Carroll County Commissioners Meeting | August 12, 2020

Part 1 of 1

Meeting Notes

Manifest: $138,251.90. Lack of NH Retirement wage reporting (2015)(2011). Auditor unable to establish completion timeline. Lack of cash account reconciliation. Alleged Bank of New Hampshire errors; Alleged Checkmate payroll system errors.


0:00:01

MEETING DATE: 08/12/2020


TIME IN: 09:00


ROLL CALL OFFICIALS PRESENT: Commissioner: David L. Babson


ROLL CALL OFFICIALS PRESENT: Commissioner: Amanda Bevard


ROLL CALL OFFICIALS PRESENT: Commissioner: Terry McCarthy


ROLL CALL OFFICIALS ELECTRONIC:


OFFICIALS ABSENT: None


EXECUTIVE COORDINATOR: Mellisa Seamans


OTHERS PRESENT: Ed Comeau GovernmentOversite-com


OTHERS PRESENT: Joe Costello, Treasurer


OTHERS PRESENT:


OTHERS PRESENT ELECTRONICALLY:


OTHERS PRESENT ELECTRONICALLY:


OTHERS PRESENT ELECTRONICALLY:


NOTE: GOVERNMENTOVERSITE-COM:



0:00:39

MOTIONER: McCarthy


MOTION DETAILS: PUBLIC MEETING MINUTE APPROVAL


DATE: 08/05/2020


SECOND: Babson


DISCUSSION: NONE


CORRECTIONS: NONE


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:02:22

ADDITIONS TO AGENDA:


Letter; Wendy Scribner; MOU; Woods; Dale Drew; Blue Berries;


0:03:15

MANIFEST:


WEEK ENDING DATE: 08/07/2020


TOTAL: $138,251.90


0:03:47

LINE ITEM TRANSFERS:


County Attorney; $800.00 from conferences to Telephone expenses;


0:05:25

MOTIONER: McCarthy


MOTION DETAILS:


To 2020-03; County Attorney; $800.00 from conferences to Telephone expenses;


SECOND: Babson


DISCUSSION:


Babson: Home cell phone use; Bad policy;


BABSON: NO


BEVARD: Yes


MCCARTHY: Yes


0:09:00

TRANSFER REQUEST FORM:


Babson proposes form should show individual commission votes;


0:12:00

ARTHUR WOODS; MOU LETTER; (LOGGING) WENDY SCRIBNER:



0:12:53

MOTIONER: Babson


MOTION DETAILS:


To send letter; MOU; to Arthur Woods; [Logging agreement]


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:14:54

INTRODUCTION: NEW JAIL FACILITY MAINTENANCE DIRECTOR:


Steve Rowkowski;


0:18:26

RETIRING JAIL FACILITY MAINTENANCE DIRECTOR/DEDICATION/ ANNUAL REPORT:


Joe Boyd;


0:25:30

TREASURERS ACTIVITY REPORT:


2019 audit documentation; Melanson;


0:27:00

HALES LOCATION:


PLT Funds; $48,000.00; Hales Location Residents association; Reducing tax liability; DRA; Hales Location budget preparation; Audit; Selectmen stipend; Treasurers stipend; $9,000.00; Melanson Heath versus Melanson;


0:32:05

HALES LOCATION:


Residents association meetings; Authority of Residents Association Board; Association voting process; Hales location budgeting; Tax rate setting; Tax billing; DRA; County budget process;


0:43:30

COMMISSIONER ACTIVITY REPORTS:


Nursing home; HOC; Covid-19 free; Community support;


0:45:00

EXECUTIVE COORDINATORS ACTIVITY REPORT:


August 3, 2020 meeting minutes; Annex subcommittee;


0:45:42

MOTIONER: Babson


MOTION DETAILS: PUBLIC MEETING MINUTE APPROVAL


DATE: 08/03/2020


SECOND: McCarthy


DISCUSSION: NONE


CORRECTIONS: NONE


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:46:04

EXECUTIVE COORDINATORS ACTIVITY REPORT:


Department head meeting; C.I.P plan; County health insurance; Interlocal Health trust; Insurance brokers; Richards Group; New England Employee Benefit Company: Self funded insurance; USI; Anthem; Durim Insurance;


1:03:27

EXECUTIVE COORDINATORS ACTIVITY REPORT:


County Attorney; Statutory Authority; House of Corrections; County I.T. Contract;


1:06:54

EXECUTIVE COORDINATORS ACTIVITY REPORT:


Auditors proposals; August 20, 2020; Direct solicitation; Medicaid Medicare health costs; Federal funds; Covid-19 funds; [SINGLE AUDIT]; +$700,000.00; Annex Subcommittee; MVC Employee/Department surveys;


1:11:32

WHITE HORSE ADDICTION CENTER; CENTER OSSIPEE; KALLAD LAW OFFICE BUILDING:


Old Nursing Home Annex sale; Commission Annex Subcommittee;


1:24:13

EXECUTIVE COORDINATORS ACTIVITY REPORT:


Annual report; Missing financial document; 2018 Audit; Water system regulation review; State water system study; State water regulations;


1:27:54

COMMISSION DISCUSSES MELANSON [AUDITORS] EMAIL CORRESPONDENCE:


Lack of timeline for completion; DRA; Tax rate setting; Plodzic and Sanderson; #ScottEgan; Defining close of books; Lack of account balances;


1:42:46

FINANCE DIRECTOR RESPONDS TO MELANSON [AUDITORS] EMAIL CORRESPONDENCE:


NH Retirement system; 15 employees; 2015 lack of wage reporting; 2011 lack of wage reporting; Melanson Audit 2019; Audit process; Does the fund balance reconcile to the prior year audited?; 2018 fund balance discrepancy; 2018 Revenues; Beaulieu [previous auditor]; Financial reporting; Operating cash account reconciliation; CHECKMATE MISTAKES ;BANK OF NEW HAMPSHIRE MISTAKES ;2019 entry errors; Un-cashed paychecks; Automatic check voiding;


2:04:10

FINANCE DIRECTOR RESPONDS TO MELANSON [AUDITORS] EMAIL CORRESPONDENCE:


Audit timeline; NH Retirement system; "We took money out of peoples paychecks and did not contribute it to the NH Retirement system" ;Kronos timekeeping system; CHECKMATE:; New user interface; Training;


2:10:07

PUBLIC INPUT:


EdComeau: County water system capacity; Whitehorse Addiction Center; Center Ossipee


2:11:02

MOTIONER: Babson


MOTION DETAILS: NON PUBLIC IN: TIME: 11:11


SESSION #1 08/12/2020 RSA 91-A:3 II (b)


SECOND: McCarthy


DISCUSSION: NONE


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


MOTIONER: Bevard


MOTION DETAILS: NON PUBLIC OUT: 00:00 [needs edit]


SECOND: McCarthy


MOTION DETAILS: TO SEAL THE FOLLOWING:


SESSION #1 08/12/2020 RSA 91-A:3 II (b) SEALED


SECOND: McCarthy


DISCUSSION: None


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


2:12:48

WASHINGTON VALLEY SUPPORTS RECOVERY COALITION FUEL INVOICE/REPORT:


Budget request; $5,000.00; Auditors questionnaire; Whitehorse report;


2:22:52

MOTIONER: Babson


MOTION DETAILS:


To adjourn


TIME: 00:00 [needs edit]

Past Carroll County Commissioners Meetings