**MEETING DATE:** 07/23/2020
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**TIME IN:** 18:00 
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**ROLL CALL OFFICIALS PRESENT:** Selectmen: William Farnum
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**ROLL CALL OFFICIALS PRESENT:** Selectmen: Kelly Goodson
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**ROLL CALL OFFICIALS PRESENT:** Selectmen: Becky Mason 
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**ROLL CALL OFFICIALS PRESENT:** Selectmen: Aaron Ricker
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**ROLL CALL OFFICIALS PRESENT:** Selectmen: Melanie Streeter 
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**ROLL CALL OFFICIALS ELECTRONIC:**
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**OFFICIALS ABSENT:** None
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**EXECUTIVE COORDINATOR:**
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**TOWN ADMINISTRATOR:**
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**ADMINISTRATIVE ASSISTANT:** Melisa Donaldson 
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**OTHERS PRESENT:** Police Chief: Dana Littlefield 
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**OTHERS PRESENT:**
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**OTHERS PRESENT:** Ed Comeau GovernmentOversite-com
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**OTHERS PRESENT ELECTRONICALLY:**
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**OTHERS PRESENT ELECTRONICALLY:**
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**OTHERS PRESENT ELECTRONICALLY:**
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**NOTE: GOVERNMENTOVERSITE-COM:**
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**PUBLIC INPUT:**
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#JoeHaas: Gilmanton; Funding education; Conval case; NH Supreme Court; Local school taxes; RSA 77-a; Business Profit Tax; Londonderry case 2006; DRA; Setting tax rates; Contesting tax rate RSA; 

**PARKS AND RECREATION:**
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Scheduling a meeting; Non public; Being added to agenda; September 1, 2020; Health Forms; 

**FINANCIAL AUDIT REVIEW AND DISCUSSION:**
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12 Part response; Monthly practices; Bank reconciliation; Developing internal financial controls policy; Software upgrades; Tax collector software; Personnel folders; Plodzic and Sanderson; Marshal funds transfer; Transfer station charging procedure; Capital assets; Sewer billing process; Town capital assets; Sewer capital assets; Library fund; Implementation of the new GASB pronouncements; Audit process changes; Towns investment policies; Town Treasures investment policies; Depreciation list; Setting tax rate; Tax accessor; Total valuation; September 1 State Statutory requirement;    

**TRANSFER STATION/H.E.B./WATER TESTING:**
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Qualified personnel; Industrial stormwater control and pollution prevention specialists; Permits; Inspections; Testing; Reporting; EPA Permitting; Landfill closure procedure; Transfer station report; Gas monitoring; 

**CONSERVATION EASEMENT:**
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Tax map: 411 Lot: 34; Grace Paine; Conservation easement; 7 acres; Conservation Commission; Abuts State Forest; Fire tower access; Conversation easement deed; #MathewSerge; Use of conservation funds versus operating funds; Current use; Build able sites; Building large uninterrupted blocks of land parcels; 

**MOTIONER:** Farnum	
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**MOTION DETAILS:** 
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To approve and accept the donated conservation easement at tax map: 411 Lot: 34
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**SECOND:** Goodson  
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**DISCUSSION:** 
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No discussion on motion
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**FARNUM:** Yes
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**GOODSON:** Yes
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**MASON:** Yes 
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**RICKER:** Yes  
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**STREETER:** Yes 

**INDEMNIFICATION AGREEMENTS:**
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Hold harmless agreements; RSA 31-105; Agencies; Officials; 

**MOTIONER:** Mason 	
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**MOTION DETAILS:** 
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To use RSA 31-105 and RSA 31-106; [indemnification] for employees; agencies; Commissioners; committees; town admin.; health officers; welfare officer; 
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**SECOND:** Goodson  
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**DISCUSSION:** 
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Sewer commission; 
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**FARNUM:** Yes
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**GOODSON:** Yes
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**MASON:** Yes 
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**RICKER:** Yes  
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**STREETER:** Yes 

**ADMINISTRATORS ACTIVITY REPORT:**
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Drive way permit; 388 Paige Hill Road; 

**MOTIONER:** Farnum	
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**MOTION DETAILS:** 
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To approve a temporary driveway permit application; 388 Paige Hill Road; Logging; 
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BOS did not rescind motion, but stated a motion was not needed; Signature only; 

**MOTIONER:** Farnum	
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**MOTION DETAILS:** 
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To approve an appointment to the Library Trustees; 
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**SECOND:** Goodson  
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**DISCUSSION:** 
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No discussion on motion
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**FARNUM:** Yes
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**GOODSON:** Yes
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**MASON:** Yes 
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**RICKER:** Yes  
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**STREETER:** Yes 

**ADMINISTRATORS ACTIVITY REPORT:**
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Regional 10 year transportation plan document; LRPC project list; 

**MOTIONER:** FARNUM:
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**MOTION DETAILS:** 
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TO APPROVE THE PUBLIC MINUTES: 
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**DATE:** 07/16/2020  
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**SECOND:** MASON 
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**DISCUSSION:** 
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Inventory form document
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**FARNUM:** ABSTAIN 
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**GOODSON:** Yes 
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**MASON:** Yes
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**RICKER:** Yes  
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**STREETER:** Yes

**MOTIONER:** Farnum 
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**MOTION DETAILS:** 
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TO APPROVE THE NON PUBLIC MINUTE OFFICIAL RECORD
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**SESSION #1**  07/16/2020 UNSEALED
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**SECOND:** Goodson  
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**DISCUSSION:**
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No discussion on motion 
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**FARNUM:** ABSENT 
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**GOODSON:** Yes
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**MASON:** Yes
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**RICKER:** Yes 
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**STREETER:** Yes

**MOTIONER:** Farnum 
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**MOTION DETAILS:** 
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TO APPROVE THE NON PUBLIC MINUTE OFFICIAL RECORD
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**SESSION #2**  07/16/2020 UNSEALED 
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**SECOND:** Streeter   
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**DISCUSSION:**
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No discussion on motion 
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**FARNUM:** ABSENT 
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**GOODSON:** Yes
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**MASON:** Yes
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**RICKER:** Yes 
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**STREETER:** Yes

**MOTIONER:** Farnum 
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**MOTION DETAILS:** 
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TO APPROVE THE NON PUBLIC MINUTE OFFICIAL RECORD
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**SESSION #3**  07/16/2020 UNSEALED 
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**SECOND:** Goodson    
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**DISCUSSION:**
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No discussion on motion 
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**FARNUM:** ABSENT 
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**GOODSON:** Yes
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**MASON:** Yes
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**RICKER:** Yes 
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**STREETER:** Yes

**MOTIONER:** Farnum  
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**MOTION:** TO ACCEPT ACCOUNT PAYABLE  MANIFEST  
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**DATE:** 00/00/0000
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**AMOUNT:** $295,351.78
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**CASH TO DATE:** $5,540,192.73
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**SECOND:** Mason  
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**DISCUSSION:** N
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**FARNUM:** Yes
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**GOODSON:** Yes
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**MASON:** Yes
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**RICKER:** Yes
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**STREETER:** Yes

**MOTIONER:** FARNUM 
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**MOTION:** TO ACCEPT PAYROLL  MANIFEST  
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**DATE:** 00/00/0000
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**AMOUNT:** $23,505.04
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**SECOND:** Mason  
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**DISCUSSION:** N
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**FARNUM:** Yes
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**GOODSON:** Yes
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**MASON:** Yes
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**RICKER:** Yes
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**STREETER:** Yes

**MOTIONER:** Farnum  
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**MOTION DETAILS:** 
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To accept an SOLAR installation tax exemption application 
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**SECOND:** Goodson  
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**MAP:** 408 **LOT:** 53-001
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**AMOUNT:** $0,000.00
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**STATUS:** DENIED/APPROVED [not specified]  
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**DISCUSSION:** N 
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**FARNUM:** Yes
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**GOODSON:** Yes
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**MASON:** Yes
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**RICKER:** Yes
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**STREETER:** Yes

**MOTIONER:** Farnum :
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**MOTION DETAILS:** TIMBER YEILD TAX ASSESSMENT 
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**OWNER:** NOT STATED  
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**MAP:** 208 **LOT:** 022
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**AMOUNT:** $2,580.91
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**SECOND:** Goodson 
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**DISCUSSION:** N 
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**FARNUM:** Yes
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**GOODSON:** Yes
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**MASON:** Yes
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**RICKER:** Yes  
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**STREETER:** Yes

**MEETING ROOM USE GUIDELINES:**
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Entrance/Egress; Social distancing; Cleaning responsibility; 

**MOTIONER:** Mason 	
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**MOTION DETAILS:** 
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To accept the meeting room use policy; Revised 
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**SECOND:** Goodson  
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**DISCUSSION:** 
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Number 7; Plan creation; Exit protocols; Take out #7; 
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**FARNUM:** Yes
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**GOODSON:** Yes
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**MASON:** Yes 
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**RICKER:** Yes  
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**STREETER:** Yes 

**HEALTH GUIDELINES:**
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COVID-19 symptoms lists; CDC; Reporting; Self quarantines; Return to work guidelines;  

**MOTIONER:** Mason 	
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**MOTION DETAILS:** 
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To accept the health guideline policy document/Heath screening questionnaire;  
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**SECOND:** Goodson  
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**DISCUSSION:** 
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No discussion on motion
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**FARNUM:** Yes
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**GOODSON:** Yes
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**MASON:** Yes 
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**RICKER:** Yes  
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**STREETER:** Yes 

**SELECTMEN ACTIVITY REPORTS:**
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Irene's Way; Boat Ramp use; Use restrictions; White Lake access; Monitoring; Enforcement; Parking enforcement; Chocorua Lake Plane; Water protection ordinance; Conservation Commission; Damaged gravestone; 

**SELECTMEN ACTIVITY REPORTS:**
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Damaged gravestone; Cemetary trustees; Joint Loss committee; Chocorua Lake crowding; Road Agent; Renting excavator; Waiving quotes;  

**MOTIONER:** Farnum	
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**MOTION DETAILS:** 
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To allow the road agent to rent an excavator; 7,000.00 per month; Without going out to bid. 
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**SECOND:** Goodson  
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**DISCUSSION:** 
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No discussion on motion
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**FARNUM:** Yes
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**GOODSON:** Yes
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**MASON:** Yes 
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**RICKER:** Yes  
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**STREETER:** Yes 

**SELECTMEN ACTIVITY REPORTS:**
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Joint Loss committee; Incident reporting; Safety manuals; Training-Primex; Dept. Education: School Reopening; PPE; Absentee ballots; School board meetings; 

**MOTIONER:** Farnum  	
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**MOTION DETAILS:** 
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To add a Selectmen meeting on the August 19, 2020; 6:00 pm; 
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**SECOND:** Goodson  
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**DISCUSSION:** 
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No discussion on motion
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**FARNUM:** Yes
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**GOODSON:** Yes
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**MASON:** Yes 
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**RICKER:** Yes  
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**STREETER:** Yes 

**SELECTMEN ACTIVITY REPORTS:**
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Finance; Account totals; School tax payment; MSDS sheets; Software; GOFERR fund compensation lists; 

**SELECTMEN ACTIVITY REPORTS:**
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PPE; FEMA; GOFERR; Bunker Hill Bridge; DHHS: School reopening; Election preparations; Hand sanitizer dispensers; Emergency management supply order; 

**PUBLIC COMMENT:**
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Transfer Station closure; Heat danger; 

**MOTIONER:** Farnum 
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**MOTION DETAILS:** NON PUBLIC IN: TIME: 19:41
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**SESSION #1** 07/23/2020 RSA 91-A:3 II (b)
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**SESSION #2** 07/23/2020 RSA 91-A:3 II (b)
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**SESSION #3** 07/23/2020 RSA 91-A:3 II (c)
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**SESSION #4** 07/23/2020 RSA 91-A:3 II (b)
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**SECOND:** Goodson 
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**DISCUSSION:** NO
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**FARNUM:** YES
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**GOODSON:**  YES
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**MASON:** YES
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**RICKER:** YES
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**STREETER:** YES
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**MOTIONER:** Farnum  
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**MOTION DETAILS:** NON PUBLIC OUT:  20:46
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**SECOND:** Goodson 
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**FARNUM:** YES
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**GOODSON:**  YES
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**MASON:** YES
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**RICKER:** YES
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**STREETER:** YES
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**SESSION #1** 07/23/2020 RSA 91-A:3 II (b) UNSEALED 
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**SESSION #2** 07/23/2020 RSA 91-A:3 II (b) UNSEALED 
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**SESSION #3** 07/23/2020 RSA 91-A:3 II (c) UNSEALED 
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**SESSION #4** 07/23/2020 RSA 91-A:3 II (b) UNSEALED 
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**MOTIONER:** Farnum
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**MOTION DETAILS:** 
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To adjourn 
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**TIME OUT:** 20:48