Effingham Selectmen Meeting | June 2, 2020

Part 1 of 1

Meeting Notes


0:00:01

MEETING DATE: 06/02/2020


TIME IN: 09:00


ROLL CALL OFFICIALS PRESENT: Selectmen: Michael Cahalane; Chuck Fuller; Tom Hart


ROLL CALL OFFICIALS ELECTRONIC:


OFFICIALS ABSENT: None


ADMINISTRATIVE ASSISTANT: Chris Holbrook


NOTE: GOVERNMENTOVERSITE-COM: New participants will be inserted into the jump point area when they speak.


0:05:54

REVIEW OF MANIFEST AND FOLDERS:


Miscellanious chatter: Sub account for road contract material and labor; Abatement application; Significant amount;


0:13:32

REVIEW OF MANIFEST AND FOLDERS:


Miscellanious chatter:Excel spreadsheet; Baily Road project;


0:29:46

REVIEW OF MANIFEST AND FOLDERS:


Miscellanious chatter: Looks like anything that was done was at a distant;


0:31:35

REVIEW OF MANIFEST AND FOLDERS:


Miscellanious chatter: Town Office staff phone number listing; Consolidated quote; Venders; 25.00 flat fee; Abatements and voting;


GOVERNMENTOVERSITE-COM: Every town in the coverage area goes through a motion with details for the Tax abatements Map and lot/ Intent to cut wood or timber map and lot/ It provides good transparency.


0:38:30

MOTIONER: Cahalane


MOTION DETAILS:


MANIFEST TOTAL: $28,008.45


DATE: 06/02/2020 Note: it is assumed that this is the manifest date.


SECOND: Hart


DISCUSSION: NO


CAHALANE: YES


FULLER: YES


HART: YES


0:38:50

MOTIONER: Cahalane:


MOTION DETAILS: APPROVAL OF PUBLIC MINUTES


DATE: 05/26/2020


SECOND: Hart


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


0:39:10

MOTIONER: Cahalane:


MOTION DETAILS: APPROVAL OF NON PUBLIC MINUTES


DATE: 05/26/2020


SECOND: Fuller


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


GOVERNMENTOVERSITE-COM: Moving into a non public by using #Session/Date/exemption/ would provide better internal tracking of non public minutes. A vaughn index would also provide better security for sealed and unsealed minutes when a right to know requests is received.


0:39:31

MOTIONER: Cahalane:


MOTION DETAILS: APPROVAL OF PUBLIC MINUTES


DATE: 05/27/2020


SECOND: Fuller


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


0:39:50

MOTIONER: Cahalane:


MOTION DETAILS: APPROVAL OF NON PUBLIC MINUTES


DATE: 05/27/2020


SECOND: Fuller


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


GOVERNMENTOVERSITE-COM: Moving into a non public by using #Session/Date/exemption/ would provide better internal tracking of non public minutes. A vaughn index would also provide better security for sealed and unsealed minutes when a right to know requests is received.


0:40:19

MOTIONER: Cahalane:


MOTION DETAILS: APPROVAL OF PUBLIC MINUTES [work session budget review]


DATE: 05/27/2020


SECOND: Hart


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


0:40:55

OSSIPEE LAKE CAMPGROUND TAX ABATEMENTS:


Discussion regarding specific tax abatement applications received; #Hart: MAP 041 LOT 11 SUB 7-06; AREA 7 SITE 6; AREA 7 SITE 3; AREA 7 SITE 4; Ossipee Lake campground; Property values; Tax property assessments; Avitar assessing process; Standardized formulas;


0:47:04

PUBLIC HEARING PROCESS DURING COVID19:


Public hearing posting review; Public interaction;


0:49:40

AVITAR ASSESSING CONTRACT:


$2,700.00; Mapping; Tax maps;


0:50:42

EXECUTIVE BUDGET LINE ITEMS OVER EXPENDED


Camp Marist; Elderly State Exemption data; Budget Committee: Executive budget line: Postage/ Inventory/ budget line items over expended; Office supplies budget line items over expended;


0:54:11

FALSE ALARM POLICY


RandyBurbank; Welfare checks; False alarm policy; Number of calls; #JohnHatch; #MikeBrooks; Medical calls; Addiction Treatment Center; #EricSpottford; Action Ambulance; Scheduled quarterly meetings; Auto extrication training; Building inspection; Oil burners; [audio poor]; Fire Chief hotmail email address; Fire House #2 exterior; Station #2;


1:03:57

PAVING BIDS:


Bid opening; [__ordinance: poor audio]; GMI paving; Bryant Paving; R&D Paving;


1:13:25

ZONING OFFICERS REPORTING PROCESS:


Followup action letters; Accessory dwelling units; Septic systems; ZBA; ADU filing rejected; Existing septic plans; Studio addition; Planning Board; Subsurface requirements; Accessory buildings; Deck; Building permit process; Select Board authority; Zoning Officers hours worked; Property cards; Property files; State statute/Subsurface; ADU application; Building inspection process; Setbacks; Shed variance;


1:28:47

NEW PAYCHECK PROCESSORS/ GOFERR GRANTS:


Paycheck processors; NH Retirement system; ADP; Bank of New Hampshire; Covid/Cares/Funding; Health/Emergency/Stipends; State Funding formula; Phone system; GOFERR GRANTS; Live streaming town meetings; Traffic signs; State bid pricing; Postage meter machine; Cash deposit process; Quick books consultation;


1:52:11

TOWN OFFICE INTERNET/ PHONE/ LIVE STREAMING:


Payroll training; Invoice training; Waste Management; Compactor lubrication process; Oil replacement; Equipment maintenance; Annual transfer station reporting; Transfer Station facility permit; Action Ambulance report; Waste Management invoices; Transfer Station revenue; Demolition revue; Lack of scale; HVAC Town offices heating; Effingham Library internet; Town offices internet; Spectrum/Telephones; Consolidated/Fiber; Town office heating system [wood]; Town cane shadow boxes; Identifying oldest resident; RSA 91-a: request;


2:16:29

Creating indexes and reports:RSA 91-a: request;


2:17:37

Zoning enforcement actions; Notices of violations; Elm Street Bridge project; Mediation land use/septic issue; June 16, 10:10 am; Meeting scheduling; Town Office public access; Property card/property files; Lot loading; Lot 22/23; Lot restrictions; Lot merger; [ _ ham Subdivision]; NHDES files; Transfer station certification; Personnel file policy; Oil collection proposal; Selectmen meeting schedules; PFAS testing; Water monitoring; Creating sub accounts; Budget committee;


2:30:30

ABATING SAU49 (GWRSD0 TAXES:


SAU49; Belknap County; #JoeHaas;


GovernmentOversite-com note: Shaker, Belmont and Canterbury are the towns looking into a tax abatement for services not provided during the COVID19 event.


2:33:52

TRANSFER STICKER PURCHASE PROCESS;



2:36:15

MOTIONER: CAHALANE:


MOTION DETAILS: NON PUBLIC IN: TIME: 11:37


SESSION #1 06/02/2020 RSA 91-A:3 II (L)


SECOND: HART


DISCUSSION: NONE


CALAHANE: Y


FULLER: Y


HART: Y


MOTIONER: CALAHANE;


MOTION DETAILS: NON PUBLIC OUT: 00:00


SECOND: HART


CALAHANE: Y


FULLER: Y


HART: Y


MOTIONER: CALAHANE


MOTION DETAILS: TO SEAL THE FOLLOWING:


SESSION #1 04/15/2020 RSA 91-A:3 II (L) STATUS: SEALED


SECOND: HART


DISCUSSION: N


CALAHANE: Y


FULLER: Y


HART: Y


2:36:16

MOTIONER: Hart:


MOTION DETAILS:


To adjourn:


TIME OUT: [not captured]


SECOND: Fuller


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes

Past Effingham Selectmen Meetings