**MEETING DATE:** 07/01/2020
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**TIME IN:** 09:05 
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**ROLL CALL OFFICIALS PRESENT:** Commissioners: Terry McCarthy; Amanda Bevard; David L. Babson; 
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**ROLL CALL OFFICIALS ELECTRONIC:** Representative Susan Ticehurst; 
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**OFFICIALS ABSENT:** None
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**EXECUTIVE COORDINATOR:** Mellisa Seamans
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**OTHERS PRESENT:** Ed Comeau, GovernmentOversite.com; 
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**OTHERS PRESENT:** Treasurer, Joe Costello


**MOTIONER:** Babson 
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**MOTION DETAILS:** PUBLIC MEETING MINUTE APPROVAL
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**DATE:** 06/24/2020
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**SECOND:** McCarthy 
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**DISCUSSION:** NONE
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**CORRECTIONS:** NONE 
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**BABSON:** Yes
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**BEVARD:** Yes
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**MCCARTHY:** Yes 

**MANIFEST:**
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**WEEK ENDING DATE:** 07/01/2020
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**TOTAL:** $00,000,000
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NOTE: Amount was not available at this jump point. 

**MANIFEST:**
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**WEEK ENDING DATE:** 06/24/2020
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**TOTAL:** $606,307.24
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**NOTE:** This total was reported last week. 

**LOADING DOCK LEVELER RFP/MOUNTAIN VIEW COMMUNITY**
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Late bid; Coastal, Inc.; Loading dock approach reconstruction; Delegation permission to reassign budget line; Window washing appropriation; GW Brooks: approach contractor; Bidding process; Local versus regional contractors; 

**MOTIONER:** Bevard  
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**MOTION DETAILS:** 
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To accept the Coastal, Inc. late bid for installation of the MVC loading dock leveler. 
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**SECOND:** McCarthy 
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**DISCUSSION:**  NO 
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**BABSON:** Yes 
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**BEVARD:** Yes
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**MCCARTHY:** Yes 

**OPENING OF DOCK LEVELER BIDS:**
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Coastal Equipment; Leveler: $3,595.00 Freight: $750.00, installation: $2,500.00: Total: $6,845.00
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Funding; Window washing; Line item transfer; Delegation permission to spend funds in a manner other then what is was originally intended; 


**MOTIONER:** Babson 
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**MOTION DETAILS:** 
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To accept the bid proposal submitted by Coastal, Equipment to provide for the installation of the MVC dock leveler, not to exceed: $6,845.00
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**SECOND:** McCarthy 
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**DISCUSSION:**  NO 
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**BABSON:** Yes 
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**BEVARD:** Yes
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**MCCARTHY:** Yes 

**INTRODUCTION OF NEW HUMAN RESOURCE DIRECTOR:**
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Chris Houreaux; 

**COMPETITIVE BIDDING PROCESS POLICY DOCUMENT:**
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Statutory language; Check list; Service versus equipment or material; 

**FINANCE DIRECTOR ACTIVITY REPORT:**
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Loading dock; Loading dock leveler; Encumbered funds; Stipends; Grant reporting; Dept. head reference manual; Avenue Inc.; Audit; Auditors letter regarding delays in audit completion; On going issues with payroll company; 4100.00 salary line shortage; CFO line; Commissioners budget separated from finance budget proposal; Stipends; Employment security; $330,750.00; Health Pro agency stipends; NH Department of Safety stipends; Accepting emergency funding; RSA 21-p:43; DRA; Payroll taxes; GOFERR Funding: $30,000.00; Covid-19 related reimbursement; Registrar of Deeds; Jail Boarders; Proshare funds; Supplementary budget: Accepting Covid-19 revenue; Unanticipated revenue; 

**BUDGET PREPARATION:**
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Budget process; Department heads; 


**ADMINISTRATION BUILDING OFFICE SPACE:**
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Lack of office space; Annex access during Covid-19; 


**TREASURERS ACTIVITY REPORT/HALES LOCATION:**
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Administrators report; Whitney Consulting assessor check; Administrators salary check; Deposits for review; County unincorporated towns allocation: Deeds filing; School documentation not completed properly; SAU9; 8th grade student;  

**MOTIONER:** Bevard  
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**MOTION DETAILS:** 
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To pay the Hales Location administrator $1,000.00 and have the Treasurer to sign. 
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**SECOND:** McCarthy 
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**DISCUSSION:**  NO 
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**BABSON:** Yes 
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**BEVARD:** Yes
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**MCCARTHY:** Yes 

**MOTIONER:** Bevard  
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**MOTION DETAILS:** 
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To pay Whitney Consulting [assessing] $2,000.00 and have the Treasurer sign. 
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**SECOND:** Babson  
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**DISCUSSION:**  NO 
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**BABSON:** Yes 
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**BEVARD:** Yes
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**MCCARTHY:** Yes 

**EXECUTIVE COORDINATORS ACTIVITY REPORT:**
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Annual report draft; Audit report; Audit management letter; 

**MOTIONER:** Babson 
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**MOTION DETAILS:** 
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To have the auditing firm Melanson and Heath write a letter stating the audit is delayed due to Covid-19. 
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**SECOND:** Bevard  
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**DISCUSSION:**  NO 
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**BABSON:** Yes 
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**BEVARD:** Yes
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**MCCARTHY:** NO 

**EXECUTIVE COORDINATORS ACTIVITY REPORT:**
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Delegation meeting preparation; Jail boarder income; Carroll County Broadband; Annex use subcommittee; 

**COMMISSIONERS ACTIVITY REPORT:**
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#Babson: Members of the public contacting Commission family members; Sheriff; Delegation meeting preparations; MVC report letters; Internal chain of command; Baling hay; Boy scouts MOU; Lands Committee; Annex use subcommittee;  

**PUBLIC COMMENTS:**
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2018 Audit report/Management letter; 

**MOTIONER:** BEVARD:
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**MOTION DETAILS:** NON PUBLIC IN: TIME: 11:20
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**SESSION #1** 07/01/2020 RSA 91-A:3 II (a)
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**SESSION #2** 07/01/2020 RSA 91-A:3 II (c)
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**SECOND:** MCCARTHY 
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**DISCUSSION:** NONE
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**BABSON:** Yes
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**BEVARD:**  Yes
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**MCCARTHY:** Yes
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**MOTIONER:** BEVARD 
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**MOTION DETAILS:** NON PUBLIC OUT:  12:00 [needs edit]
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**SECOND:** MCCARTHY
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**BABSON:** Yes
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**BEVARD:**  Yes
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**MCCARTHY:** Yes
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**MOTIONER:** BEVARD
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**MOTION DETAILS:** TO SEAL THE FOLLOWING:
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**SESSION #1** 07/01/2020 RSA 91-A:3 II (a)
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**SESSION #2** 07/01/2020 RSA 91-A:3 II (c)
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**SECOND:** MCCARTHY 
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**DISCUSSION:** None
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**BABSON:** Yes
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**BEVARD:**  Yes
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**MCCARTHY:** Yes

**MOTIONER:** Babson 
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**MOTION DETAILS:** 
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To adjourn 
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**TIME:** 12:[10 needs edit]
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**SECOND:** McCarthy 
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**DISCUSSION:**  NO 
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**BABSON:** Yes 
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**BEVARD:** Yes
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**MCCARTHY:** Yes 