Effingham Selectmen Meeting | October 27, 2020

Part 1 of 1

Meeting Notes

SCHOOL PAYMENT: $161,000.00. TOWN OPERATING EXPENSES: $39,748.00. MANIFEST TOTAL: $200,748.42. DELINQUENT TAXES: $491,773.17 BUDGET REVIEWS:. Conference call:. -CMA Engineering. -NHDES.


0:00:01

MEETING DATE: 10/27/2020


TIME IN: 09:00


ROLL CALL OFFICIALS PRESENT: Selectmen: Michael #Cahalane


ROLL CALL OFFICIALS PRESENT: Selectmen: Chuck #Fuller


ROLL CALL OFFICIALS PRESENT: Selectmen: Tom #Hart


OFFICIALS ABSENT: None


TOWN ADMINISTRATOR: Audrey #Fraiser2


ADMINISTRATIVE ASSISTANT: Chris #Holbrook


OTHERS PRESENT: Reference Name #Slug


OTHERS PRESENT: Reference Name #Slug


NOTE: GOVERNMENTOVERSITE-COM:



0:03:04

START:


Meeting packet/File review;


0:47:40

MOTIONER: #Cahalane


MOTION DETAILS:


SCHOOL PAYMENT: $161,000.00 October


TOWN OPERATING EXPENSES: $39,748.42


MANIFEST TOTAL: $200,748.42


SECOND: #Hart


DISCUSSION: NO


CAHALANE: Yes


FULLER: Yes


HART: Yes


0:48:22

SIGNATURE FILE ITEMS:


MOTIONER: #Cahalane:


MOTION DETAILS: APPROVAL OF PUBLIC MINUTES


DATE: 10/19/2020


SECOND: #Fuller


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


0:48:45

SIGNATURE FILE ITEMS:


MOTIONER: #Cahalane:


MOTION DETAILS: APPROVAL OF WORK SESSION PUBLIC MINUTES


DATE: 10/19/2020


SECOND: #Fuller


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


0:48:55

SIGNATURE FILE ITEMS:


Administrator access to Health Trust Website portal; Auditor's agreement letter; #Fuller: Auditors required documents: Library; #Cahalane; #TimGreen; MS535 submission; Avitar renewal contract; Intent to cut wood or timber; Junk yard; Septic approval; GOFERR reimbursement; Tent installation; Eversource: Tree trimming; Missing pole; Lakes Region Human Society fund request; Wakefield Public hearing; Wireless tower installation;


NOTE: For added transparency: The intent to cut notice should be done in public, reporting map and lot number. The abatements should also be done in public. Both should be voted on by the board.


0:56:07

ACTION FOLDER:


Transfer station employee application; Elm St. Pot Holes; Certified mail return receipts; Selectmen meeting change date: November 4, 9:00 am;


0:57:05

ADMINISTRATOR ACTIVITY REPORT:


.#Fraiser2; Audit; Balance; $4,000.00; Bridge maintenance fund; #Cahalane: 2019 audit; General fund; Trust fund; Guardrail issue; Bridge maintenance; Memo; #Strauss; Warrant article; Overspending; 2018 budget; #Green; #Fraiser2: request for new refrigerator; #Fuller: Dent/Scratch model; #Fraiser2; #Cahalane: Town lobby access; Auditor contract; $12,000.00 per year; Financial software; #Fraiser2: Attendance; Monthly payroll;


1:07:24

SELECTMEN ACTIVITY REPORTS:


.#Hart: Phone system upgrades; Fire Station repairs; Junk Yard violation letters; Delinquent taxes: $491,773.17; #Fraiser2: Police cruiser; Police cruiser equipment;


1:12:17

SELECTMEN ACTIVITY REPORTS:


Fuller: Jacobs Glass; Window restoration; Historic Town Hall Library; $10,000.00; Trustee/Trust fund request; Strogen; Library WiFi failure; FCC E Rate program vender application; Discounted; Consolidated; WiFi public access; Cemetary ordinance; Cremated remains; NRRA cost and revenues; Recycling revenues; Clean Harbor; Used Oil Containment; Historic Town Hall Grant funds; $1,000.00; LCHIP funds; Matching funds; Masons: $10,000.00; Amazon-smile; Automated donation system; $2,500.00 engineering; Library/Town Hall: HVAC; Building assessment report; $4,500.00 appropriation;


1:27:56

SELECTMEN ACTIVITY REPORTS:


.#Cahalane: Budget process; #Burbank; #Thompson; #Duchense;


1:28:37

NEW BUSINESS: DEPARTMENT BUDGET REVIEW:


.#Police; Budget review; #Burbank: Fire department Budget review; Historic Commission budget review; CMA Engineers/NHDES conference scheduled conference call;


1:30:07

NEW BUSINESS: DEPARTMENT: FIRE WARDEN BUDGET REVIEW:


Thompson: Fire Warden; Elm St. Pot holes; #Burbank: Foam; #Cahalane; PFAS;


1:36:37

NEW BUSINESS: FIRE DEPARTMENT: BUDGET REVIEW:


.#Burbank; #EMD


2:08:00

NEW BUSINESS: POLICE DEPARTMENT: BUDGET REVIEW:


.#Duchense; #Police:


2:46:45

NEW BUSINESS: BUDGET REVIEW:


Supervisors of the Checklist; Salary line; School Board meeting: February; Executive; Warrants; Trust funds; Capital funds;


2:50:00

NEW BUSINESS: BUDGET REVIEW:


Capital funds; Expendable trust funds; Carroll County Broadband; Baily Rd culvert; $50,000.00; Grant; General fund; $25,000.00 offset; January; Audits; Road reconstruction; $250,000.00; $40,000.00 offset; #Evans; #Burbank: Defibrillator; $38,000.00; Road/Culvert; $331,000.00; Town Valuation; $1.12 tax impact; Capital reserve funds; 1. Fire truck; 2. Police cruiser; 3. Transfer Station; 1.$20,000.00; 2. $15,000.00; 3. $2,000.00; $37,000.00; Aquatic=Expendable trust funds; $2,500.00 Generators;


3:00:00

NEW BUSINESS: BUDGET REVIEW:


Trust funds: Generators; Voting machines; Invasive plants; $2,000.00; Planning and Land use; Fire Department; $2,000.00; Master Plan update; Library Trustees; Historic Town Hall: $10,000.00; Police safety gear: $2,000.00; Municipal electronic equipment: $2,000.00; Municipal Buildings: $15,000.00; Bridge maintenance: Bridge maintenance survey; Joint repairs; Painting; Steel/Concrete repairs; Guardrails; $2,000.00;


3:10:00

NEW BUSINESS: BUDGET REVIEW:


Trust funds: $41,000.00; Cemetary ordinance change: Urns;


3:11:20

MOTIONER: #Fuller:


MOTION DETAILS:


To add language in the cemetery ordinance accommodate Urns; Item 3. Number of Urns


SECOND: #Cahalane


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes


3:12:08

NEW BUSINESS: BUDGET REVIEW:


Trust funds; Avatar: PFAS Testing; NHDES; $3,500.00;


3:15:38

RECESS: Lunch



3:16:47

ZOOM CONFERENCE: CMA ENGINEERING/NHDES:


List of attendees; ZOOM: Poor audio; Grant funding availability; Storm Water controls; Contract approvals; Project objectives;


3:30:00

ZOOM CONFERENCE: CMA ENGINEERING/NHDES:


Project objectives; Province Lake; Water flow analysis; Culvert alternatives; LDAR; Derry or Berry or Bailey Rd; London Rd; Camps/Cottages; Footbridge/Dam; Dam rule; Hydraulic controls; Corrugated culvert; Erosion; Beaver activity;


3:40:00

ZOOM CONFERENCE: CMA ENGINEERING/NHDES:


Beaver activity; Hydraulic analysis; USGS; Average 7 day flow; Water shed area; XY Coordinates; Calculating Water shed area; LDAR; Ten year basis; Volume of lake; Ground water flows; Hydrocad; UNH; Soil surveys; Sub watersheds; Watershed mapping; Sub Watershed modeling; Retention ponds; Inflows/Outflows; Culvert size calculation; Province Lake Management Plan;


3:50:00

ZOOM CONFERENCE: CMA ENGINEERING/NHDES:


Reducing phosphorus; Phosphorus loading; Understanding hydraulic controls; Hydraulic restriction;


4:00:00

ZOOM CONFERENCE: CMA ENGINEERING/NHDES:


Culvert sizing; Types of culverts; Box Culverts; Open bottom culverts; State criteria;


4:10:00

ZOOM CONFERENCE: CMA ENGINEERING/NHDES:


Guardrail installation; Grant applications; Project report; Implementation plan;


4:20:00

ZOOM CONFERENCE: CMA ENGINEERING/NHDES:


Footbridge; Water quality component; Province Lake Association;


4:30:00

ZOOM CONFERENCE: CMA ENGINEERING/NHDES:


Funding availability; Drought ordinance; Area wells; Green Mountain Conservation;


4:31:04

ZOOM CONFERENCE ENDS:



4:31:06

CULVERT/ZOOM CALL DISCUSSION:


Drought ordinance; Area wells; Green Mountain Conservation; Acton/Wakefield Watershed Alliance; Vegetation; Library Grant; USDA Grant; Snow Rd. Bridge; Size of Culvert; Box culvert; $100,000.00;


BUDGETS: #Strauss: Accessing company bids; Avatar software;


4:40:00

NEW BUSINESS: BUDGET REVIEW:


Auditing; Assessing; Auditor contract: $12,000.00 per year; $12,800,00; Assessing: $32,000.00; Office supplies; Software; Tax maps; Utilities; Deeds; Registry of Deeds; Total: $39,750.00; Tax Kiosks software;


4:50:00

NEW BUSINESS: BUDGET REVIEW:


Kiosks software; Legal: $40,000.00; Townhouse Rd resident: RYZJA3lR8YTaI2wbrZxAfDxmnFH9ofnX Porta Potties; Pumping records; DJ Septic; Health Officers; $45,000.00; Recreation Department: Payroll Expenses; FICA; Medicare; Historic District Commission budget: $zero; Planing Board; #Swanick;


5:00:00

NEW BUSINESS: BUDGET REVIEW:


Historic Commission Budget; $Zero; Fire Station; Oil; Propane; Cleaning personnel; Boiler repair; Town owned buildings; Trust funds; Propane usage; Discontinuation of pellets; Cemetary; Hydro seeding Failure due to drought; Insurance: $12,000.00; $42,000.00; Liability/Workmans compensation; Primex; $33,899.00; Advertising/Dues: $2,000.00; General Assistance: $12,000.00; Meals on wheels: $4,000.00; Health Agencies; Dog Officer;


5:10:00

NEW BUSINESS: BUDGET REVIEW:


Bridges: $1,000.00; Operating budget; Street lighting: $8,500.00; Area streetlights; PFAS monitoring; #Hatch: Call volumes; Green Mountain Treatment Addiction center; #Spotford; Solid waste: Employee salary line; $14.00 per hour; Certifications; Repairs; Maintenance contract;


5:20:00

NEW BUSINESS: BUDGET REVIEW:


Solid waste: Hazardous Waste Day Collection: $92,967.00; $9,500.00 increase; Containers; E-Waste; Freon collection; Parks/Recreation: $10,000.00; Patriotic purposes: $700.00; 4583; Debt service; Highways/Streets;


5:30:00

NEW BUSINESS: BUDGET REVIEW:


Highways/Streets; Calcium Chloride; Road Contractor; Road culvert; #Burbank: Enters; Signs/Equipment: $1,500.00; Winter Road Contract; Winter road materials; Crack seal; T=$534,750.00; [5:32:53] #Cahalane-#Burbank: "We'll be right with you to work on those air conditioners";


5:35:19

MOTIONER: #Fuller:


MOTION DETAILS:


To adjourn:


TIME OUT: 14:15


SECOND: #Cahalane


DISCUSSION: No


CAHALANE: Yes


FULLER: Yes


HART: Yes

Past Effingham Selectmen Meetings