Brookfield Selectmen Meeting | October 8, 2019

Part 1 of 1

Meeting Notes


0:00:01

ATTENDANCE: Brian Robisheau; Rick Surette; Richard Zacher; Selectmen’s webpage Location coordinates Encrypted analysis: b1lswitaNuME0hestlsW4chiJo5im8sl


0:00:24

MOTION: Surette: To approve: 8/27/19 minutes;


SECOND: Robisheau


VOTE: Robisheau Y; Surette Y; Zacher Y;


0:01:13

MOTION: Surette: To approve: 9/17/19 minutes;


SECOND: Robisheau


VOTE: Robisheau Y; Surette Y; Zacher Y;


0:01:27

MOTION: Surette: To approve: 9/24/19 minutes;


SECOND: Robisheau


VOTE: Robisheau Y; Surette Y; Zacher Y;


0:01:44

PUBLIC COMMENTS: Craig Evans: Filing insurance claim; Helen Churchill Memorial garden; Brookfield Bloomers garden club; Vehicular damage; Wakefield Police; Police report; Historic marker; Brice Drive mailbox damage: 9/2019;


0:08:41

TREASURERS REPORT: Marilou Maclean: Department budgets; Non profits;


0:10:07

ADMINISTRATIVE ASSISTANT: Laurie Champy: Department budget submission deadline;


0:11:03

HERITAGE COMMISSION REPORT: Marilou Maclean: Meeting schedules;


0:11:22

CEMETERY TRUSTEES REPORT: Graig Evans: Budget; Veterans Memorial; Gravel;


0:13:29

HERITAGE COMMISSION REPORT: Marilou Maclean: Veterans Pot Luck Dinner; Event date: 11/9/19; Carolyn Chase;


0:14:10

ZONING BOARD REPORT: Scheduled meeting; 11/13/19 6:00 pm; Election of officers; Review of Rules of procedure; Draft ZBA forms;


0:14:35

ROAD AGENT: Ed Nason: Paving; Rip rap installation; Tumbledown Dick Rd.; Sand: Shed; Moose Mountain Bridge;


0:16:39

ARCHIVISTS ACTIVITY REPORT: Craig Evans: Andover NH; Conserved Historic ledger book; Hard drive; Microfilm; State Library; State Archives; Town Website: Archive page; State digital library;


0:29:40

ARCHIVIST ACTIVITY REPORT: Craig Evans: Perambulation records; Perambulation process; RSA 33-a: Municipal records committee; Town vault access; Municipal records committee policies; Records retention policy; Records committee membership;


0:35:27

ROAD AGENT: Ed Nason: Municipal offices parking lot;


0:35:46

INTERNAL POLICY CREATION: Winter policy;


0:36:07

MOTION: Surette: To approve: Tax abatement penalty reimbursement; $30.32


SECOND: Robisheau; Discussion: Zacher: Personal responsibility; Setting precedent;


VOTE: Robisheau Y; Surette NO; Zacher NO;


0:39:00

MOTION: Zacher: To NOT reimburse the tax abatement penalty of $30.32


SECOND: Surette


VOTE: Robisheau NO; Surette Y; Zacher Y;


0:39:32

SELECTMEN EMAIL RESPONSE PROCESS:


0:43:17

MOTION: Surette: To approve: The new Selectmen email response process;


SECOND: Zacher: Discussion: Phone/Date/Time; Handling grievances; Web mail;


VOTE: MOTION RECINDED;


0:49:04

MOTION: Zacher: To move the board into non public per RSA 91-a:3 II (e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed by or against the public body or any subdivision thereof, or by or against any member thereof because of his or her membership in such public body, until the claim or litigation has been fully adjudicated or otherwise settled. Any application filed for tax abatement, pursuant to law, with any body or board shall not constitute a threatened or filed litigation against any public body for the purposes of this subparagraph.


SECOND: Surette


ROLL CALL VOTE: Robisheau Y; Surette Y; Zacher Y;


0:49:49

MOTION: Robisheau: To come out or non public; RSA 91-a:3 II (e)


SECOND: Zacher


VOTE: Robisheau Y; Surette Y; Zacher Y;


0:50:11

MOTION: Zacher: To SEAL the non public minutes for two years; RSA 91-A:3 (e);


SECOND: Robisheau


VOTE: Robisheau Y; Surette Y; Zacher Y; 2/3 vote to SEAL;


0:50:37

MOTION: Surette: To approve the bills read into record and signed on 9/24/19


SECOND: Robisheau


VOTE: Robisheau Y; Surette Y; Zacher Y;


0:51:00

MOTION: Robisheau: To renew the expiring ROAD AGENT contract for an additional 3 years from the expiration date; Continuing with the same terms and conditions as the previous contract to be signed at next Selectmen's meeting;


SECOND: Surette


VOTE: Robisheau Y; Surette Y; Zacher Y;


0:52:38

MAIL AND BILLS: Marilou Maclean: Budget data; Trust funds; Ossipee Aggregates; Erosion stone; NHDOC: road sign installations; Salmon Press Planning posting; Supervisor of the checklist; Long-meadow Hardware; Consolidated; Telephone; Internet; School District payment; TENS Construction; Toilet paper; Civics Plus: Website; Gafney Library;


0:58:11

MOTION: Robisheau: To approve: The bills read into the record; 52:38; with the exception of 1,500.00 charged by Civics plus.


SECOND: Surette


VOTE: Robisheau Y; Surette Y; Zacher Y;


0:59:09

ROAD DEPARTMENT BUDGET LINE: Budget levels; Road maintenance; Trust account levels; Salt deliveries; Sand deliveries; NHMA; Meredith Savings Bank;


1:05:05

BUDGET PROCESS/ TRUST FUND BALANCES: Emailing; Expending funds; Road line; Insurance claim; Police report;


1:06:16

MOTION: Surette: To Adjourned: 7:36 pm


SECOND: NONE DEBATABLE

Past Brookfield Selectmen Meetings