Carroll County Commissioners Meeting | November 16, 2020

Part 1 of 1

Meeting Notes

OVER EXPENDED BUDGET LINES:. -Transfer Law/Policy. -Department line item transfers.


0:00:01

MEETING DATE: 11/16/2020


TIME IN: 12:20


ROLL CALL OFFICIALS PRESENT: Commissioner: David L. #Babson


ROLL CALL OFFICIALS PRESENT: Commissioner: Amanda #Bevard


ROLL CALL OFFICIALS PRESENT: Commissioner: Terry #McCarthy


ROLL CALL OFFICIALS ELECTRONIC: xx


OFFICIALS ABSENT: None


EXECUTIVE COORDINATOR: Mellisa #Seamans


OTHERS PRESENT: Reference name #Slug


NOTE: GOVERNMENTOVERSITE-COM: Line item transfer meeting;



0:00:51

MOTIONER: McCarthy


MOTION DETAILS:


To approve line item transfer request:


REQUEST NUMBER: 2020-11 County Attorney


AMOUNT FROM: $2,500.00 Photo copier expense


AMOUNT TO: $2,500.00 Medical services line


SECOND: Bevard


DISCUSSION: Babson: Medical referee; Spending without appropriation;


NOTE: Vote takes place at: 13:43


0:05:14

MOTIONER: Babson


MOTION DETAILS:


To approve line item transfer request:


REQUEST NUMBER: 2020-17


AMOUNT FROM: $7,500.00 Dispatch salaries


AMOUNT TO: $7,500.00 Dispatch overtime.


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:07:09

2020-18; Cullen signature; Sheriff; Requested/Reviewed;


0:10:00

2020-18; Cullen review; BEAS; Transfer process; Administrative salaries?; 2020-11: County Attorney request; Overspent lines?; Expending funds without appropriation?; Sheriff's overtime over expended lines;


0:13:43

MOTIONER: McCarthy


MOTION DETAILS:


To approve line item transfer request:


REQUEST NUMBER: 2020-11 County Attorney


AMOUNT FROM: $2,500.00 Photo copier expense


AMOUNT TO: $2,500.00 Medical services line


SECOND: Bevard


DISCUSSION: Babson: Medical referee; Spending without appropriation;


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:14:06

2020-18; Signature; Cullen; Babson?; Administrative salaries;


0:16:00

MOTIONER: Babson


MOTION DETAILS:


To approve line item transfer request:


REQUEST NUMBER: 2020-18


AMOUNT FROM: $42,475.00 To correct errors in Settlement line.


AMOUNT TO: $42,475.00 To 3 categories


SECOND: McCarthy


DISCUSSION: Cullen: Transfer document contains detail; Seamans: Accounts for 53 week payroll; medicare; administrative salaries;


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:19:50

Jail transfer request; Sheriff transfer request; Registrar of Deeds; Zoom credentials; 53 week salary total: $No amount stated; Check review; Babson; 3 checks; Whitehorse Addiction Center;


Mileage check: County Attorney; Exe Coordinator mileage; Covid-19-sharing vehicles; Cleaning; Discount?; Jail Transfer request: $3,000.00; Jail Vehicle repairs; Jail Uniforms;


$1,200.00 previous line item transfer; Catalytic converter; Jail uniform returns; Superintendent Henry; 8 new employees; Union contract; Boots;


0:36:00

Bachelder; Vehicle expense; Food transport vehicle; $1,200.00; Catalytic converter; Inspection cost; Snow tires; Northern Tire; October 19, $1,200.00;


Cullen; Accounts payable; Purchase Order System; Vehicle expense lines: Over: $6,000.00; $226.00 5 snow tires vehicle change over;


0:45:21

MOTIONER: Bevard


MOTION DETAILS:


To approve line item transfer request:


REQUEST NUMBER: 2020-19


AMOUNT FROM: Jail education and training $3,000.00


AMOUNT TO: Vehicle expense: $3,000.00


SECOND: McCarthy


DISCUSSION: NO


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:46:14

Transfer document information accuracy; Uniform expense; Boots; Lack of RFP; $120.00; 34 boots; RFP requirement: over $5,000.00; Bulk purchase; Uniforms;


0:52:31

MOTIONER: Babson


MOTION DETAILS:


To approve line item transfer request:


REQUEST NUMBER: 2020-20


AMOUNT FROM: Not verbally stated.


AMOUNT TO: $3,000.00 Uniform expense;


SECOND: McCarthy


DISCUSSION: Babson: Uniform reuse; Name tag patch; Velcro strip;


BABSON: Yes


BEVARD: Yes


MCCARTHY: Yes


0:55:49

Transfer request process; Carroll County Commission budget hearing; Zoom attendance;


0:57:40

MEDIA QUESTIONS:


Overspent lines; Overtime was paid out without an appropriation; Why lines were overspent; Process of alerting overspent lines; Internal policies in support of statutory requirements; Department head access to the financial system: AVENUE: NO


1:06:42

MOTIONER: Babson


MOTION DETAILS:


To adjourn


TIME: 13:06

Past Carroll County Commissioners Meetings