Carroll County Commissioners Meeting | August 26, 2020

Part 1 of 1

Meeting Notes

Manifest: $345,920.99. 2020 Audit bids. New Deputy HOC Superintendent. Medically Assisted Treatment. County Attorney authority. Annex roof repairs. Town of Ossipee Correspondence: Re: 2019 Audit. Treasures report Re: Financial Controls. PHOTO: Commissioner David L. Babson, Jail Superintendent, Jason Henry.


0:00:01

MEETING DATE: 08/26/2020


TIME IN: 09:04


ROLL CALL OFFICIALS PRESENT: Commissioner: David L. Babson


ROLL CALL OFFICIALS PRESENT: Commissioner: Amanda Bevard


ROLL CALL OFFICIALS PRESENT: Commissioner: Terry McCarthy


ROLL CALL OFFICIALS ELECTRONIC:


OFFICIALS ABSENT: None


EXECUTIVE COORDINATOR: Mellisa Seamans


OTHERS PRESENT: Ed Comeau GovernmentOversite-com


OTHERS PRESENT: Joe Costello, Treasurer


OTHERS PRESENT:


OTHERS PRESENT ELECTRONICALLY:


OTHERS PRESENT ELECTRONICALLY:


OTHERS PRESENT ELECTRONICALLY:


NOTE: GOVERNMENTOVERSITE-COM:



0:00:48

MOTIONER: Babson


MOTION DETAILS: PUBLIC MEETING MINUTE APPROVAL


DATE: 08/19/2020


DATE: 08/12/2020


SECOND: McCarthy


DISCUSSION: NONE


CORRECTIONS: NONE


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:03:05

ADDITIONS TO THE AGENDA:


Bevard: an additional non public;


0:03:11

MEDIA QUESTIONS:


;#DaymondSteer; Conway Daily Sun; Audit progress;


0:03:47

MANIFEST:


WEEK ENDING DATE: 08/21/2020


TOTAL: $345,920.99


0:04:18

BOILER ROOM DOOR REPLACEMENT BIDS:


BobMurray; No bides received; Bid deadline extension request;


0:06:00

MOTIONER: Babson


MOTION DETAILS:


To extend the bid deadline and notify interested bidders; September 9, 2020


SECOND: Bevard


DISCUSSION: Advertisement; Direct solicites


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:07:10

2020 FINANCIAL AUDIT BID OPENINGS:


Bachalor Associates, Keene NH; [needs edit]; First year: $40,050.00; Second year: $42,050.00; Third year: $44,200.00;


Direct solicites responses; 8 Firms; Audit budget: $32,000.00; Melanson;


0:16:38

HOUSE OF CORRECTIONS ACTIVITY REPORT:


;#JasonHenry; Staffing levels; NHAC graduation; Nursing staff levels; Agency staffing; Light duty nurse; Heavy duty nurse; New hires: Program director; Hope House; Jim Stoddard; New Deputy Superintendent: Shawn Eldridge; CDC; Covid-19; Rockingham County; Second Chance Grant audit; Roof repairs; Jail capital projects; Camera systems; PRIA Grant application; Training; PRIA Coordinator; PRIA Investigator; Jail Access; Covid-19 protocols; Jail inmate population totals; Boarders: Revenue; Electronic monitoring; Work release; Budget expended: 47%;


0:30:00

HOUSE OF CORRECTIONS ACTIVITY REPORT:


;#JasonHenry; Budget expenditures; Medical expenditures; Revenue totals; 5 Correction Officer Openings; PT Testing parameters; Cooper Standards; Certification Board position; NHAC;


0:37:30

MOTIONER: McCarthy


MOTION DETAILS:


To appoint Patrick Bachelder to the NHAC Certification Board.


SECOND: Babson


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:38:07

HOUSE OF CORRECTIONS ACTIVITY REPORT:


;#JasonHenry; M.A.T.; Medical Assisted Treatment; Legislation; ACLU; HOC Statutory authority; #BillMarsh;


0:42:23

MOTIONER: Babson


MOTION DETAILS:


To have M.A.T. Services available at the CC HOC;


SECOND: No second


DISCUSSION: #McCarthy: needs review;


BABSON:


BEVARD:


MCCARTHY:


0:43:43

HOUSE OF CORRECTIONS ACTIVITY REPORT:


;#JasonHenry; County Attorney's authority; 30:b; HOC Superintendent authority; #JasonHenry; Receives gift of appreciation; Line item transfer request; Agency nursing; Capital projects;


0:54:30

MOTIONER: Babson


MOTION DETAILS:


To approve line item request 2020-02 as amended.


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:58:11

LINE ITEM TRANSFER REQUESTS:


Human resources; Overtime; Education Conferences; Nursing Home;


1:03:00

MOTIONER: Babson


MOTION DETAILS:


To approve line item transfer: 2020-05; $1,350.45 .017 to .005


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


1:07:14

NURSING HOME ANNEX ROOF REPAIR:


Leaking roof; Bid waiving discussion; Over $5,000.00; #BobMurray; Line item transfer; $10,213.00 capital to annex roof repairs; Historic: Previous bids; Demolition of wing;


1:16:09

NURSING HOME ANNEX ROOF REPAIR:


Discussion with Delegation Chair Desmarais; Repair leaks; Annex use; Contractor performance; 40 penetrations; Guarantees; Work timeline;


1:21:35

MOTIONER: Bevard


MOTION DETAILS:


To accept the bid from New England Metal Builders, not to exceed $10,213.00; Already repairing Jail Roof;


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


1:22:51

MOTIONER: McCarthy


MOTION DETAILS:


To approve transfer 2020-06 to move; $10,213.00 from line 9400.097 to 9400.98 repair capital.


SECOND: Bevard


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


1:24:18

BLUE BERRIES; SCOUTS;


Scheduling;


1:27:00

CORRESPONDENCE FROM THE TOWN OF OSSIPEE REGARDING 2019 AUDIT:


Letter read into the record; Account reconciliations; Tax rate setting: DRA; CFO position;


1:42:55

HALES LOCATION ACTIVITY REPORT:


School Board superintendent document; DRA; Carbonite; Personal Visa card; Hales invoice of $9,000.00; Ford Taurus vehicle titles;


1:49:49

TREASURERS ACTIVITY REPORT:


Ford Taurus Sheriff's vehicle titles;


1:51:13

JOE COSTELLO, TREASURER READS A STATEMENT INTO THE RECORD REGARDING COUNTY FINANCES AND FINANCIAL CONTROLS:



1:56:57

EXECUTIVE COORDINATORS ACTIVITY REPORT:


MellisaSeamans; Legal invoice; Attorney research; Hales; Fryeburg; Kennett; Annual report completion; Health insurance brokers; DRA portal access; DRA documents; Signed copy of Delegation meeting minutes; Axiom; MS42; Commissioners budget; Special fees; Remaining balances; Administrative salaries overage;


2:16:45

MOTIONER: Babson


MOTION DETAILS: NON PUBLIC IN: TIME: 11:17


SESSION #1 08/26/2020 RSA 91-A:3 II (i)


SESSION #2 08/26/2020 RSA 91-A:3 II (b)


SECOND: McCarthy


DISCUSSION:


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


MOTIONER: Bevard


MOTION DETAILS: NON PUBLIC OUT: 00:00


MOTION DETAILS: TO SEAL THE FOLLOWING:


SESSION #1 08/26/2020 RSA 91-A:3 II (i) SEALED


SESSION #2 08/26/2020 RSA 91-A:3 II (b) SEALED


SECOND: McCarthy


DISCUSSION: None


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


2:21:16

MOTIONER: Babson


MOTION DETAILS:


To adjourn


TIME: 14:20

Past Carroll County Commissioners Meetings