Carroll County Commissioners Meeting | July 1, 2020

Part 1 of 1

Meeting Notes

REFERENCE MEETING NOTES TO NAVIGATE VIDEO. All motions, votes and analysis complete.

$6,845.00 Nursing Home loading dock leveler installation contract. New Human Resource Director introduction. Finance Directors activity report. 2019 Annual report. 2019 Audit not completed RSA 28:3-a. Nursing Home Annex use committee. Missing 2018 Audit report/management letter.

PHOTO: Commissioner Babson; Finance Director, Kathy Armstrong.


0:00:01

MEETING DATE: 07/01/2020


TIME IN: 09:05


ROLL CALL OFFICIALS PRESENT: Commissioners: Terry McCarthy; Amanda Bevard; David L. Babson;


ROLL CALL OFFICIALS ELECTRONIC: Representative Susan Ticehurst;


OFFICIALS ABSENT: None


EXECUTIVE COORDINATOR: Mellisa Seamans


OTHERS PRESENT: Ed Comeau, GovernmentOversite.com;


OTHERS PRESENT: Treasurer, Joe Costello


0:01:31

MOTIONER: Babson


MOTION DETAILS: PUBLIC MEETING MINUTE APPROVAL


DATE: 06/24/2020


SECOND: McCarthy


DISCUSSION: NONE


CORRECTIONS: NONE


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:02:52

MANIFEST:


WEEK ENDING DATE: 07/01/2020


TOTAL: $00,000,000


NOTE: Amount was not available at this jump point.


0:03:37

MANIFEST:


WEEK ENDING DATE: 06/24/2020


TOTAL: $606,307.24


NOTE: This total was reported last week.


0:04:15

LOADING DOCK LEVELER RFP/MOUNTAIN VIEW COMMUNITY


Late bid; Coastal, Inc.; Loading dock approach reconstruction; Delegation permission to reassign budget line; Window washing appropriation; GW Brooks: approach contractor; Bidding process; Local versus regional contractors;


0:15:30

MOTIONER: Bevard


MOTION DETAILS:


To accept the Coastal, Inc. late bid for installation of the MVC loading dock leveler.


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:16:40

OPENING OF DOCK LEVELER BIDS:


Coastal Equipment; Leveler: $3,595.00 Freight: $750.00, installation: $2,500.00: Total: $6,845.00


Funding; Window washing; Line item transfer; Delegation permission to spend funds in a manner other then what is was originally intended;


0:24:38

MOTIONER: Babson


MOTION DETAILS:


To accept the bid proposal submitted by Coastal, Equipment to provide for the installation of the MVC dock leveler, not to exceed: $6,845.00


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:26:48

INTRODUCTION OF NEW HUMAN RESOURCE DIRECTOR:


Chris Houreaux;


0:28:15

COMPETITIVE BIDDING PROCESS POLICY DOCUMENT:


Statutory language; Check list; Service versus equipment or material;


0:40:00

FINANCE DIRECTOR ACTIVITY REPORT:


Loading dock; Loading dock leveler; Encumbered funds; Stipends; Grant reporting; Dept. head reference manual; Avenue Inc.; Audit; Auditors letter regarding delays in audit completion; On going issues with payroll company; 4100.00 salary line shortage; CFO line; Commissioners budget separated from finance budget proposal; Stipends; Employment security; $330,750.00; Health Pro agency stipends; NH Department of Safety stipends; Accepting emergency funding; RSA 21-p:43; DRA; Payroll taxes; GOFERR Funding: $30,000.00; Covid-19 related reimbursement; Registrar of Deeds; Jail Boarders; Proshare funds; Supplementary budget: Accepting Covid-19 revenue; Unanticipated revenue;


1:26:16

BUDGET PREPARATION:


Budget process; Department heads;


1:30:01

ADMINISTRATION BUILDING OFFICE SPACE:


Lack of office space; Annex access during Covid-19;


1:34:45

TREASURERS ACTIVITY REPORT/HALES LOCATION:


Administrators report; Whitney Consulting assessor check; Administrators salary check; Deposits for review; County unincorporated towns allocation: Deeds filing; School documentation not completed properly; SAU9; 8th grade student;


1:43:23

MOTIONER: Bevard


MOTION DETAILS:


To pay the Hales Location administrator $1,000.00 and have the Treasurer to sign.


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


1:43:40

MOTIONER: Bevard


MOTION DETAILS:


To pay Whitney Consulting [assessing] $2,000.00 and have the Treasurer sign.


SECOND: Babson


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


1:45:46

EXECUTIVE COORDINATORS ACTIVITY REPORT:


Annual report draft; Audit report; Audit management letter;


1:52:46

MOTIONER: Babson


MOTION DETAILS:


To have the auditing firm Melanson and Heath write a letter stating the audit is delayed due to Covid-19.


SECOND: Bevard


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: NO


1:56:30

EXECUTIVE COORDINATORS ACTIVITY REPORT:


Delegation meeting preparation; Jail boarder income; Carroll County Broadband; Annex use subcommittee;


2:04:41

COMMISSIONERS ACTIVITY REPORT:


Babson: Members of the public contacting Commission family members; Sheriff; Delegation meeting preparations; MVC report letters; Internal chain of command; Baling hay; Boy scouts MOU; Lands Committee; Annex use subcommittee;


2:17:34

PUBLIC COMMENTS:


2018 Audit report/Management letter;


2:19:50

MOTIONER: BEVARD:


MOTION DETAILS: NON PUBLIC IN: TIME: 11:20


SESSION #1 07/01/2020 RSA 91-A:3 II (a)


SESSION #2 07/01/2020 RSA 91-A:3 II (c)


SECOND: MCCARTHY


DISCUSSION: NONE


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


MOTIONER: BEVARD


MOTION DETAILS: NON PUBLIC OUT: 12:00 [needs edit]


SECOND: MCCARTHY


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


MOTIONER: BEVARD


MOTION DETAILS: TO SEAL THE FOLLOWING:


SESSION #1 07/01/2020 RSA 91-A:3 II (a)


SESSION #2 07/01/2020 RSA 91-A:3 II (c)


SECOND: MCCARTHY


DISCUSSION: None


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


2:21:47

MOTIONER: Babson


MOTION DETAILS:


To adjourn


TIME: 12:[10 needs edit]


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes

Past Carroll County Commissioners Meetings