Effingham Selectmen Meeting | May 12, 2020

Part 1 of 1

Meeting Notes


0:00:53

**CONNECTING TO TELEPHONIC MEETING: 9:00 H; 1-503-300-6855; Free Conference Call; 630224;


0:01:39

AUDIO CONNECTS: Manifest review; [Miscellaneous chatter; Jacobs Glass; Generator dealers; Price comparisons; Cost of Generator block heater; Antifreeze; Generator repair; Available contracts; Generator service contract repairs; Generator maintenance contracts; Propane generator heater block; $600.00; Diesel versus propane; Prison items; Availability of round posts; Weight limit signs; Bridge weight limits; Painting bridges; State grant funds;]


0:18:06

[Miscellaneous chatter; Speed limits; Stop signs; Town sign need evaluations; Asphalt company; Labor/ Travel; $85.00 per hour;]


0:23:49

[Miscellaneous chatter: Cemetary sales; Plot costs; Perpetual care fees; HEB agreement letter; Zoning officer documents; Water quality; Assessing; Data entry; Shoreland permits; State health officer; Transfer center gates; Lock/key; Transfer station shed lock/key; Lock box lock/key]


0:33:31

[Miscellaneous chatter: Asbestos spreadsheet; Action Ambulance; Monthly reporting; Invalid email; Receiving/sending email malfunctions; IMAP; Microsoft Outlook; Payroll; First responder stipends; Transfer station employee stipends; Scrap metal market prices;


0:39:29

[Miscellaneous chatter: Windy Ridge Corporation; Manifest; Repairs; Purchase of chain saw; Purchase of leaf blower; Hunters Bridge Road upkeep costs; Dirt road evaluations; Calcium application schedule; Road Grading; List of roads needing maintenance; Potholes;


0:45:34

[Miscellaneous chatter: Hauling fees; Atlantic recycling; Waste Management equipment maintenance; 2/19/2020 charges; Repairs not completed;


0:48:15

MOTIONER: CALAHANE:


MOTION DETAILS: MANIFEST TOTAL: $55,665.23


DATE: 05/12/2020


SECOND: FULLER


DISCUSSION: N


CALAHANE: Y


FULLER: Y


HART: Y


0:48:38

MOTIONER: CALAHANE:


MOTION DETAILS: APPROVAL OF PUBLIC MINUTES


DATE: 04/29/2020


SECOND: FULLER


DISCUSSION: N


CALAHANE: Y


FULLER: Y


HART: Y


0:48:56

MOTIONER: CALAHANE:


MOTION DETAILS: APPROVAL OF PUBLIC MINUTES


DATE: 05/05/2020


SECOND: HART


DISCUSSION: N


CALAHANE: Y


FULLER: Y


HART: Y


0:49:15

EVERSOURCE TAX AGREEMENT LETTER: Tax levy warrant $552.92; Intent to cut: HEB Contract: Culvert Pine River Road; NHDES Emergency permit; Repair contract;


0:50:35

MOTIONER: CALAHANE:


MOTION DETAILS: TO APPROVE AND SIGN THE HEB ENGINEERING CONTRACT FOR THE REPAIR OF THE CULVERT ON PINE RIVER ROAD.


SECOND: HART


DISCUSSION: FULLER: ADHERENCE TO CONSTRUCTION TIME LIMITS; 30 DAYS; WETLAND SCIENTISTS INVOLVEMENT; BEAVER CONTROL SYSTEMS; CLEAR SPAN CULVERTS;


CALAHANE: YES


FULLER: YES


HART: YES


0:54:22

CEMETERY LOT CHARGES/ COSTS: Internment contractors; Internment process;


0:56:47

ADP PAYROLL SERVICES: Evaluation of costs; Quickbooks; NH Retirement system; Processing payroll; Bank of New Hampshire; ACH; Municipal financial software; Licensing fees; Overpayment fees; Underpayment fees;


1:19:28

GENERATOR: Service contract; Thermostat; Block heater; Carburetor heater;


1:22:00

Midwestern Industries; Tanks; Type of tanks; Custom double tank; Waste container; Drip container;


1:25:45

CMA Engineering; Scheduled conference call; NHDES draft document review; Delivery process; Completion timelines; 05/14/2020 CMA conference call; Contract review/ revisions; Scope of work; Weston and Sampson;


1:33:00

ZONING OFFICER REPORT: Shoreland permitting; Town attorney; Emergency Authorization letter: Pine River Road culvert project;


1:33:44

CONSERVATION COMMISSION: Roadside litter pickup; Number of bags; Aluminum can drive; Aluminum market prices; Glass; Littering fines; Effingham Elementary School cleanup Video;


1:39:05

ADMINISTRATORS REPORT: Cemetary trustees; Memorial day maintenance; Lawn mowing; Trust fund access; Interest only; Principal; Double monitors; Attorney General email; Public cemeteries Trust access; Board of Trustees makeup;


1:45:57

ADMINISTRATORS REPORT:Consolidated communications proposal; Town Offices telephone system; Fax machine copper telephone lines; Transfer station telephone system; Voice over I.P.; Library telephones; Fiber optic; Internet services; Types of equipment; Spectrum; Expired existing contract;


1:53:14

SELECTMEN UPDATES Boston post cane; Waste Management; Shadow box;


1:57:30

SELECTMEN UPDATES Furnace proposal; Municipal trust funds; Remote monitoring; Filthy utility room; Town website template upgrade; Old pound road asbestos removal; Danley Demolition;


2:08:46

MOTIONER: FULLER:


MOTION DETAILS: TO ACCEPT THE PROPOSAL FROM DANLEY DEMOLITION FOR THE REMOVAL OF THE ASBESTOS FROM 33 OLD POUND ROAD BUILDING FOR $7,000.00 PRIOR TO DEMOLISHING THE BUILDING;


SECOND: HART


DISCUSSION: NO


CALAHANE: YES


FULLER: YES


HART: YES


2:09:29

SELECTMEN REPORTS: Gray water issue on Town House Road; Mail/ drop box foundation; State health officer; Property access; Gray water/Black water; Signed/Sworn affidavits of complaints; Administrative warrants:Ij8ZzESmWFFj1LbRFCDqqs4aNGnI8PMA;


2:15:30

SELECTMEN REPORTS: Transfer station employee Online certifications; Transfer face mask requirements; Demolition lane; Money handling process; Governors EXE orders; CDC guidelines; Green Mountain Recovery: face mask donations; N95 masks;


2:35:40

False alarm response policy; USDA; Elm Street bridge; Drake Road tree removal;


2:54:50

TAX BILLING DATES:


2:57:33

WELFARE OFFICER TRAINING:


3:03:29

MOTIONER: CAHALANE:


MOTION DETAILS: NON PUBLIC IN: TIME: 12:04


SESSION #1 05/12/2020 RSA 91-A:3 II (A)


SESSION #2 05/12/2020 RSA 91-A:3 II (L)


SECOND: HART


DISCUSSION: NO


CALAHANE: YES


FULLER: YES


HART: YES


MOTIONER: ___


MOTION DETAILS: NON PUBLIC OUT: 00:00


SECOND: _____


CALAHANE:


FULLER:


HART:


MOTIONER:


MOTION DETAILS: TO SEAL THE FOLLOWING:


SESSION #1 05/12/2020 RSA 91-A:3 II (A) STATUS: ___


SESSION #2 05/12/2020 RSA 91-A:3 II (L) STATUS: ___


SECOND:


DISCUSSION:


CALAHANE:


FULLER:


HART:

Past Effingham Selectmen Meetings