION MEETING ROOM SETUP:


Electronic meetings; Projector use; Record retention law;


0:20:37

EXECUTIVE COORDINATOR POSITION:


Coordinator duties; Concern that discussion should be in non public; County Administrator; Budgetary restraints; Extension of temporary coordinator position; Internal hiring policies; Position permanence;


0:34:43

MOUNTAIN VIEW COMMUNITY PAY RATE ADJUSTMENT PROCESS:


Howard Chandler: MVC Administrator; Hiring starting pay rates; Union/ Non Union raises; Proposed pay rate policy; Collective bargaining agreement; CBA increases;


0:45:51

MOTIONER: BABSON


MOTION DETAILS:


TO APPROVE THE STARTING WAGE ADJUSTMENT POLICY PUT BEFORE US ON MAY 13, 2020.


DISCUSSION:


BEVARD: WHO DOES THIS APPLY TO? CBA; STARTING POSITIONS; MOUNTAIN VIEW?; JAIL?; SHERIFFS?; NON UNION;


AMENDED MOTION:


TO APPROVE THE STARTING WAGE ADJUSTMENT POLICY PUT BEFORE US ON MAY 13, 2020 TO INCLUDE ONLY MOUNTAIN VIEW COMMUNITY EMPLOYEES


SECOND: MCCARTHY


DISCUSSION:


MCCARTHY: POLICY SHOULD EFFECT ALL EMPLOYEES


MOTION: BABSON


MOTION DETAILS: TO TABLE, NON DEBATABLE; TO A DATE CERTAIN: 05/27/2020


SECOND: MCCARTHY


DEBATED TABLED MOTION:


Leslie Heaton: HR; Sheriffs CBA; Jail CBA; Approving policy by department; Importance of campus wide policy;


BABSON: Table: YES


BEVARD: Table: YES


MCCARTHY: Table: YES


0:52:56

HEALTH AND HUMAN SERVICES:


Henry Lippman; Integrated Delivery Network (IDN); Budgeted: $166,000.00; New amount; $214,497.00; NH County Association agreement; Balance due: $48,497.00; Delegation transfer request process; Statutory regulations; Promise of additional funds to cover Covid-19 costs; Time line;


1:04:20

REGISTRAR OF DEEDS:


Lisa Scott; RFP for record book restoration; Single bid;


1:11:50

REGISTRAR OF DEEDS:


Department report: Revenue reports; Recording transactions; Reduced real estate inventory; Staff work loads; Reduced Dept. spending; Microfilm supplier; Pay rate policy formula;


1:19:36

HEALTH INSURANCE:


Interlocal Trust; USi; Health savings account use: HSA; Copay charges; Deductibles; Virtual enrollments; Webinars; Anthem APP; Interlocal trust letter of intent; Anthem; Service area; Legal consultation;


2:12:55

MOTIONER: BEVARD


MOTION DETAILS:


TO GO WITH INTERLOCAL TRUST FOR OUR [COUNTY] HEALTH INSURANCE FOR THE YEARS 2020-2021


SECOND: MCCARTHY


DISCUSSION:


NON DISCUSSION


BABSON: NO


BEVARD: YES


MCCARTHY: YES


2:14:40

TREASURERS REPORT:


Joe Costello; TAN note draw: $1.5 million; Avenue Committee formation;


2:15:35

TREASURERS REPORT:


Hales Location MS636; Error in processing; DRA involvement; #Michelle Clark: DRA; Incorrect reported budget numbers; Quickbooks version of Hales budget; Lack of proper posting/ public hearings;


2:36:13

EXECUTIVE COORDINATORS ACTIVITY REPORT:


Finance director: Assisted living study balance; Commission review of payroll; Checkmate; Right to know requests; Rep. Cordelli; RSA 91-a: request policy; #Joe Haas; Job descriptions; County website;


2:46:28

COMMISSIONER COMMENTS:


Department of Education; Use of masks; Approval of raises; Avenue committee formation; Executive coordinator position;


2:57:40

PUBLIC INPUT:


Joseph S Haas Joe Haas: For PUBLIC INPUT: Reference: "XV. Non-Public Sessions, as necessary, consistent with NH RSA 91-A:3,II (A-L)" https://www.carrollcountynh.net/.../agenda_05-13-2020.pdf and http://www.gencourt.state.nh.us/rsa/html/VI/91-A/91-A-3.htm So which one is ? or which ones are? (a) through (l)? [ 12 options ] example: "(a) The dismissal, promotion, or compensation * of any public employee or the disciplining of such employee, or the investigation of any charges " so IF this then what subsection? ___ maybe "compensation" is my interest IF this be the case. Like what I wrote about RSA Ch. 275:43 ,I with the various options for HOW to get paid from payroll. http://www.gencourt.state.nh.us/rsa/html/XXIII/275/275-43.htm?fbclid=IwAR2RvCCXXPo7zeUApt4NDRIho20wmVBbNhLtA7_SfAKJoZaDAk890q0QptU like a C.O.L.A.? Cost of Living Adjustment? Not needed if option (a) be chosen. https://www.law.cornell.edu/cfr/text/31/100


3:00:32

MOTIONER: BEVARD:


MOTION DETAILS: NON PUBLIC IN: TIME: 12:05


SESSION #1 05/15/20 RSA 91-A:3 II (A)


SESSION #2 05/15/20 RSA 91-A:3 II (B)


SESSION #3 05/15/20 RSA 91-A:3 II (C)


SESSION #4 05/15/20 RSA 91-A:3 II (B)


SESSION #5 05/13/20 RSA 91-A:3 II (B)


SESSION #6 05/13/20 RSA 91-A:3 II (B)


SECOND: MCCARTHY


DISCUSSION: NO


BABSON: YES


BEVARD: YES


MCCARTHY: YES


MOTIONER: BEVARD


MOTION DETAILS: NON PUBLIC OUT: 16:15


SECOND: MCCARTHY


BABSON: YES


BEVARD: YES


MCCARTHY: YES


MOTIONER: BEVARD


MOTION DETAILS: TO SEAL THE FOLLOWING:


SESSION #1 05/15/20 RSA 91-A:3 II (A) UNSEALED


SESSION #2 05/15/20 RSA 91-A:3 II (B) UNSEALED


SESSION #3 05/15/20 RSA 91-A:3 II (C) SEALED


SESSION #4 05/15/20 RSA 91-A:3 II (B) SEALED


SESSION #5 05/13/20 RSA 91-A:3 II (B) SEALED


SESSION #6 05/13/20 RSA 91-A:3 II (B) SEALED


SECOND: MCCARTHY


DISCUSSION: N


BABSON: YES


BEVARD: YES


MCCARTHY: YES


3:06:04

PUBLIC COMMENT:


Non public specific exemptions; Representative Ticehurst; RSA 91-a: Governors Executive orders; Attorney Generals memorandum; Electronic meetings during Governors Executive order;


3:20:23

MOTIONER: MCCARTHY


MOTION DETAILS: TO ADJOURN 16:30


SECOND: BABSON


DISCUSSION: PUT WATER COOLERS ON AGENDA FOR NEXT MEETING.


BABSON: YES


BEVARD: YES


MCCARTHY: YES

Past Carroll County Commissioners Meetings