Tamworth Selectmen Meeting | May 21, 2020

Part 1 of 1

Meeting Notes


0:00:01

MEETING DATE: 05/21/2020


TIME IN: 18:00


ROLL CALL OFFICIALS PRESENT: Selectmen: William Farnum; Kelly Goodson; Becky Mason; Aaron Ricker; Melanie Streeter;


ROLL CALL OFFICIALS ELECTRONIC: None


OFFICIALS ABSENT: None


RECORDING SECRETARY: Melisa Donaldson


OTHERS PRESENT: Administrator: John Scruton


OTHERS PRESENT ELECTRONICALLY: Police Chief: Dana Littlefield


0:00:32

APPOINTMENTS:


Economic Development; Appointment form; Oath; Town Clerk;


0:00:50

MOTIONER: Farnum


MOTION DETAILS:


That we [Selectmen] appoint Wyatt Barrier to the Economic Development Committee


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


0:01:07

TOWN ADMINISTRATOR JOB DESCRIPTION REVIEW:


Legal inquires; Advertising; NHMA; Department communications; Sewer Commission; Money handling; Town annual warrants; Town reports; DRA reporting; Meeting posting; Town meeting scheduling; Board communications; Physical requirements; Work hours; Board minutes; Website maintenance; Town equipment maintenance database;


0:13:38

MOTIONER: Mason


MOTION DETAILS:


To accept [adopt] the Town Administrator/Finance officer/Administrative assistant/ job descriptions as amended [05/21/20]


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


0:14:21

DRAFT: HARDSHIP TAX ABATEMENT POLICY:


Welfare Department involvement;


0:15:28

MOTIONER: Mason


MOTION DETAILS:


That we [the Selectmen] adopt the hardship tax abatement policy document.


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


0:16:03

PERSONNEL FILES/ DOCUMENTATION REQUIREMENT POLICY:


Parameters of documentation; Volunteers; Withholding allowance; IRS W4; [#UCC; Haas];


0:17:53

ADMINISTRATORS ACTIVITY REPORT:


Purchase agreement; Police cruiser purchase;


0:18:56

TAX REVENUES/ TOWN BUDGET RESTRAINTS:


Tax revenues; Account totals; $500,000.00 school tax payment; Ambulance contract; Gravel crusher; Fire Dept. expenses;


0:21:37

POLICE CRUISER PURCHASE AGREEMENT:


DanaLittlefield; Deposit requirements; September delivery date;


0:22:38

TAX REVENUES/ TOWN BUDGET RESTRAINTS:


School payments; Setting tax rate schedule; Tax revenue projections; School portion; County tax billing; Assessing board extensions; MS1; DRA Website reporting process; County tax rate setting history; Library funding schedule; Meals on wheels funding; Starting point; Town payroll commitments; Governor executive order request: Lowering town tax warrant; School supplemental budget; Staff reductions; Fire Department maintenance; Police cruiser; Police station carpeting; Highway reconstruction; Paving; Pickup truck; Bunker Hill Bridge replacement; Bridge Capital reserve fund; Transfer station upgrades;


0:40:24

POLICE CRUISER PURCHASE AGREEMENT:


Police cruiser fleet status; Police cruiser maintenance; Police cruiser disposition; Use of personal vehicles; Court appointments;


0:50:00

MOTIONER: Farnum


MOTION DETAILS:


To sign the purchase and sale agreement for new police cruiser.


SECOND: NO SECOND


DISCUSSION:


Out of order discussion without a second to the motion: Deadline for signature; Projected tax reductions;


GoVo: Roberts rules: Make motions first, receive a second; Discussion; This motion could have been made, seconded and then tabled for a date certain. Under state and town emergency status, all expenditures could be prioritized.


0:53:12

HOUSEHOLD HAZARDOUS WASTE COLLECTION DAY:


Area Town participation; Tamworth Recycling Project; Covid-19 Protocols; Cost per town; Lakes Region Planning Commission;


0:57:57

POLICE POSITION ADVERTISING BUDGET LINE:


Conway Daily Sun; National Association; Salmon Falls; Carrol County Independent;


0:59:28

TOWN ELECTION PREPARATIONS:


Election location; Covid-19 protocols; School building use; Absentee ballots; Lack of facilities; Election staff; Weather conditions; Ingress and egress control;


1:04:04

MOTIONER: Farnum


MOTION DETAILS:


To use the Town House [to hold elections] until we [the Selectmen] find a better location.


SECOND: Mason


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


1:04:23

TOWN OFFICE JANITORIAL SERVICES:


Triple Cleaning service; Library janitorial cleaning; Window cleaning;


1:08:26

ESTABLISHING A TOWN SEAL:


Types of seals; Embossing; Incorrect incorporation date; 250th Anniversary seal; Coins; [Folder containing seal examples]; RSA related to seals read into record;


1:13:30

MOTIONER: Farnum


MOTION DETAILS:


To correct the incorporation date on the existing town seal being used by the Town clerk and use that as the official Town seal.


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


1:14:04

TRANSFER STATION:


Recycling; Traffic flow through station; Transfer station traffic flow map; Recycling start dates; Budget restraints;


1:24:10

MOTIONER: Streeter


MOTION DETAILS:


To use the Transfer station traffic flow as provided [05/21/20] starting June 3, 2020


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


1:25:09

ZOOM AUDIO/ VISUAL QUALITY:


Poor audio; Hazardous waste collection process; Additional microphones;


1:27:45

MOTIONER: FARNUM:


MOTION DETAILS:


TO APPROVE THE PUBLIC MINUTES:


DATE: 05/07/2020


SECOND: MASON


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


1:28:05

MOTIONER: FARNUM:


MOTION DETAILS:


TO APPROVE THE PUBLIC MINUTES:


DATE: 05/14/2020


SECOND: MASON


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: ABSTAIN


STREETER: Yes


1:28:19

MOTIONER: Farnum


MOTION DETAILS:


TO APPROVE THE NON PUBLIC MINUTE OFFICIAL RECORD


SESSION #1 05/14/2020 STATUS: SEALED


SESSION #2: 05/14/2020 STATUS: SEALED


SECOND: Mason


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: ABSTAIN


STREETER: Yes


1:28:50

MOTIONER: Farnum


MOTION: TO ACCEPT ACCOUNTS PAYABLE TOTAL


DATE: 05/21/2020 [This date is assumed: no date stated]


AMOUNT: $24,252.29 YEAR TO DATE: $4,138,584.19


SECOND: Mason


DISCUSSION:


Holding the LRPC check for $3,331.00 until Hazardous waste day is established.


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


1:30:05

MOTIONER: Farnum


MOTION DETAILS:


To accept an solar energy installation tax exemption application


SECOND: Mason


MAP: 213 LOT: 043


MAP: 206 LOT: 061


AMOUNT: No abatement amount stated


STATUS: APPROVED


DISCUSSION: NO


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


1:30:30

MOTIONER: Farnum


MOTION DETAILS:


To accept an solar energy installation tax exemption application


SECOND: Mason


MAP: 411 LOT: 031


MAP: 206 LOT: 061


AMOUNT: No abatement amount stated


STATUS: APPROVED


DISCUSSION: NO


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


1:30:54

MOTIONER: Farnum


MOTION DETAILS:


To accept an solar energy installation tax exemption application


SECOND: Mason


MAP: 216 LOT: 142


MAP: 206 LOT: 079


MAP: 408 LOT: [__065 Inaudible]


MAP: 214 LOT: 068


MAP: 202 LOT: 013


MAP: 420 LOT: 028


MAP: 214 LOT: 075


MAP: 415 LOT: 006


AMOUNT: No abatement amount stated


STATUS: DENIED


DISCUSSION: NO


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


1:32:06

MOTIONER: Farnum


MOTION DETAILS:


To accept a tax exemption application


SECOND: Mason


MAP: 407 LOT: 028


MAP: 208 LOT: 029


MAP: 413 LOT: 019


MAP: 209 LOT: 001- 003


MAP: 415 LOT: 096


AMOUNT: $648.00 +interest


STATUS: APPROVED


DISCUSSION: N


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


1:33:06

MOTIONER: Farnum


MOTION DETAILS:


TO ACCEPT A CURRENT USE ASSESSMENT APPLICATION:


OWNER: NOT STATED


MAP: 414 LOT: 055


ACREAGE: Not stated


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


1:33:32

MOTIONER: Farnum


MOTION DETAILS:


TO APPROVE AN INTENT TO CUT WOOD OR TIMBER APPLICATION


PROPERTY OWNER: Not stated


MAP: 403 LOT: 001


ACCESS ROAD: Not stated


LOGGER: Not stated


SECOND: Mason


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


1:33:50

SELECTMENS UPDATES:


Transfer station; Food security; Town House decorations; EDC meeting; Recycling; EDC discontinuation of Instagram; Emergency Management Meeting; Town wide FaceBook page proposal; GOFFR grant application; Waste Management invoice comparison; Sewer Commission meeting; Property lien; Septic flow direction evaluations; CIP; Town Office furnace installation;


1:51:32

PUBLIC COMMENTS


GovernmentOverste.com; Adding link on Town Website;


1:54:50

MOTIONER: Farnum


MOTION DETAILS:


To add a link from the town website to GovernmentOversite.com


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


1:55:23

MOTIONER: Farnum


MOTION DETAILS: NON PUBLIC IN: TIME: 19:56


SESSION #1 05/21/2020 RSA 91-A:3 II (a)


SESSION #2 05/21/2020 RSA 91-A:3 II (c)


SECOND: Mason


DISCUSSION: NO


FARNUM: YES


GOODSON: YES


MASON: YES


RICKER: YES


STREETER: YES


MOTIONER: Farnum


MOTION DETAILS: NON PUBLIC OUT: 20:55


SECOND: Mason


FARNUM: YES


GOODSON: YES


MASON: YES


RICKER: YES


STREETER: YES


MOTIONER: FARNUM


MOTION DETAILS: TO SEAL THE FOLLOWING:


SESSION #1 05/21/2020 RSA 91-A:3 II (a) STATUS: SEALED


SESSION #2 05/21/2020 RSA 91-A:3 II (c) STATUS: SEALED


SECOND: Farnum


DISCUSSION: NO


FARNUM: YES


GOODSON: YES


MASON: YES


RICKER: YES


STREETER: YES


1:56:55

MOTIONER: Farnum


MOTION DETAILS:


To adjourn


TIME: 20:59


SECOND: Streeter


DISCUSSION:


Non debatable


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes

Past Tamworth Selectmen Meetings