Tamworth Selectmen Meeting | July 23, 2020

Part 1 of 1

Meeting Notes

$295,351.78 Accounts payable. $5,540,192.73 Cash used to date.$7,000.00 rented equipment. Financial audit review. Donated Conservation easement.


0:00:01

MEETING DATE: 07/23/2020


TIME IN: 18:00


ROLL CALL OFFICIALS PRESENT: Selectmen: William Farnum


ROLL CALL OFFICIALS PRESENT: Selectmen: Kelly Goodson


ROLL CALL OFFICIALS PRESENT: Selectmen: Becky Mason


ROLL CALL OFFICIALS PRESENT: Selectmen: Aaron Ricker


ROLL CALL OFFICIALS PRESENT: Selectmen: Melanie Streeter


ROLL CALL OFFICIALS ELECTRONIC:


OFFICIALS ABSENT: None


EXECUTIVE COORDINATOR:


TOWN ADMINISTRATOR:


ADMINISTRATIVE ASSISTANT: Melisa Donaldson


OTHERS PRESENT: Police Chief: Dana Littlefield


OTHERS PRESENT:


OTHERS PRESENT: Ed Comeau GovernmentOversite-com


OTHERS PRESENT ELECTRONICALLY:


OTHERS PRESENT ELECTRONICALLY:


OTHERS PRESENT ELECTRONICALLY:


NOTE: GOVERNMENTOVERSITE-COM:



0:00:11

PUBLIC INPUT:


JoeHaas: Gilmanton; Funding education; Conval case; NH Supreme Court; Local school taxes; RSA 77-a; Business Profit Tax; Londonderry case 2006; DRA; Setting tax rates; Contesting tax rate RSA;


0:02:41

PARKS AND RECREATION:


Scheduling a meeting; Non public; Being added to agenda; September 1, 2020; Health Forms;


0:03:23

FINANCIAL AUDIT REVIEW AND DISCUSSION:


12 Part response; Monthly practices; Bank reconciliation; Developing internal financial controls policy; Software upgrades; Tax collector software; Personnel folders; Plodzic and Sanderson; Marshal funds transfer; Transfer station charging procedure; Capital assets; Sewer billing process; Town capital assets; Sewer capital assets; Library fund; Implementation of the new GASB pronouncements; Audit process changes; Towns investment policies; Town Treasures investment policies; Depreciation list; Setting tax rate; Tax accessor; Total valuation; September 1 State Statutory requirement;


0:17:37

TRANSFER STATION/H.E.B./WATER TESTING:


Qualified personnel; Industrial stormwater control and pollution prevention specialists; Permits; Inspections; Testing; Reporting; EPA Permitting; Landfill closure procedure; Transfer station report; Gas monitoring;


0:28:07

CONSERVATION EASEMENT:


Tax map: 411 Lot: 34; Grace Paine; Conservation easement; 7 acres; Conservation Commission; Abuts State Forest; Fire tower access; Conversation easement deed; #MathewSerge; Use of conservation funds versus operating funds; Current use; Build able sites; Building large uninterrupted blocks of land parcels;


0:34:10

MOTIONER: Farnum


MOTION DETAILS:


To approve and accept the donated conservation easement at tax map: 411 Lot: 34


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


0:36:24

INDEMNIFICATION AGREEMENTS:


Hold harmless agreements; RSA 31-105; Agencies; Officials;


0:38:42

MOTIONER: Mason


MOTION DETAILS:


To use RSA 31-105 and RSA 31-106; [indemnification] for employees; agencies; Commissioners; committees; town admin.; health officers; welfare officer;


SECOND: Goodson


DISCUSSION:


Sewer commission;


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


0:40:38

ADMINISTRATORS ACTIVITY REPORT:


Drive way permit; 388 Paige Hill Road;


0:41:09

MOTIONER: Farnum


MOTION DETAILS:


To approve a temporary driveway permit application; 388 Paige Hill Road; Logging;


BOS did not rescind motion, but stated a motion was not needed; Signature only;


0:42:00

MOTIONER: Farnum


MOTION DETAILS:


To approve an appointment to the Library Trustees;


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


0:43:08

ADMINISTRATORS ACTIVITY REPORT:


Regional 10 year transportation plan document; LRPC project list;


0:47:42

MOTIONER: FARNUM:


MOTION DETAILS:


TO APPROVE THE PUBLIC MINUTES:


DATE: 07/16/2020


SECOND: MASON


DISCUSSION:


Inventory form document


FARNUM: ABSTAIN


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


0:49:54

MOTIONER: Farnum


MOTION DETAILS:


TO APPROVE THE NON PUBLIC MINUTE OFFICIAL RECORD


SESSION #1 07/16/2020 UNSEALED


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: ABSENT


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


0:50:25

MOTIONER: Farnum


MOTION DETAILS:


TO APPROVE THE NON PUBLIC MINUTE OFFICIAL RECORD


SESSION #2 07/16/2020 UNSEALED


SECOND: Streeter


DISCUSSION:


No discussion on motion


FARNUM: ABSENT


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


0:50:55

MOTIONER: Farnum


MOTION DETAILS:


TO APPROVE THE NON PUBLIC MINUTE OFFICIAL RECORD


SESSION #3 07/16/2020 UNSEALED


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: ABSENT


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


0:52:02

MOTIONER: Farnum


MOTION: TO ACCEPT ACCOUNT PAYABLE MANIFEST


DATE: 00/00/0000


AMOUNT: $295,351.78


CASH TO DATE: $5,540,192.73


SECOND: Mason


DISCUSSION: N


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


0:54:37

MOTIONER: FARNUM


MOTION: TO ACCEPT PAYROLL MANIFEST


DATE: 00/00/0000


AMOUNT: $23,505.04


SECOND: Mason


DISCUSSION: N


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


0:55:03

MOTIONER: Farnum


MOTION DETAILS:


To accept an SOLAR installation tax exemption application


SECOND: Goodson


MAP: 408 LOT: 53-001


AMOUNT: $0,000.00


STATUS: DENIED/APPROVED [not specified]


DISCUSSION: N


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


0:56:15

MOTIONER: Farnum :


MOTION DETAILS: TIMBER YEILD TAX ASSESSMENT


OWNER: NOT STATED


MAP: 208 LOT: 022


AMOUNT: $2,580.91


SECOND: Goodson


DISCUSSION: N


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


0:57:18

MEETING ROOM USE GUIDELINES:


Entrance/Egress; Social distancing; Cleaning responsibility;


0:59:01

MOTIONER: Mason


MOTION DETAILS:


To accept the meeting room use policy; Revised


SECOND: Goodson


DISCUSSION:


Number 7; Plan creation; Exit protocols; Take out #7;


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


1:03:23

HEALTH GUIDELINES:


COVID-19 symptoms lists; CDC; Reporting; Self quarantines; Return to work guidelines;


1:08:44

MOTIONER: Mason


MOTION DETAILS:


To accept the health guideline policy document/Heath screening questionnaire;


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


1:09:09

SELECTMEN ACTIVITY REPORTS:


Irene's Way; Boat Ramp use; Use restrictions; White Lake access; Monitoring; Enforcement; Parking enforcement; Chocorua Lake Plane; Water protection ordinance; Conservation Commission; Damaged gravestone;


1:15:00

SELECTMEN ACTIVITY REPORTS:


Damaged gravestone; Cemetary trustees; Joint Loss committee; Chocorua Lake crowding; Road Agent; Renting excavator; Waiving quotes;


1:17:30

MOTIONER: Farnum


MOTION DETAILS:


To allow the road agent to rent an excavator; 7,000.00 per month; Without going out to bid.


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


1:18:23

SELECTMEN ACTIVITY REPORTS:


Joint Loss committee; Incident reporting; Safety manuals; Training-Primex; Dept. Education: School Reopening; PPE; Absentee ballots; School board meetings;


1:25:44

MOTIONER: Farnum


MOTION DETAILS:


To add a Selectmen meeting on the August 19, 2020; 6:00 pm;


SECOND: Goodson


DISCUSSION:


No discussion on motion


FARNUM: Yes


GOODSON: Yes


MASON: Yes


RICKER: Yes


STREETER: Yes


1:25:58

SELECTMEN ACTIVITY REPORTS:


Finance; Account totals; School tax payment; MSDS sheets; Software; GOFERR fund compensation lists;


1:30:00

SELECTMEN ACTIVITY REPORTS:


PPE; FEMA; GOFERR; Bunker Hill Bridge; DHHS: School reopening; Election preparations; Hand sanitizer dispensers; Emergency management supply order;


1:35:35

PUBLIC COMMENT:


Transfer Station closure; Heat danger;


1:37:40

MOTIONER: Farnum


MOTION DETAILS: NON PUBLIC IN: TIME: 19:41


SESSION #1 07/23/2020 RSA 91-A:3 II (b)


SESSION #2 07/23/2020 RSA 91-A:3 II (b)


SESSION #3 07/23/2020 RSA 91-A:3 II (c)


SESSION #4 07/23/2020 RSA 91-A:3 II (b)


SECOND: Goodson


DISCUSSION: NO


FARNUM: YES


GOODSON: YES


MASON: YES


RICKER: YES


STREETER: YES


MOTIONER: Farnum


MOTION DETAILS: NON PUBLIC OUT: 20:46


SECOND: Goodson


FARNUM: YES


GOODSON: YES


MASON: YES


RICKER: YES


STREETER: YES



SESSION #1 07/23/2020 RSA 91-A:3 II (b) UNSEALED


SESSION #2 07/23/2020 RSA 91-A:3 II (b) UNSEALED


SESSION #3 07/23/2020 RSA 91-A:3 II (c) UNSEALED


SESSION #4 07/23/2020 RSA 91-A:3 II (b) UNSEALED



1:41:10

MOTIONER: Farnum


MOTION DETAILS:


To adjourn


TIME OUT: 20:48

Past Tamworth Selectmen Meetings