Carroll County Commissioners Meeting | November 4, 2020

Part 1 of 1

Meeting Notes

HALES LOCATION:. -Commission as Select Board. -Hales Budget review. COUNTY DEPT. BUDGETS:. -Mountain View Community (Nursing Home). BID OPENING:. -MVC winter curtain. CHIEF FINANCIAL OFFICER REPORT:. -2019 Audit not complete. -Auditors emailed report. -New bonding proposals/Refinancing. COMMISSIONERS REPORTS:. -Commissioner Babson: -Republican election Advertising:. -Transparency/Backroom deals/Old boy network. PHOTO:** Commissioners: Terry McCarthy, Amanda Bevard, David L. Babson


0:00:01

MEETING DATE: 11/04/2020


TIME IN: 09:04


ROLL CALL OFFICIALS PRESENT: Commissioner: David L. #Babson


ROLL CALL OFFICIALS PRESENT: Commissioner: Amanda #Bevard


ROLL CALL OFFICIALS PRESENT: Commissioner: Terry #McCarthy


ROLL CALL OFFICIALS ELECTRONIC: xx


OFFICIALS ABSENT: None


EXECUTIVE COORDINATOR: Mellisa #Seamans


OTHERS PRESENT: Reference name #Slug


NOTE: GOVERNMENTOVERSITE-COM: xx



0:01:37

MOTIONER: Babson


MOTION DETAILS:


To appoint McCarthy as the Hales Location Select board Chair.


SECOND: Bevard


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: ABSTAIN


0:02:43

HALES LOCATION SELECTMEN MEETING:


Elected Commissioners are Hales Location Selectboard; Budget review;


0:03:33

MOTIONER: Babson


MOTION DETAILS:


To reduce Advertising to $000.00


SECOND: Bevard


DISCUSSION: Motion withdrawn; Second withdrawn.


0:06:00

HALES LOCATION BUDGET:


Education/Tuition; Student totals; Fryeburg Academy; Conway; Education cost;


0:09:35

MOTIONER: Bevard


MOTION DETAILS:


Education/Tuition line to $74,000.00


SECOND: Babson


DISCUSSION: Babson: Hales Location resident communication; Students; Association; Rug rats;


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:12:42

HALES LOCATION BUDGET:


[Motor vehicle registrations; (Tabled) Conway; Elections; Business administration;


0:15:05

MOTIONER: Babson


MOTION DETAILS:


To keep Business administration at $9,000.00 as approved in 2020.


SECOND: McCarthy


DISCUSSION: What is $9,000.00 covering?;


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:17:42

HALES LOCATION BUDGET:


Tax collector; Administrative salaries; #Costello joins meeting receives update; $9,000.00- what does this cover; Hales Administrator duties;


0:23:20

MOTIONER: Bevard


MOTION DETAILS:


Administrative salary line: $12,600.00


SECOND: Babson


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:23:40

HALES LOCATION BUDGET:


Auditing; Bachelder Associates; Auditor contract: Not signed;


0:25:52

MOTIONER: Bevard


MOTION DETAILS:


$4,000.00 for auditing Hales Location finances


SECOND: Babson


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:26:05

HALES LOCATION BUDGET:


Conferences; Cancelled conferences due to CV19;


0:26:54

MOTIONER: Bevard


MOTION DETAILS:


Conferences: $300.00


SECOND: Babson


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:27:10

HALES LOCATION BUDGET:


Mileage reimbursement; Administrator; County Treasurer; Tracking mileage; .50 per mile;


0:28:47

MOTIONER: Babson


MOTION DETAILS:


Mileage $500.00


SECOND: Bevard


DISCUSSION: Mileage included in salary; Reduction to $500.00


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:33:49

HALES LOCATION BUDGET:


Babson: Request for Non public to discuss mileage/Travel; Selectmen Salaries; Legal expenses;


0:37:24

MOTIONER: Babson


MOTION DETAILS:


To raise the legal line to $1,000.00


SECOND: Bevard


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:38:09

HALES LOCATION BUDGET:


Assessing map updates;


0:42:00

MOTIONER: Bevard


MOTION DETAILS:


Assessing map updates: $1.00


SECOND: Babson


DISCUSSION: Costello: $500.00;


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:43:47

HALES LOCATION BUDGET:


Office supplies and equipment;


0:44:09

MOTIONER: Babson


MOTION DETAILS:


Office supplies and equipment: $600.00


SECOND: Bevard


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:45:32

HALES LOCATION BUDGET:


Postage; Tax billing postage; Certified mail;


0:48:35

MOTIONER: Babson


MOTION DETAILS:


Postage: $400.00


SECOND: Bevard


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:48:59

HALES LOCATION BUDGET:


Software licensing; Avitar; Carbonite;


0:51:23

MOTIONER: McCarthy


MOTION DETAILS:


Software licensing: $1,700.00


SECOND: Bevard


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:52:12

HALES LOCATION BUDGET:


Assessing of properties; Statistical updates; Revaluations;


0:55:16

MOTIONER: Bevard


MOTION DETAILS:


Assessing of properties; Statistical updates: $4,000.00


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:56:11

HALES LOCATION BUDGET:


Public safety; Ambulance; Fire/Rescue;


0:58:08

MOTIONER: Babson


MOTION DETAILS:


Public safety; Ambulance; Fire/Rescue; $119,000.00


SECOND: Bevard


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:58:30

HALES LOCATION BUDGET:


Review of changes: Read into record; Vehicle registrations;


1:01:02

MOTIONER: Babson


MOTION DETAILS:


To take the Registration line discussion off the table:


SECOND: Bevard


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


1:01:27

MOTIONER: Bevard


MOTION DETAILS:


Vehicle registrations: $7,000.00


SECOND: Babson


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


1:02:28

HALES LOCATION BUDGET:


Budget Total: $235,322.00; Education; Student totals;


1:05:27

MOTIONER: Bevard


MOTION DETAILS:


To authorize the County Treasurer to sign Hales Administrators check for $1,000.00


SECOND: Babson


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


1:05:50

HALES LOCATION BUDGET:


Costello: Treasurers stamp use;


1:06:12

MOTIONER: Babson


MOTION DETAILS:


To pay Carroll County $9,000.00 for administration of Hales Location; 2020


SECOND: Bevard speaks after motion: no verbal 2nd; McCarthy states "ok"


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


1:08:43

HALES LOCATION BUDGET:


School funding; Legal consult;


1:09:47

MOTIONER: Bevard


MOTION DETAILS:


To seek legal council regarding eduction funding process; Paying Fryeburg from Hales funds;


SECOND: Babson


DISCUSSION: Sheehan Phinney


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


1:13:44

MOTIONER: Babson


MOTION DETAILS:


To adjourn


TIME: 10:13


SECOND: Bevard


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


1:13:55

COUNTY COMMISSION MEETING:


10:30; Pledge: Additions to agenda: non public: RSA 91-a:


1:15:30

MOTIONER: Babson


MOTION DETAILS:


Public meeting minute approval


DATE: 10/28/2020


SECOND: McCarthy


DISCUSSION: NONE


CORRECTIONS: NONE


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


1:15:55

MEDIA QUESTIONS:


Conway Daily Sun; Election results; Budget public hearing process;


1:15:55

MEDIA QUESTIONS:


.#Steer: Conway Daily Sun;


1:21:17

MANIFEST:


WEEK ENDING DATE: 10/30/2020


TOTAL: $189,435.31


1:21:34

BUDGET PROPOSALS: MVC: ENVIRONMENTAL SERVICES:


Murray: Chandler: Coats: Salary line: New employee proposal; Cleaning; Covid-19; Full time employee; Union; Non Union; Increase in Environmental Services; Administration; Copiers; Dietary; Overtime; Staffing levels; Online medical services; Telehealth; Recreational Therapy; Social Services; Staff levels; Special services; Staffing level;


2:19:57

MOUNTAIN VIEW COMMUNITY: REVENUES:


Less then 2020 levels; Contractual skilled; Proshare; Cafe;


2:31:04

BID OPENING: WINTER CURTAIN:


Just Right awnings; $13,600.00; Concord Awning and Canvas: $28,200.00; Image awnings incorporated: $16,200.00;


2:39:47

CHIEF FINANCIAL OFFICER ACTIVITY REPORT:


Cullen: 2019 Audit update; Reconciliation; [Email from Melanson read into record]; Morse; Costello; MVC Bond; Refinancing bond; 2010; Siemens Energy upgrade project; Registrar of Deeds Land book restoration bonding proposal; Budget snap shot 11/2020; Payroll; Checkmate HR modules; Avenue purchase order module; Cross training; HOC grants; Grant review committee; Grant review process; Delegation review; Salary raises/Policy; Contingency Funds; Supplemental audits: Hales Location; Federal Grants; Jail audit intent; Request for clarity; Financial/Performance; Cost of audits;


3:08:45

EXECUTIVE COORDINATORS ACTIVITY REPORT:


Seamans: Advertising; Hearing postings; Public access to budget; Public hearing on Commissioners budget;


3:13:45

HUMAN RESOURCE MODULES: Checkmate:


Heroux: Paycheck: HR modules; Assessment of need of HR module; Commission welcome message; Employee handbook review;


3:24:48

COMMISSIONERS COMMENTS AND REPORTS:


Babson: Logger lawsuit; Republican election Ad: Competency; Accountability; Transparency; Backroom deals; Old Boy network; County attorney mileage policy; County vehicle use process;


3:32:17

MOTIONER: Babson:


MOTION DETAILS: NON PUBLIC IN: TIME: 12:34


SESSION #1 11/04/2020 RSA 91-A:3 II (c)


(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.


SESSION #2 11/04/2020 RSA 91-A:3 II (a)


(a) The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted.


SESSION #3 11/04/2020 RSA 91-A:3 II (c)


(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.


SECOND: Babson


DISCUSSION:


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


MOTIONER: Bevard


MOTION DETAILS: TO SEAL THE FOLLOWING: TIME OUT: 13:55


SESSION #1 11/04/2020 RSA 91-A:3 II (c) SEALED


(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.


SESSION #2 11/04/2020 RSA 91-A:3 II (a) SEALED


(a) The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted.


SESSION #3 11/04/2020 RSA 91-A:3 II (c) SEALED


(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.


SECOND: McCarthy


DISCUSSION: None


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


3:35:00

MOTIONER: Bevard


MOTION DETAILS:


To adjourn


TIME: 13:57


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes

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