Tamworth Selectmen Meeting | May 14, 2020

Part 1 of 1

Meeting Notes


0:00:01

MEETING DATE: 05/13/2020


TIME IN: 18:01


ROLL CALL OFFICIALS PRESENT: Selectmen: Farnum; Goodson; Mason; Streeter


ROLL CALL OFFICIALS ELECTRONIC: None


OFFICIALS ABSENT: Ricker


0:00:03

PURCHASING/ SPENDING POLICY:


Policy exceptions; Waiving process; Consistent provisions; Expense approvals; Administrative designee;


0:03:38

MOTIONER: Mason


MOTION DETAILS:


To adopt the purchasing policy as amended


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Not present


STREETER: Yes


0:04:04

SOCIAL MEDIA POLICY:


0:04:30

MOTIONER: Mason


MOTION DETAILS:


To accept the social media policy dated May 14, 2020 as written.


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Not present


STREETER: Yes


0:04:47

SOCIAL MEDIA POLICY:


Not effective until educational classes; Using Zoom meeting platform; Meeting scheduling; Department head training; Dedicated social media selectmen;


0:07:12

MOTIONER: Farnum


MOTION DETAILS:


To nominate Melanie Streeter to be social media selectmen appointee


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Not present


STREETER: Yes


0:07:48

OFFICIAL TOWN SEAL:



0:08:18

TAX BILL INSERT APPROVAL:


Waiving of interest; Bank response; Number of due dates allowed tax bill; Kim Tremmel; Interest calculations; Deeding; Liens; Escrow tax payments;


0:23:50

DISPOSAL OF TOWN OWNED PROPERTY:


0:24:03

MOTIONER: Mason


MOTION DETAILS:


To suspend any disposal of town property for the next six months and send a letter back to any inquires received notifying them of the change.


SECOND: Farnum


DISCUSSION: Loss of revenue; Process length; Auctions; Establishing procedures;


Loss of revenue; Process length; Auctions; Establishing procedures;


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Not present


STREETER: Yes


0:26:03

MOTIONER: Farnum


MOTION DETAILS:


That we [selectmen] rescind the 2020 property tax levy of the Town of Tamworth in the amount of $4,273,766.00 due on July 31, 2020.


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Not present


STREETER: Yes


0:26:45

MOTIONER: Farnum


MOTION DETAILS:


That we [selectmen] draft and sign a new 2020 property tax levy in the amount of $4,273,766.00 with a due date of July 1, 2020


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Not present


STREETER: Yes


0:27:54

MOTIONER: Farnum


MOTION DETAILS:


That the [selectmen] rescind any previously made waivers on tax interest for July 2020


SECOND: Streeter


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Not present


STREETER: Yes


0:30:34

MOTIONER: Farnum


MOTION DETAILS:


To accept the resignation of Patrolman Karl Koch effective May 26, 2020


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Not present


STREETER: Yes


0:31:27

RECIEVED CORESPONDENCE:


Retirement of Darleen McWhirter;


0:32:03

TOWN ADMINISTRATORS JOB DESCRIPTION REVIEW:


Restructuring town offices; Town administrator/ Finance manger; Administrative assistant; Pay grades; importance of cross training; Assessing secretary;


0:44:20

POLICE CRUISER PURCHASE


Condition of existing vehicles; Electrical issues; Oil pressure issues; Professional maintenance; Required signature; Certificate of warranty; Certificate of Origin;


0:52:24

DEPARTMENT OF REVENUE FORM: MS535


Signature required;


0:53:15

MOTIONER: Mason


MOTION DETAILS:


To sign the prepared MS 535


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Not present


STREETER: Yes


0:53:35

HARDSHIP TAX ABATEMENT FORM AND PROCESS:


Welfare guidelines; Property Liens; Property deeding; Welfare association; Existing welfare guideline review;


0:59:30

NON RESIDENT TRANSFER STATION ACCESS; COVID-19:


14 day quarantine; Existing protocols; Enforcement; COVID-19 Expense report; Transfer Station traffic pattern; Municipal Solid Waste (MSW); Public education; Additional transfer station hours; Recycling;


1:13:15

EXPENDITURE PROJECTIONS; FIRE; HIGHWAY; POLICE DEPARTMENT;


Fire truck repairs; Crushed gravel use; Wakefield PGA; Fire truck freeze damage;


1:17:47

2020 CENSUS:


27.3% Self reporting; State: 57.8%;


1:19:40

MOTIONER: FARNUM:


MOTION DETAILS:


TO NOT ACCEPT PUBLIC MINUTES AT THIS TIME


DATE: 05/07/2020


NOTE: Minutes to be reviewed at a later date. NO MOTION


1:21:04

MOTIONER: FARNUM:


MOTION DETAILS:


TO APPROVE THE NON PUBLIC MINUTE OFFICIAL RECORD


SESSION #1 05/07/2020 RSA 91-a: 3 II (c) SEALED


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: YES


MASON: YES


RICKER: Absent


STREETER: YES


1:21:43

MOTIONER: FARNUM:


MOTION DETAILS:


TO APPROVE THE NON PUBLIC MINUTE OFFICIAL RECORD


SESSION #2 05/07/2020 RSA 91-a: 3 II (a) UNSEALED


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Absent


STREETER: Yes


1:22:06

MOTIONER: FARNUM:


MOTION DETAILS:


TO APPROVE THE NON PUBLIC MINUTE OFFICIAL RECORD


SESSION #3 05/07/2020 RSA 91-a: 3 II (i) SEALED


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Absent


STREETER: Yes


1:23:00

MOTIONER: Farnum


MOTION: TO ACCEPT PAYROLL MANIFEST TOTAL


DATE: 05/14/2020


AMOUNT: $26,098.91 Cash to date: $3,800,945.07


SECOND: Streeter


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Absent


STREETER: Yes


1:23:56

MOTIONER: Farnum


MOTION: TO ACCEPT ACCOUNTS PAYABLE TOTAL


DATE: 05/14/2020


AMOUNT: $310,838.83 Year to date: $4,114,783.90


SECOND: Goodson


DISCUSSION:


Telephone Covid-19 report; Easter egg basket invoice; Credit card; Citizens bank; Recreation department shirts; 1/16/2020; $129.00; Municipal Toy company;


NOTE: This motion is rescinded


1:33:54

MOTIONER: Farnum


MOTION: TO ACCEPT ACCOUNTS PAYABLE TOTAL


DATE: 05/14/2020


AMOUNT: $310,386.83


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Absent


STREETER: Yes


1:35:14

EASTER EGGS:


Location of baskets;


1:36:04

MOTIONER: Farnum


MOTION DETAILS:


To accept an elderly tax exemption application


SECOND: Streeter


MAP: 207 LOT: 022


AMOUNT: Not stated


STATUS: APPROVED


DISCUSSION: No


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Absent


STREETER: Yes


1:36:34

MOTIONER: Farnum


MOTION DETAILS:


To accept an elderly tax exemption application


SECOND: Goodson


MAP: 210 LOT: 006


AMOUNT: Not stated


STATUS: APPROVED


DISCUSSION: No


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Absent


STREETER: Yes


1:36:52

MOTIONER: Farnum


MOTION DETAILS:


To accept an elderly tax exemption application


SECOND: Goodson


MAP: 216 LOT: 197


AMOUNT: Not stated


STATUS: APPROVED


DISCUSSION: No


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Absent


STREETER: Yes


1:37:12

MOTIONER: Farnum


MOTION DETAILS:


To accept an elderly tax exemption application


SECOND: Goodson


MAP: 206 LOT: 013


AMOUNT: Not stated


STATUS: APPROVED


DISCUSSION: No


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Absent


STREETER: Yes


1:37:31

MOTIONER: Farnum


MOTION DETAILS:


To accept an elderly tax exemption application


SECOND: Goodson


MAP: 415 LOT: 005


AMOUNT: Not stated


STATUS: APPROVED


DISCUSSION: No


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Absent


STREETER: Yes


1:38:09

MOTIONER: Farnum


MOTION DETAILS:


To accept a veterans tax exemption application


SECOND: Goodson


MAP: 408 LOT: 044


AMOUNT: Not stated


STATUS: APPROVED


DISCUSSION: No


Approved one year ago; Unsigned green card;


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Absent


STREETER: Yes


1:39:45

MOTIONER: Farnum


MOTION DETAILS:


To accept a veterans tax exemption application


SECOND: Streeter


MAP: 415 LOT: 090-10


AMOUNT: Not stated


STATUS: APPROVED


DISCUSSION: No


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Absent


STREETER: Yes


1:40:17

MOTIONER: Farnum


MOTION DETAILS:


To accept a veterans tax exemption application


SECOND: Streeter


MAP: 206 LOT: 075


AMOUNT: Not stated


STATUS: APPROVED


DISCUSSION: No


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Absent


STREETER: Yes


1:40:35

MOTIONER: Farnum


MOTION DETAILS:


To accept a veterans tax exemption application


SECOND: Streeter


MAP: 415 LOT: 003


AMOUNT: Not stated


STATUS: APPROVED


DISCUSSION: No


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Absent


STREETER: Yes


1:40:55

MOTIONER: Farnum


MOTION DETAILS:


To accept a veterans/ Solar tax exemption application


SECOND: Streeter


MAP: 415 LOT: 056


Tabled; Missing signature.


1:41:34

MOTIONER: Farnum


MOTION DETAILS:


To rescind motion to accept the elderly exemption for Map: 207 Lot: 022 due to not meeting income requirements.


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Not present


STREETER: Yes


1:42:32

MOTIONER: Farnum


MOTION DETAILS:


To accept an elderly tax exemption application


SECOND: Goodson


MAP: 207 LOT: 022


AMOUNT: $957.52


STATUS: DENIED


DISCUSSION: N


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Absent


STREETER: Yes


1:43:09

MOTIONER: Farnum


MOTION DETAILS:


To accept an solar tax exemption application


SECOND: Goodson


MAP: 404 LOT: 017


AMOUNT: Not stated


STATUS: APPROVED


DISCUSSION: NO


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Absent


STREETER: Yes


1:43:29

MOTIONER: Farnum


MOTION DETAILS:


To accept an solar tax exemption application


SECOND: Goodson


MAP: 218 LOT: 064


AMOUNT: Not stated


STATUS: APPROVED


DISCUSSION: NO


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Absent


STREETER: Yes


1:43:50

MOTIONER: Farnum


MOTION DETAILS:


To accept a solar/ wood heating energy system tax exemption application


SECOND: Goodson


MAP: 411 LOT: 031


AMOUNT: Not stated


STATUS: APPROVED


DISCUSSION: Description of a wood energy system;


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Absent


STREETER: Yes


1:46:21

MOTIONER: Farnum :


MOTION DETAILS:


TO ACCEPT A CURRENT USE ASSESSMENT APPLICATION:


OWNER: NOT STATED


MAP: 414 LOT: 078- 78-1


ACREAGE: Not stated


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Absent


STREETER: Yes


1:46:50

MOTIONER: Farnum


MOTION DETAILS:


TO APPROVE AN INTENT TO CUT WOOD OR TIMBER APPLICATION


PROPERTY OWNER: Not stated


MAP: 401 LOT: 030


ACCESS ROAD: Washington Hill Road


LOGGER: Not stated


SECOND: Streeter


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Absent


STREETER: Yes


1:47:50

APPLICATIONS MOVED TO NEXT MEETING



1:49:18

SELECTMEN UPDATES/ ACTIVITY REPORTS:


Library Trustee meetings; Emergency management meeting; Ossipee Concerned Citizens meals; Distribution of meals; Use of Town House;


1:51:57

MOTIONER: Mason


MOTION DETAILS:


To allow the Ossipee Concerned Citizens to use the Town House for communal meals providing roadside service; June 1, 2020


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Not present


STREETER: Yes


1:52:16

SELECTMEN UPDATES/ ACTIVITY REPORTS:


Location of Old firetruck; Advanced diesel; Economic Development Committee meeting; EDC budget; School board budget; School Remote learning; School provided meals; EDC job fair proposal; Tamworth Exchange; NHMA continuing education; Employee status change form;


2:02:24

MOTIONER: Mason


MOTION DETAILS:


To adopt the Tamworth employee status change form.


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Not present


STREETER: Yes


2:02:55

SELECTMEN UPDATES/ ACTIVITY REPORTS:


Personnel records; Health Director; Payroll record; Benefits record; i9 withholding; Performance evaluations; Job descriptions; Health officer report: Covid-19; Cosmetology; Written policies; Enforcement; Guideline task force; Opening municipal offices;


2:08:24

CHIEF OF POLICE ACTIVITY REPORT:


Stolen catalytic converters;


2:09:44

SELECTMEN UPDATES/ ACTIVITY REPORTS:


Bank account balances; Employee furloughs; Reduction in hours; Examination of department budgets; Identifying essential personnel; Incoming tax payments; Escrow tax payments; Petition warrant articles; Library; PILT: Pine Tree Power; Tax stabilization: White Lake power station- 2015;


2:23:26

MOTIONER: Farnum


MOTION DETAILS: NON PUBLIC IN: TIME: 20:23


SESSION #1 05/14/2020 RSA 91-A:3 II (a)


SESSION #2 05/14/2020 RSA 91-A:3 II (c)


SECOND: Goodson


DISCUSSION: NO


FARNUM: YES


GOODSON: YES


MASON: YES


RICKER: Absent


STREETER: YES


MOTIONER: Farnum


MOTION DETAILS: NON PUBLIC OUT: 21:50 No motion to exit non public


SECOND:


FARNUM:


GOODSON:


MASON:


RICKER:


STREETER:


MOTIONER: Farnum


MOTION DETAILS: TO SEAL THE FOLLOWING:


SESSION #1 05/14/2020 RSA 91-A:3 II (a) SEALED


SESSION #2 05/14/2020 RSA 91-A:3 II (c) SEALED


SECOND: Goodson


DISCUSSION: NO


FARNUM: YES


GOODSON: YES


MASON: YES


RICKER: Absent


STREETER: YES


2:24:34

MOTIONER: Farnum


MOTION DETAILS:


To adjourn:


TIME: 21:58


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Not present


STREETER: Yes

Past Tamworth Selectmen Meetings