Effingham Selectmen Meeting | May 19, 2020

Part 1 of 1

Meeting Notes


0:00:09

CALL CONNECTS:


NOTE: Several times the conference call dropped out. The Select board reestablished the call then re-convened the meeting. At approx. 12:10 the meeting again dropped out and the Selectmen adjourned due to technical difficulties;


0:00:23

MANIFEST REVIEW:


[Miscellaneous Chatter:] Denly Demolition; Removal of asbestos; Old Pound Road; Administrators authority to sign demolition contract; Aluminum can recycling;


0:16:00

MANIFEST REVIEW:


[Miscellaneous Chatter:] Paper clips; CMA Engineering; Page 4 revision;


0:20:48

MOTIONER: Cahalane


MOTION DETAILS:


To go ahead with the agreement with CMA Engineers for the project at Baily Road.


SECOND: Hart


DISCUSSION:


No discussion towards motion


CAHALANE: YES


FULLER: YES


HART: YES


0:21:14

MANIFEST REVIEW:


[Miscellaneous Chatter:] Ossipee Hazardous waste collection August 1, 2020 8:30 am to 12:00 pm; Hazardous waste day handout; Town website postings; Effingham Falls Cemetary; Cemetary Trustees;


0:25:20

MANIFEST REVIEW:


[Miscellaneous Chatter:] Zoning ordinance documents; Copy prices;


0:27:13

MANIFEST REVIEW:


[Miscellaneous Chatter:] 2020 Census forms; Highway block grants; 28:25 Conference call recording begins; Lien letters postage metering; Town office postage meter unit; Denly Demotion contract: Old Pound Road; Budgetary legal line; Timber cut applications; Updated Covid-19 expense reporting; Registration extensions; Title transfer extensions;


0:41:58

MOTIONER: Cahalane


MOTION DETAILS:


MANIFEST TOTAL: $37,346.37


DATE: 05/19/2020


SECOND: Hart


DISCUSSION: NO


CAHALANE: YES


FULLER: YES


HART: YES


0:42:26

MOTIONER: Cahalane:


MOTION DETAILS: APPROVAL OF PUBLIC MINUTES


DATE: 05/12/2020


SECOND: Hart


DISCUSSION: Fullers name: Cash transactions; Line painting; New one way; Spelling correction; Administrator allowed to sign Denly Demolition contract;


CAHALANE: Yes


FULLER: Yes


HART: Yes


0:45:08

MOTIONER: Cahalane:


MOTION DETAILS: APPROVAL OF NON PUBLIC MINUTES


DATE: 05/12/2020


SECOND: Fuller


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


0:45:28

MOTIONER: Cahalane:


MOTION DETAILS: APPROVAL OF PUBLIC MINUTES (Work Session)


DATE: 05/14/2020


SECOND: Fuller


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


0:45:49

SIGNATURE FOLDER:


Intent to cut applications; Eversource list of assets; Tax levy warrant; Certification of yield tax DRA; CMA signed contract/ Baily Road;


0:46:42

ACTION FOLDER:


Hazardous waste day; Effingham Falls Cemetary trustees; Copy fees; $2.00 per page; Property tax cards; NHMA 91-a: requests; Reasonable copy fee structure;


0:52:15

REVIEW OF MAIL FOLDER:


2020 Census forms; Effingham 39%; Meals and Rooms tax reduced revenue;


0:54:03

ADMINISTRATOR ACTIVITY REPORT:


Brian Burke; Waste Management report; Atlantic recycling equipment check list; RSA 91-a: request response; Drop box; Tax collector phone line installation; Legal cost report; Budget committee;


0:59:57

SELECTMEN REPORT ACTIVITY:


Hart: Mail slot: transfer station cash handling; Conway Daily Sun articles; #Teresa Swanik; Culverts; Steel culverts; Road maintenance equipment; Welfare Officer training; Police Chief; C.I.P employee survey; Drop box installation; Drop box signage; Library box; Rotary Club;


1:10:11

NOTE:


Conference call drops out.


1:10:22

SELECTMEN REPORT ACTIVITY:


**NOTE: Conference call reestablished: Library box; Beaver control; Library traffic signs; Stop signs; State Prison; National signage requirements; CMA contract; Waste oil container transfer station; 6th grade graduation; $165,000.00 LCHIP GRANT; Video conference call; Work session scheduling; Transfer station continuing education;


1:23:23

SELECTMEN REPORT ACTIVITY:


Past due property taxes; Notice box; Drop box; Outgoing email functions;


1:25:45

CONSOLIDATED CONTRACT:


Servers; Semantic; Phone system analysis; Consolidated; Static IP addresses; Cost of Static IP addresses; Police; Town Clerk; Router; WiFi; Fire Department; Fiber optic cabling; Voice over IP: Leasing equipment; Cost analysis; Unlimited long distance; Aldelphia Franchise fee; Video access; Zoom meeting platform; Webex; Video camera installation; Video camera 4k; Audio capture; Youtube; Vimeo; Computer/ Telephone: Transfer Station; Fire Station; Security system;


1:58:12

SELECTMEN REPORT ACTIVITY:


Subsurface requirements; Septic system plans; Accessory dwelling unit; Building permits; Zoning enforcement; Junk yards; Permitted/ non permitted uses; Missing septic design requirements;


2:08:20

SELECTMEN REPORT ACTIVITY:


NRRA; Blue trash collection bags; Conservation Commission; EMC Bond; HEB Engineering; Elm Street Bridge; Expansion joint; Construction signage; Pine River culvert paving; RD Paving; Green Mountain culvert replacement; Culvert pricing;


2:14:30

SELECTMEN REPORT ACTIVITY:


Non profit funding; Trust funds; Action Ambulance; Action Ambulance monthly reports; Action Ambulance invoicing; Proposed Action Ambulance quarter meetings; Fire/Rescue; USDA Grant public hearing; Providing Public hearings-Covid-19; Public input- Covid-19;


2:23:40

SELECTMEN REPORT ACTIVITY:


False alarm policy; Cemetary fee schedule; Cemetary plot cost analysis; Public hearings; Public input; Transfer station tire prices; Tire types; Glass recycling [cost]; Scrap metal [revenue]; Waste Management invoice analysis; Tonnage; Hauling fees; LCHIP Grant video


2:30:40

SELECTMEN REPORT ACTIVITY:


Disposition of town owned properties; Quiet deeds; Attorney map searches; Property auctioning; Police cruiser delivery date; Transfer station landfill grass seeding; Landscapers; Monitoring wells; Encroachment of brush; Gate locks; HEB landfill report;


2:37:55

SELECTMEN REPORT ACTIVITY:


Province Lake Host program funding request; #Laurie Dunn; Invasive species; Property values; Milfoil effects on tax revenue; Water quality;


2:41:53

SELECTMEN REPORT ACTIVITY:


Roads: Equipment being left on private property; Ditch line cleaning; Old Metal culverts; Champion Hill Road; Communications between Selectmen and road contractor; Road condition reporting;


2:46:49

CONFERENCE CALL DROPS OUT:



2:48:45

CONFERENCE CALL RESUMES:


Teresa Swanik: Website maintenance; Password access; Town Administrator website access;


2:52:00

SELECTMEN REPORT ACTIVITY:


Molly Filbrook Road culvert; Culvert installer certification program; Conservation Commission; Culvert study report; Culvert evaluation report; Proper culvert installation; Report read into record; Rip wrap; Class 6 road delineation;


2:58:17

CONFERENCE CALL DROPS OUT:


NOTE: Contacted the Town offices; It was reported that the meeting adjourned after not being able to reestablish conference line;


3:07:50

CONFERENCE CALL RESUMES:


Tax payments; Tax billing;


NOTE: Contacted the Town offices; It was reported that the meeting adjourned after not being able to reestablish conference line;

Past Effingham Selectmen Meetings