Carroll County Commissioners Meeting | October 14, 2020

Part 1 of 1

Meeting Notes

OPERATIONAL BUDGET: $34,000,000.00. MANIFEST: 10/09/2020: $432,180.68. Department budget proposals: (DPW/Farm/Facilities/County Attorney/Hales Location.) Failed AC Unit=$3,850.00 Failed condenser coil=$38,000.00 CFO Activity report. CheckMate Payroll services contract. 3rd quarter review: Over expended budget lines. 2019 Audit completion time line/Auditors report. PHOTO: Commissioner: David L. Babson, DPW/FARM Director: Will Dewitt.


0:00:01

MEETING DATE: 10/14/2020


TIME IN: 09:00


ROLL CALL OFFICIALS PRESENT: Commissioner: David L. #Babson


ROLL CALL OFFICIALS PRESENT: Commissioner: Amanda #Bevard


ROLL CALL OFFICIALS PRESENT: Commissioner: Terry #McCarthy


OFFICIALS ABSENT: None


EXECUTIVE COORDINATOR: Mellisa #Seamans


OTHERS PRESENT: Ed #Comeau GovernmentOversite-com


OTHERS PRESENT: Joe #Costello, Treasurer


OTHERS PRESENT: Fergus #Cullen, CFO


OTHERS PRESENT ELECTRONICALLY: Reference: #nameslug


OTHERS PRESENT ELECTRONICALLY: Reference: #nameslug


NOTE: GOVERNMENTOVERSITE-COM:



0:00:37

ADDITIONS TO AGENDA:


Date of minutes presented should be 10/07/20 not 10/14/20; Two non public sessions: RSA 91-a: 3 II (a);


0:01:23

PUBLIC INPUT:


Rep. Glenn Cordelli; Checkmate contract; HRIS; Contract cost; CFO;


0:03:34

MANIFEST:


WEEK ENDING DATE: 10/09/2020


TOTAL: $432,180.68


0:04:17

MOTIONER: Bevard


MOTION DETAILS:


Public meeting minute approval


DATE: 10/07/2020


SECOND: McCarthy


DISCUSSION: NONE


CORRECTIONS: NONE


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:07:17

DEPARTMENT BUDGET PROPOSALS: DPW/FARM:


Dewitt: $2,000.00 increase; Overtime; Part time; Salary line; 2 full time employees; Summer employee; Hay raking; Hay wrapper; Summer employee; 30 hours; 60 hours total; increase to 70 hours; Lack of inmates; New summer employee hire;


Dewitt: Raises; #Hayden=$12.00- $14.00; Education/Training; Water testing; PFAS testing requirement; Eastern Analytical; Quarterly water testing; State requirements; Licenses/Dues; GSI Software;


Dewitt: #Babson: Office supplies; Septic services; Diesel fuel; Fuel use; Advertising; Vehicle expenses; Capital investment; Plow truck replacement; Sander replacement; Oil undercoating; Tire replacement; Vehicle inspections; Dump truck maintenance;


Truck maintenance; Plow truck workload; Salt purchase; Sand Purchase; Ash purchase; Brush removal; Hay production process; Hay field condition; Drainage system installation;


Ash storage; Water treatment chemicals; Maintenance/Repairs; Water sewer pumps; equipment repairs; Vehicle repairs; Hay wagon maintenance; GSI software; Lawn care supplies;


Cullen: Water system budget line; Septic system budget line; Vehicle inventory list; Purchasing used equipment budget line; #Babson: Contingency fund proposal; Revenue actuals; 09/30/2020; Hay; Round bales; County water system engineering;


0:59:35

DEPARTMENT BUDGET PROPOSALS: FACILITIES/ADMINISTRATION BUILDING:


Murray; 4170; 4198; Salaries; Overtime; Maintenance supplies; New equipment; Raises; 4198: Contracted/Fees and services; Satellite TV; Electric; Propane; Siemens energy upgrade; Pellet use;


Legal expenses; Care of Grounds; Maintenance; Annex boiler room door: $3,500.00; Administration building Roof top AC unit failure: $3,850.00; Condenser coil replacement: $38,000.00;


Siemens Energy savings; Electric; Propane; Generator maintenance; Water tower generator maintenance; Care of grounds; Crack filling; Jail: Care of grounds;



1:15:51

CHIEF FINANCIAL OFFICER ACTIVITY REPORT:


Cullen; Report distributed; 3rd quarter financials; #Seamans; Avenue; Transfer investigation committee; Bank reconciliation; 2019 audit; Melanson email; RTK requests; List of exempt employees;


Technology contract; How to document creation; Screen shots; Checkmate agreement; Checkmate contract recommendations; One year; Three years; #Cordelli: financial modules;


Babson: Checkmate: Contract bidding; Bidding process;


1:33:20

DEPARTMENT BUDGET PROPOSALS: COUNTY ATTORNEY:


Andruzzi; 4110; 4111; 4112; 200: Grants; Victim witness grant; Supplanting; Federal grant application; Child Advocacy Center; Conference travel; Medical referee;


3:20:33

THIRD QUARTER BUDGET REVIEW:


Over expended budget lines; #Cullen: Department head budget control; Line item transfer process; Finance Office; Victim Witness; Dispatch overtime; Sheriff Department; 09/30/2020;


Special inmate medical; Integration Test: (I.T.); Avenue seats; Read only access; 200 fund; Covid-19; Delegation Committee meeting expense; Nursing; Environmental service;


New equipment; Overtime; Special services; MVC revenue; Federal reimbursement rates; Proshare; Skilled; Speech skilled; Overtime skilled; Part time skilled;


Delegation Line item transfer executive committee;


3:49:20

RECESS:



3:50:27

HALES LOCATION ACTIVITY REPORT:


Costello: Selectmen of Hales Location meeting schedule proposal; Hales location budget; Hales Location Association annual meeting; #Babson: Liz Bailey; Education funding; Fryeburg Academy; Kennet; Fryeburg Academy contract;


Hales Location budget; Municipal aid; Check received; DRA; #Costello: Invoices: Hales Location administration costs;


4:18:13

MOTIONER: Bevard


MOTION DETAILS:


As Selectmen for Hales pay "this bill" from the County: [Lack of details]


SECOND: NONE


DISCUSSION: Fails for lack of second.


4:18:37

MOTIONER: Babson


MOTION DETAILS:


To tell Hales Location that we will settle with them for $12,000.00


SECOND: McCarthy


DISCUSSION: $9,000.00 2012; $9,000.00 2013; $9,000.00 2014 for a past due of $27,000.00; Current Hales invoice for $9,00.00; #McCarthy: Bring issue up to Association;


Babson withdraws motion/ #McCarthy withdraws 2nd;


4:26:00

HALES LOCATION ACTIVITY REPORT:


2021 Hales Location budget; Education funding; Registrations; Elections; County Treasurer mileage; Hales Location administration; Administrator salary; Mileage reimbursement; Map updates; Avatar; Assessing; Revaluation;


Bevard: Non public requested regarding performance of Hales Administrator;


4:36:53

EXECUTIVE COORDINATORS ACTIVITY REPORT:


Seamans: Action Ambulance agreement; County Jail services; CarePlus;


4:40:35

MOTIONER: McCarthy


MOTION DETAILS:


To sign the agreement with Action Ambulance for Jail services for one year not to exceed a total of $560.39 per transport and to allow the Chair to sign the document.


SECOND: Bevard


DISCUSSION: None


BABSON: Yes [no verbal vote]


BEVARD: Yes [no verbal vote]


MCCARTHY: Yes


4:42:22

EXECUTIVE COORDINATORS ACTIVITY REPORT:


Seamans: Agreement; White Mountain National Forest; Sheriff; Kangamungus Highway; Increased petrols;


4:43:43

MOTIONER: Bevard


MOTION DETAILS:


To sign the agreement with the US Forest Service and to allow the Chair to sign the document.


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


4:44:47

EXECUTIVE COORDINATORS ACTIVITY REPORT:


Seamans: Memo from HR; NHDOL; Vault safety complaint; Report distributed; Whitehorse Addiction center activity report; House Journal posting for TAN borrowing; December posting;


Cullen: Checkmate contract 89,000.00; Accept terms; #Cordelli; HR modules;


4:53:50

MOTIONER: Babson


MOTION DETAILS:


To accept the terms of the checkmate contract and authorize the Chair to sign the document;


SECOND: Bevard


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


4:56:30

COMMISSIONERS' ACTIVITY REPORTS:


Babson: Non public; #Bevard: 91-a: request; 91-a: request withdrawn; Providing paid time off for employees that did not receive covid-19 compensation;


5:06:44

MOTIONER: Bevard


MOTION DETAILS:


To providing paid time off for employees that did not receive covid-19 compensation;


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


5:08:44

MEDIA QUESTIONS:


Comeau; 2019 Audit time line; Melanson email; Buying farm equipment; Legal review or Checkmate contract; Melanson email read into the record; #Cullen; 10/09/2020


5:14:16

MOTIONER: Babson


MOTION DETAILS: NON PUBLIC IN: TIME: 14:25


SESSION #1 10/14/2020 RSA 91-A:3 II (a)


(a) The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted.


SESSION #2 10/14/2020 RSA 91-A:3 II (a)


(a) The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted.


SESSION #3 10/14/2020 RSA 91-A:3 II (c)


(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.


SESSION #4 10/14/2020 RSA 91-A:3 II (c)


(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.


SECOND: Bevard


DISCUSSION:


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


MOTIONER: Bevard




**NO RECORDING OF POST NON PUBLIC.


MOTION DETAILS: NON PUBLIC OUT: 00:00 [needs edit]


SECOND: [needs edit]


BABSON: [needs edit]


BEVARD: [needs edit]


MCCARTHY: [needs edit]


MOTIONER: [needs edit]


MOTION DETAILS: TO SEAL THE FOLLOWING:


SESSION #1 10/14/2020 RSA 91-A:3 II (a) [needs edit]


SESSION #2 10/14/2020 RSA 91-A:3 II (a) [needs edit]


SESSION #3 10/14/2020 RSA 91-A:3 II (c) [needs edit]


SESSION #4 10/14/2020 RSA 91-A:3 II (c) [needs edit]


SECOND: [needs edit]


DISCUSSION: [needs edit]


BABSON: [needs edit]


BEVARD: [needs edit]


MCCARTHY: [needs edit]


5:14:17

NOTE:


The video segment proceeding the Non public is an error. The file is repeated.

Past Carroll County Commissioners Meetings